<p>In this pivotal role, you’ll take charge of managing complex calendars, coordinating high-level meetings, and ensuring seamless execution of day-to-day executive operations. You’ll handle confidential information with exceptional discretion, communicate confidently with stakeholders at all levels, and act as a central hub for information flow across the organization. Ideal candidate brings demonstrated experience preparing presentations, board packets, and other executive-level meeting materials, along with overseeing all logistics for leadership and board meetings—from agenda development to minute-taking and follow-up actions.</p><p> </p><p>This position offers an exciting opportunity to support strategic initiatives, contribute to major projects, and keep the executive team running at peak efficiency. If you thrive in fast-paced environments, love creating order from chaos, and take pride in delivering polished, high-quality work, this role offers an outstanding platform to shine.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule appointments, and organize travel arrangements to ensure efficient time management.</p><p>• Coordinate and plan leadership meetings, board meetings, and company-wide events, including preparing agendas, taking minutes, and managing logistics.</p><p>• Prepare and submit expense reports accurately and in a timely manner.</p><p>• Support special projects by conducting research, compiling data, and collaborating with teams to achieve project goals.</p><p>• Maintain confidentiality while handling sensitive information with professionalism and discretion.</p><p>• Oversee office operations, including inventory management and clerical tasks, to ensure a well-functioning work environment.</p><p>• Develop and create presentations and materials for executive and board meetings.</p><p>• Act as a point of contact for internal and external stakeholders, fostering positive relationships and clear communication.</p><p>• Ensure the accuracy and organization of meeting materials, agendas, and notes.</p><p>• Identify opportunities to streamline processes and improve efficiency in administrative operations.</p>
<p>We are looking for a Human Resources (HR) Assistant to join our team in Minnetonka, Minnesota. This is a contract position, offering an exciting opportunity to contribute to a variety of HR functions while gaining valuable experience in a dynamic environment. The ideal candidate will provide administrative support to ensure smooth HR operations, from recruitment and onboarding to employee record management.</p><p><br></p><p>Responsibilities:</p><ul><li>Maintain and update employee records, ensuring accuracy and compliance with organizational standards.</li><li>Facilitate the recruitment process by posting job advertisements, coordinating interviews, and communicating with candidates.</li><li>Support the onboarding and offboarding processes, including preparation of necessary documentation.</li><li>Assist with initial recruiting tasks such as phone screens and scheduling interviews for open reqs.</li><li>Respond to employee inquiries regarding policies, benefits, and procedures in a timely and attentive manner.</li><li>Organize and assist with training sessions, workshops, and performance evaluations.</li><li>Track and monitor employee attendance, leave balances, and other timekeeping records.</li><li>Provide payroll-related data, including absences, bonuses, and leave information, to ensure accurate payment processing.</li><li>Uphold confidentiality and comply with data protection regulations in all HR activities.</li><li>Collaborate on HR projects and initiatives, contributing to continuous improvement efforts.</li></ul>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-60K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing administrative, operational, and client service support to financial advisors and staff and maintaining a welcoming office environment. Ideal candidate is curious and enjoys learning, brings excellent multitasking abilities, and a passion for delivering exceptional administrative assistance to enhance client experiences. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</p><p>• Schedule and confirm client appointments, ensuring accuracy and timeliness.</p><p>• Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</p><p>• Assist in creating reports, presentations, and meeting materials for advisors.</p><p>• Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</p><p>• Verify that all client-related documentation is complete, accurate, and meets firm standards.</p><p>• Manage electronic filing systems and support audits or recordkeeping tasks as needed.</p><p>• Collaborate with advisors and team members to facilitate administrative tasks and special projects.</p><p>• Address scheduling conflicts and ensure smooth coordination of meetings.</p><p>• Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</p>
<p>This role partners closely with leadership to manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure smooth day-to-day operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment, bringing strong communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate appointments, and schedule meetings to optimize time and efficiency.</p><p>• Arrange complex travel plans, including booking flights, accommodations, and preparing detailed itineraries.</p><p>• Maintain organized filing systems for records and documents to ensure easy retrieval and accuracy.</p><p>• Prepare correspondence, reports, and presentations with a strong attention to detail and quality.</p><p>• Assist in the administration of special projects and programs, providing support where needed.</p><p>• Handle confidential information with discretion and a high standard of conduct.</p><p>• Build and maintain strong relationships with stakeholders to support executive objectives.</p><p>• Provide backup support to the Executive Assistant during absences or peak workload periods.</p><p>• Monitor and replenish office supplies to maintain an efficient working environment.</p><p>• Perform other duties as assigned by management to contribute to organizational goals.</p>
<p><strong>Join an industry leader!</strong> Our manufacturing client is seeking a highly skilled <strong>Litigation Paralegal</strong> to transition to an exciting <strong>in-house role</strong>. You will be a crucial part of the legal team, managing complex matters and contributing directly to business success.</p><p><br></p><p>Responsibilities:</p><p>• Manage claims and lawsuits related to specific business units or product lines, gaining expertise in particular areas.</p><p>• Collaborate with internal teams to gather necessary information and provide updates on litigation progress.</p><p>• Partner with insurance providers and adjustors to address claims effectively.</p><p>• Collect, analyze, and organize internal and external documents required for legal proceedings.</p><p>• Coordinate with outside counsel, witnesses, and experts while aligning with the Legal Manager and Assistant General Counsel.</p><p>• Negotiate settlements and prepare relevant documentation, such as response letters, agreements, and releases.</p><p>• Draft responses to inquiries from federal, state, and local agencies.</p><p>• Assist with various legal projects based on the department's needs.</p><p>• Maintain meticulous records and ensure compliance with legal standards.</p><p>• Support the litigation team in trial preparation and case management activities.</p>
