Results for Trust Coordinator Jobs in Needham, MA

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Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
23.5 - 24 USD / Hourly
We are looking for an experienced Workflow Coordinator to support an office in Boston, Massachusetts through a Long-term Contract assignment. This position blends front-desk hospitality with administrative service support, making it ideal for someone who is comfortable in a client-facing environment and takes pride in delivering an organized, high-touch experience. The role works closely with office leadership and meeting hosts to ensure visitors, employees, and conference spaces are supported efficiently throughout the day. Responsibilities: • Welcome visitors and employees at the front desk, answer incoming calls, and provide a courteous first point of contact for the office. • Prepare conference rooms for meetings by arranging materials, confirming room readiness, and ensuring spaces are presented appropriately. • Support meeting logistics by coordinating basic setup needs and placing food or refreshments when requested. • Assist with document handling tasks such as scanning, printing, and related office support activities using standard business equipment. • Monitor shared office areas and help maintain a smooth day-to-day experience aligned with a service-focused workplace. • Partner with remote management and onsite support contacts to learn procedures, follow service expectations, and adapt to office needs. • Provide occasional early-morning assistance for scheduled events or depositions when advance notice is given. • Contribute flexible administrative support as the office continues to build and refine local service operations.
2026-10-07T00:00:00Z

Insurance Authorization Coordinator

Brockton, MA
remote
Temporary to Hire
18.5 - 20 USD / Hourly
We are looking for an Insurance Authorization Coordinator to support timely coverage approvals for members receiving care in Massachusetts. This contract opportunity with permanent potential is ideal for someone who is organized, proactive, and comfortable managing detailed administrative work across several systems. In this role, you will help keep authorization activity moving efficiently by coordinating documentation, monitoring payer responses, and partnering with internal teams to avoid delays in service. Responsibilities: • Oversee a queue of members requiring initial insurance approvals and ongoing reauthorizations, ensuring requests are addressed within expected timeframes. • Prepare and send authorization submissions to health plans and payers, including MassHealth, with complete and accurate supporting documentation. • Review payer updates regularly, record authorization outcomes, and process approvals so services can continue without interruption. • Investigate pending or denied requests by gathering missing information, escalating issues when needed, and following through to resolution. • Maintain precise and up-to-date records across internal platforms and related tracking tools to support visibility and compliance. • Coordinate with clinical, administrative, and operations teams to collect required details and keep the authorization process on schedule. • Use standard office applications and digital systems to organize information, manage workflow, and support daily administrative needs. • Assist with related coordination tasks such as scheduling follow-ups and responding to inbound inquiries connected to authorization status.
2026-10-18T00:00:00Z

Project Coordinator

Worcester, MA
onsite
Temporary / Contract
52.25 - 60.5 USD / Hourly
We are looking for a Project Coordinator to support strategic initiatives within a non-profit organization in Worcester, Massachusetts. This Contract position works closely with Administration & Finance leadership to organize projects, improve workflows, and maintain the tools and documentation needed to keep priorities moving forward. The role blends project coordination, process documentation, and digital systems support while handling sensitive information with professionalism and sound judgment. Responsibilities: • Create and manage workflow tools, digital forms, and tracking resources that help move assigned initiatives from planning through execution. • Turn business needs and established procedures into practical templates, process maps, forms, and other operational materials that support day-to-day work. • Maintain project schedules, milestone plans, task lists, and dependency tracking so teams can monitor progress and address risks in a timely manner. • Assist with process improvement efforts by documenting existing workflows and helping design tools that support updated operating methods. • Prepare draft charters, leadership briefings, status updates, summaries, and other written materials for review, including content that may be confidential. • Consolidate information from meetings, records, and stakeholder input into clear documentation that supports planning, decision-making, and follow-up actions. • Update and organize SharePoint pages, web content, dashboards, and reusable project resources to improve access to key information. • Keep project files, version history, workflow records, and supporting documentation accurate and well organized to ensure continuity across initiatives.
2026-10-06T00:00:00Z

