<p>We are looking for a detail-oriented and approachable 2ND SHIFT (3pm-pm) Receptionist to join our team at a non-profit organization in Minneapolis, Minnesota. This long-term contract position involves creating a welcoming environment for students and visitors while delivering exceptional customer service. If you thrive in a front-facing role and enjoy connecting with people, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet students and visitors warmly, ensuring they feel welcomed upon arrival.</p><p>• Provide accurate information about room locations, including performance halls, classrooms, restrooms, and studios.</p><p>• Handle incoming calls efficiently, using a multi-line phone system to address inquiries.</p><p>• Offer assistance to guests with questions or concerns in a courteous and detail-oriented manner.</p><p>• Use Microsoft Suite and Teams to manage administrative tasks and communications.</p><p>• Maintain a tidy and organized reception area to uphold a detail-oriented image.</p><p>• Collaborate with team members to ensure seamless daily operations.</p><p>• Represent the organization positively by being friendly, approachable, and attentive.</p><p>• Assist with scheduling and room reservations when needed.</p><p>• Uphold confidentiality and integrity in all interactions.</p>
<p>We currently have a contract opening for an intelligent, highly-skilled Receptionist in a growing company. This established and recognized company offers a hands-on work environment with fulfilling challenges. Are you a skilled professional who can balance multiple tasks at the same time? Then this Receptionist position is the role for you. Major responsibilities:</p><ul><li>Oversee various office files and provide general office filing support</li><li>Catalog, review, and dole out incoming mail according to specified procedures</li><li>Put in orders for office and kitchen supplies</li><li>Route all incoming phone calls to the appropriate individuals</li><li>Perpetuate a number of different office filing processes and offer general office filing support</li><li>Create a welcoming environment for visitors</li><li>Aid other administrative staff with support overflow work, including word processing, data entry and Internet research tasks</li></ul>
<p>We are looking for a detail-oriented Medical Receptionist to join our team in Minneapolis, Minnesota on a part-time basis. As a Patient Care Coordinator, you will play a pivotal role in ensuring a seamless experience for patients while supporting clinic operations. This is a Contract position within the healthcare industry, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and check in patients for clinic and radiology appointments, ensuring a friendly and efficient experience.</p><p>• Provide clear instructions to patients regarding required forms and documentation.</p><p>• Collect and verify demographic and insurance information, entering details accurately into the NextGen system for billing purposes.</p><p>• Process patient payments, including co-pays, swiftly and accurately.</p><p>• Prepare daily charts for scheduled appointments to maintain efficient clinic operations.</p><p>• Assist patients in scheduling follow-up appointments and provide guidance on the patient portal.</p><p>• Coordinate interpreter services for patients requiring language assistance.</p><p>• Update and maintain the provider database within NextGen to ensure accurate tracking of referring providers.</p><p>• Keep the front office area tidy and organized, including restocking supplies and maintaining a welcoming environment.</p><p>• Collaborate with clinic staff to support smooth workflows and continuity of care for patients.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. In this long-term contract position, you will play a crucial role in supporting daily operations, ensuring smooth processes, and assisting with essential administrative tasks. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys working with documents and schedules.<br><br>Responsibilities:<br>• Coordinate and schedule tax appointments using Outlook to ensure timely and efficient planning.<br>• Manage incoming mail and distribute it appropriately to maintain organized communication.<br>• Prepare and send invoices, ensuring accuracy and proper documentation.<br>• Assemble tax returns by printing, binding, and organizing materials for client distribution.<br>• Scan and process documents, including tax returns, for electronic record-keeping.<br>• Prepare tax packets and ensure they are ready for mailing or client pickup.<br>• Handle data entry tasks to keep records up to date and accurate.<br>• Respond to inbound calls and provide attentive receptionist support.<br>• Perform other administrative duties as assigned to contribute to overall office efficiency.
