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12 results for Office Services Associate in Miami, FL

Office Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
We are seeking a reliable and detail-oriented Office Assistant to support daily administrative operations in a fast-paced office environment. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience and grow within a professional setting. The ideal candidate is organized, proactive, and comfortable handling a variety of tasks while maintaining a positive and professional attitude. Key Responsibilities<ul><li>Provide general administrative support to the office and team members</li><li>Answer phones, respond to emails, and assist with basic customer inquiries</li><li>Perform data entry, filing, and document management</li><li>Assist with scheduling appointments and coordinating meetings</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain office organization, including supplies and common areas</li><li>Support additional administrative tasks as needed </li></ul>
2026-04-16T00:00:00Z

Office Assistant

Miami Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are seeking a dedicated Bilingual Spanish Office Assistant to join our team on a long-term contract basis in Miami Beach, Florida. This role is based within a residential communit, offering a meaningful opportunity to support both daily operations and resident experience. The ideal candidate will have a background in leasing, property management, or resident services, along with strong organizational skills and a proactive, customer-focused approach. Responsibilities:<ul><li>Manage general administrative duties, including filing, data entry, and document organization</li><li>Serve as the first point of contact for residents and visitors, providing a professional and welcoming experience</li><li>Handle inbound calls and direct inquiries to the appropriate departments</li><li>Support leasing activities, including assisting with applications, documentation, and resident communication</li><li>Maintain accurate records within CRM and property management systems</li><li>Assist with billing-related tasks and basic financial tracking using internal systems</li><li>Coordinate office supplies and ensure the office remains organized and efficient</li><li>Prepare and distribute internal communications, including emails and notices to residents</li><li>Provide bilingual support in English and Spanish to effectively assist a diverse resident population</li><li>Collaborate with team members to ensure smooth day-to-day operations within the community</li></ul>
2026-04-16T00:00:00Z

Office Facilities Administrative Manager

Pinecrest, FL
onsite
Permanent
75000 - 80000 USD / Yearly
Opening for an Office Facilities Administrative Manager ! Location: Blue Lagoon/MiamiSchedule: In office, 8:30-5:50 Salary: $75,000-$80,000 (small possible stretch)Benefits: generous percentage of Medical paid for employee, 15 days PTO, paid Holidays, 401k with generous match, other insurance and other benefits! Job & Company Overview: Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership ! The Office Facilities Administrative Manager oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors. The ideal candidate has experience developing and improving day-to-day office operations, procedures and processes. And a proactive approach to accomplishing tasks and finding resolution to enhance a great workplace. Prior experience with at least 5 years within Administration, creating workflow processes or documentation of procedures, dealing with building operations and use of MS Office Suite products - is required.<ul><li>Ensures guests and employees a seamless experience and within day-to-day office operations. </li><li>Routes incoming calls to the appropriate parties. Distributes mail and coordinates packages. </li><li>Acts as the main point of contact and "go-to" for various questions and information.</li><li>Prepares internal office communications such as notices, events and on procedures.</li><li>Creates and improves upon handbook of processes through instructional documents.</li><li>Manages compliance on fire drills to evacuations and other scenarios. </li><li>Issues entry badges and parking including replacements.</li><li>Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory.</li><li>Schedules reminders to perform and complete various facility routine tasks, weekly, monthly or yearly special tasks and/or new initiatives.</li><li>Tracks and updates various spreadsheets, check-lists priorities and special projects.</li><li>Corresponds with vendors or building property management and coordinates repairs or maintenance.</li><li>Communicates with external vendors for various services, purchases, or repairs. </li><li>Maintains all updated office certificates and business licenses.</li><li>Plans special internal and external company events and seasonal holiday or birthday celebrations.</li><li>Directly reports to Human Resources and supports on special projects and initiatives.</li></ul>
2026-04-12T00:00:00Z

Office Manager

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
We are seeking an experienced and highly organized Office Manager to support daily operations for a growing construction company. This role requires someone who can operate in a fast-paced, deadline-driven environment while maintaining structure, accuracy, and strong communication across teams. The ideal candidate will have prior experience in the construction industry and be comfortable managing administrative operations, supporting project teams, and acting as a key point of contact between the office and field staff. Key Responsibilities<ul><li>Oversee daily office operations and ensure efficient workflow across departments</li><li>Serve as the primary administrative point of contact for internal teams, vendors, and clients</li><li>Coordinate communication between office staff, project managers, and field teams</li><li>Manage scheduling, calendars, and meetings for leadership</li><li>Assist with project documentation, contracts, permits, and compliance tracking</li><li>Maintain accurate records, filing systems, and job-related documentation</li><li>Support invoicing, billing coordination, and basic accounting functions</li><li>Monitor office supplies, vendor relationships, and operational needs</li><li>Ensure deadlines are met across multiple active projects </li></ul>
2026-04-16T00:00:00Z