Contracts Administrator

Milford, MA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for a Contracts Administrator to support indirect procurement activities in Milford, MA. This is a Contract position focused on coordinating source-to-contract processes, maintaining contract records, and helping teams use Ariba tools effectively in a hybrid work environment. The ideal candidate brings strong analytical ability, sound organizational skills, and a collaborative approach to working with procurement, finance, legal, and operational stakeholders. Responsibilities:• Oversee day-to-day activity within Ariba sourcing and contract management workflows to keep requests moving accurately and on schedule.• Build and maintain contract workspaces, confirming that commercial terms, approval paths, electronic signature steps, and compliance requirements are properly reflected.• Track key contract dates, renewal timelines, and supplier obligations to help reduce risk and support timely follow-up actions.• Coordinate RFx events by preparing documentation, managing event progress, and assisting teams through award and contract finalization stages.• Produce procurement dashboards, spend reporting, savings summaries, and ad hoc analysis using Ariba, Power BI, and related systems.• Translate procurement data into practical insights that support sourcing decisions, supplier discussions, and leadership reporting.• Deliver guidance and training to users on sourcing, contracting, and buying processes within the Ariba environment.• Maintain templates, reference materials, and reporting standards while partnering across finance, legal, operations, and procurement on ongoing initiatives.
2026-10-15T00:00:00Z

Contracts Administrator

Allston, MA
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
Our client, a successful construction company, is seeking a Contracts Administrator to support projects in Allston, Massachusetts. In this role, you will oversee contract records, help maintain compliance with agreed terms, and coordinate documentation across multiple project stakeholders. This position plays an important part in reducing risk, tracking changes, and keeping contract activities organized throughout the full project lifecycle. Role: Contracts AdministratorLocation: Allston, MASchedule: In Office first 6 months, then hybrid (4 days in, 1 day remote)Salary: $100,000 - $125,000 (depending on experience) + amazing benefits & bonuses Responsibilities:<ul><li>Prepare, review, and administer construction contracts, subcontracts, purchase orders, and service agreements.</li><li>Ensure contract documents are complete, accurate, and compliant with company policies and legal requirements.</li><li>Maintain contract records and document control systems.</li><li>Track contract milestones, deliverables, and performance obligations.</li><li>Review and process change orders, amendments, and contract modifications.</li><li>Evaluate the contractual and financial impact of proposed changes.</li><li>Coordinate approvals and maintain accurate records of all revisions.</li><li>Collaborate with project managers, engineers, architects, and contractors throughout project execution.</li><li>Monitor project progress and ensure contractual obligations are met.</li><li>Assist in resolving contractual issues and disputes.</li><li>Support project closeout activities, including collection of warranties, lien waivers, and final documentation.</li><li>Monitor compliance with contract terms, regulatory requirements, safety standards, and company policies.</li><li>Identify and mitigate contractual risks.</li><li>Assist with claims management and dispute resolution.</li><li>Ensure insurance certificates, bonds, and licenses remain current and compliant.</li><li>Understand insurance language to evaluate compliance.</li><li>Maintain organized contract files and project records.</li><li>Generate reports on contract status, change orders, claims, and project performance.</li><li>Prepare correspondence related to contractual matters.</li><li>Coordinate document distribution among project stakeholders.</li></ul>
2026-10-12T00:00:00Z

