We are looking for an experienced Receptionist to join our team in Norfolk, Virginia, on a contract basis. In this role, you will be the first point of contact for visitors and callers, providing exceptional service while managing administrative tasks with efficiency. This position requires a detail-oriented individual with strong organizational and communication skills.<br><br>Responsibilities:<br>• Greet visitors and ensure a welcoming environment at the front desk.<br>• Answer and manage a multi-line phone system, directing calls appropriately.<br>• Maintain and organize files and records for easy accessibility.<br>• Schedule appointments and coordinate meeting arrangements.<br>• Handle email correspondence and respond to inquiries professionally.<br>• Perform accurate data entry to maintain up-to-date information.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, for various administrative tasks.<br>• Support customer service efforts by addressing concerns and providing helpful information.<br>• Assist with general office operations to ensure smooth daily workflows.<br>• Collaborate with team members to meet organizational goals.
We are looking for a detail-oriented Administrative Assistant to provide essential support to the department’s project managers and inspectors in a non-profit setting. This is a long-term contract position located in Norfolk, Virginia, offering an opportunity to contribute to meaningful projects related to design and construction. The ideal candidate will have excellent organizational skills and the ability to manage multiple tasks efficiently while ensuring high-quality results.<br><br>Responsibilities:<br>• Create reports, letters, forms, charts, graphs, and other documents to support departmental operations.<br>• Manage the department’s calendar, tracking leave and absence requests to identify and address scheduling conflicts.<br>• Record and monitor design and construction-related purchases using online systems such as Banner, eVA, and other software tools.<br>• Assist the Director in preparing data, presentations, and responses for external agencies regarding design and construction projects.<br>• Provide prompt assistance to the Director with urgent projects requiring quick turnaround times.<br>• Answer incoming calls and handle inquiries professionally while maintaining a welcoming office environment.<br>• Perform accurate data entry tasks to ensure records are up-to-date and easily accessible.<br>• Update and maintain departmental website content to reflect current information and activities.<br>• Develop visually engaging presentations to support departmental initiatives and communication.<br>• Execute receptionist duties, including greeting visitors and managing correspondence.
We are looking for a detail-oriented Administrative Coordinator to join our team in Chesapeake, Virginia. In this Contract to permanent role, you will play a key part in ensuring the smooth operation of waste management and emergency response activities across multiple store locations. This position is ideal for candidates with strong organizational skills and a customer-focused mindset, who are eager to build relationships and streamline processes.<br><br>Responsibilities:<br>• Coordinate waste and recycling management for stores within assigned states, ensuring effective and timely resolution of issues.<br>• Address and manage building emergencies such as fires, floods, power outages, and weather-related hazards.<br>• Provide support to department managers by assisting with daily facility needs and changes as requested.<br>• Organize and prioritize incoming requests while maintaining accurate records of call history in a Computerized Maintenance Management System.<br>• Build and maintain strong relationships with vendors to secure competitive pricing and reliable service.<br>• Assist with incident cleanup and resolution of plumbing or liquid spill issues.<br>• Monitor and respond to immediate facility concerns to minimize disruptions.<br>• Ensure compliance with company policies and procedures related to facility management.<br>• Collaborate with internal teams to optimize operational efficiency.