<p>We are looking for a dedicated and organized Office Assistant to join our client, on a contract-to-permanent basis. This role is ideal for someone who is detail oriented, thrives in an administrative environment, and enjoys providing exceptional customer service. You will play a key role in managing front desk operations, handling mail room tasks, and supporting various office functions to ensure smooth day-to-day operations. The hours will be part time 30 hours a week. Responsibilities:</p><ul><li>Welcome and assist visitors, clients, and employees with a friendly and detail oriented demeanor.</li><li>Manage the front desk by answering incoming calls, routing them appropriately, and handling electronic and physical correspondence.</li><li>Receive, sort, and distribute incoming mail and packages while preparing outgoing shipments.</li><li>Maintain accurate records and logs for mail room activities.</li><li>Organize and monitor office supplies and ensure common areas are tidy and well-stocked.</li><li>Coordinate meeting schedules and room bookings while providing basic calendar management.</li><li>Perform general administrative duties such as filing, data entry, and document scanning.</li><li>Collaborate with various departments to provide support and maintain efficient office operations.</li><li>Work with facilities teams and external vendors to address office needs and issues.</li></ul>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client during their busy season. In this contract position, you will play a vital role in supporting the daily operations. The ideal candidate will excel in managing administrative tasks, ensuring efficiency, and providing exceptional customer service. Responsibilities:</p><ul><li>Serve as the first point of contact by managing the front desk and greeting visitors professionally.</li><li>Organize and scan documents to maintain accurate and up-to-date electronic files.</li><li>Schedule and coordinate appointments to support team efficiency and client needs.</li><li>Answer and direct phone calls, ensuring inquiries are handled promptly and effectively.</li><li>Assist with managing calendars to optimize workflow and prioritize tasks.</li><li>Support the preparation and organization of forms and related documentation.</li><li>Maintain office supplies and ensure the workspace remains organized and functional.</li><li>Collaborate with team members to execute administrative projects and meet deadlines.</li><li>Ensure all administrative processes comply with company standards and policies.</li></ul>
<p><strong>Job Summary:</strong></p><p> We are seeking a reliable and detail-oriented Bilingual Administrative Assistant (Spanish/English) to support daily office operations. This role is ideal for someone with strong organizational skills, excellent communication abilities, and experience working in an administrative or customer service environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including data entry, filing, and document preparation</li><li>Answer phones and respond to emails in both English and Spanish</li><li>Greet clients and visitors professionally</li><li>Schedule appointments and maintain calendars</li><li>Assist with reports, correspondence, and office records</li><li>Coordinate with internal teams to ensure smooth daily operations</li><li>Perform other clerical duties as assigned</li></ul><p><br></p>
<p>This role partners closely with leadership to manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure smooth day-to-day operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment, bringing strong communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate appointments, and schedule meetings to optimize time and efficiency.</p><p>• Arrange complex travel plans, including booking flights, accommodations, and preparing detailed itineraries.</p><p>• Maintain organized filing systems for records and documents to ensure easy retrieval and accuracy.</p><p>• Prepare correspondence, reports, and presentations with a strong attention to detail and quality.</p><p>• Assist in the administration of special projects and programs, providing support where needed.</p><p>• Handle confidential information with discretion and a high standard of conduct.</p><p>• Build and maintain strong relationships with stakeholders to support executive objectives.</p><p>• Provide backup support to the Executive Assistant during absences or peak workload periods.</p><p>• Monitor and replenish office supplies to maintain an efficient working environment.</p><p>• Perform other duties as assigned by management to contribute to organizational goals.</p>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-60K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing administrative, operational, and client service support to financial advisors and staff and maintaining a welcoming office environment. Ideal candidate is curious and enjoys learning, brings excellent multitasking abilities, and a passion for delivering exceptional administrative assistance to enhance client experiences. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</p><p>• Schedule and confirm client appointments, ensuring accuracy and timeliness.</p><p>• Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</p><p>• Assist in creating reports, presentations, and meeting materials for advisors.</p><p>• Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</p><p>• Verify that all client-related documentation is complete, accurate, and meets firm standards.</p><p>• Manage electronic filing systems and support audits or recordkeeping tasks as needed.</p><p>• Collaborate with advisors and team members to facilitate administrative tasks and special projects.</p><p>• Address scheduling conflicts and ensure smooth coordination of meetings.</p><p>• Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</p>