Patient Care Coordinator

Danvers, MA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a Patient Care Coordinator to support a busy endocrine practice in Massachusetts. This contract opportunity with permanent potential is ideal for someone who excels at coordinating patient access, maintaining accurate records, and creating a welcoming experience for patients and families. The person in this role will help keep provider schedules organized, prepare visits thoroughly, and serve as a dependable point of contact for administrative and clinical coordination. Responsibilities: • Welcome patients and visitors professionally, answer routine questions, and provide attentive service throughout the scheduling and check-in process. • Coordinate office visits, follow-up appointments, hospital-based services, and outpatient procedures while ensuring timely action on patient needs. • Arrange endocrine-related testing and treatments, including specialized procedures, and place patients appropriately to support efficient provider workflows. • Review provider schedules at the close of each day to confirm follow-up visits have been arranged and address any outstanding scheduling needs. • Gather required records, prepare charts in advance of appointments, and ensure the provider has the necessary clinical information before each visit, evaluation, or procedure. • Process provider-ordered referrals, schedule future testing, and communicate appointment details clearly to patients and internal team members. • Verify patient demographic and insurance information, support pre-certification activities, and maintain confidentiality in accordance with practice policies. • Assist with administrative office tasks such as faxing, copying, filing, mailings, and coordination with external vendors or service partners. • Support patients with required forms, help coordinate medication-related authorization workflows, and alert clinical staff in advance of scheduled injection visits. • Communicate scheduling concerns or operational issues promptly to the provider or team lead and provide cross-training support to other staff when needed.
2026-10-15T00:00:00Z

Administrative Coordinator

Kingston, MA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations for a housing organization in Kingston, Massachusetts. This Long-term Contract position is ideal for someone who enjoys helping applicants and residents, managing communication, and keeping administrative tasks organized. The role combines front-line customer support with document review and coordination work, requiring strong attention to detail and a service-oriented, detail-oriented approach. Responsibilities: • Manage a high volume of incoming and outgoing phone calls while providing courteous and accurate assistance to applicants and residents. • Receive, organize, and review application materials to ensure documentation is complete and ready for processing. • Guide residents through each step of the application process, answering questions and clarifying required information. • Maintain administrative records, track application activity, and keep files updated in an orderly manner. • Coordinate schedules, appointments, and follow-up communications to support efficient office operations. • Use Microsoft Office applications to prepare correspondence, update spreadsheets, and manage email communication. • Provide general administrative support to the team, including data entry, document handling, and routine office coordination.
2026-10-16T00:00:00Z

Human Resources Coordinator

Woburn, MA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Robert Half is working with a respected client in the engineering space north of Boston that is seeking a Human Resources Coordinator to join its team. This role reports into a Director and would be responsible for administrative HR tasks to begin with. Once established, the Human Resources Coordinator can take on more complex responsibilities, working in conjunction with the Director. The desired candidate should have at least 2 years of professional experience in human resources. Experience in the areas of recruiting, onboarding, employee relations, and compliance is required. A Bachelors Degree is also required for the role. The HR Coordinator will primarily work on-site as this is an in-office position Monday thru Friday. Starting salary is commensurate with experience and the benefits are competitive. If interested and qualified please apply via this listing, or email your resume to Bill.Nichols@roberthalf. Thanks!
2026-10-09T00:00:00Z

Service Operations Coordinator

Marlborough, MA
onsite
Permanent / Full Time
60500 - 70000 USD / Yearly
We are looking for a Service Operations Coordinator to join our team in the Marlborough, MA area. In this role, you will help keep service activities running smoothly by managing quotes, orders, billing-related tasks, and customer payment processing. This position works closely with service teams and customers to support parts coordination, maintain accurate records, and deliver responsive service throughout the order and payment cycle. Responsibilities:• Prepare and manage service-related quotations, customer orders, and billing documentation with accuracy and timeliness.• Enter and apply customer payments in company systems to support order release and service fulfillment.• Respond to customer questions regarding pricing, invoices, parts availability, and expected delivery timelines.• Coordinate the movement of service parts and assist internal teams with updates needed to complete service requests.• Track field part usage and maintain organized records to support operational visibility and planning.• Share service updates with customers when needed, including warranty-related information and completed documentation.• Follow established quality and compliance procedures aligned with applicable internal standards and regulated requirements.• Contribute to workflow improvements that increase efficiency across service operations and related administrative processes.• Keep required training current and provide general support to the broader service organization as business needs evolve.
2026-09-24T00:00:00Z

9 results for Trust Coordinator in Needham, MA