Part - Time Office Assistant

Miami Beach, FL
onsite
Temporary
18 - 18 USD / Hourly
We are looking for a detail-oriented and reliable Office Assistant to join our team in Miami Beach, FL. This is a contract position ideal for someone who is highly organized, enjoys hands-on administrative work, and takes pride in keeping things accurate and in order. This role is for weekends only, and parking is not provided. Responsibilities:<ul><li>Organize, sort, and file receipts and supporting documentation</li><li>Maintain accurate and up-to-date filing systems (both physical and digital)</li><li>Assist with data entry and ensure information is recorded correctly</li><li>Review documents for accuracy and completeness</li><li>Support basic administrative tasks such as scanning, copying, and organizing paperwork</li><li>Help maintain a clean and organized workspace</li><li>Assist with tracking and categorizing expenses as needed</li><li>Provide general clerical support to the team</li></ul>
2026-04-16T00:00:00Z

Claims Associate

Sunrise, FL
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a dedicated Claims Associate to join our team on a long-term contract basis in Sunrise, Florida. In this role, you will handle medical claims processing, member communications, and ensure compliance with industry standards. This position offers an opportunity to utilize your expertise in medical claims and billing while providing excellent customer service. Responsibilities: • Process new claims by setting them up, completing required forms, scanning documents, and ensuring all claims are accurately processed. • Communicate with healthcare providers to gather additional documentation needed for claim evaluations. • Assess coverage for submitted claims, verifying details through internal systems and attaching supporting documents. • Send clear and thorough correspondence to members explaining the claim adjudication process. • Provide empathetic and detail-oriented customer service, actively listening to member concerns. • Act as a subject matter expert on benefit coverage and product knowledge, assisting members with inquiries. • Maintain strict confidentiality and follow data security and authentication protocols when handling sensitive information. • Organize and prioritize tasks to meet established service standards and benchmarks. • Collaborate effectively in a fast-paced environment to ensure timely claim resolutions. • Ensure compliance with relevant policies, procedures, and regulations while managing member and payment information.
2026-03-27T00:00:00Z

Executive Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is partnering with a dynamic organization in Miami seeking a highly polished and proactive Executive Assistant to support senior leadership. This opportunity is through Robert Half and is ideal for someone who thrives in a fast-paced, high-level environment and can operate with discretion, professionalism, and efficiency. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management and prioritization</li><li>Coordinate complex domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, and executive-level correspondence</li><li>Manage meetings, agendas, and follow-ups to ensure alignment across teams</li><li>Act as a liaison between executives, internal teams, and external stakeholders</li><li>Handle confidential information with a high level of discretion</li><li>Support special projects and day-to-day operational needs</li></ul>
2026-03-20T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Miami, Florida. In this role, you will provide essential support to daily operations, ensuring smooth office management and effective communication. This position requires a proactive individual with strong organizational and multitasking abilities. Responsibilities: • Respond to incoming phone calls and emails, ensuring inquiries are addressed promptly and professionally. • Manage daily office tasks, including scheduling meetings and maintaining organized records. • Perform accurate data entry to update and maintain critical business information. • Assist with receptionist duties, such as greeting visitors and managing front desk activities. • Support administrative projects and coordinate with team members to meet deadlines. • Prepare reports, presentations, and documents as required by management. • Maintain a well-organized workspace and oversee inventory of office supplies. • Handle confidential information with discretion and professionalism. • Collaborate with colleagues to improve workflow and optimize office procedures.
2026-04-11T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the leasing team, ensuring smooth operations and effective coordination. This position requires strong organizational skills, attention to detail, and the ability to thrive in a collaborative, family-oriented workplace. Responsibilities:• Provide administrative support to the leasing team, including managing daily tasks and ensuring all operations run efficiently.• Process and code invoices accurately, maintaining proper documentation and records.• Track deals and expenses, ensuring all financial data is up-to-date and organized.• Answer inbound calls with care and attention, addressing inquiries and redirecting as necessary.• Perform data entry tasks with precision, ensuring information is accurately recorded.• Assist with receptionist duties, such as greeting visitors and maintaining a welcoming office environment.• Utilize Microsoft Excel for data analysis, reporting, and other administrative tasks.• Maintain a highly organized workspace and ensure all files and records are easily accessible.
2026-04-17T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced architecture firm. This role is ideal for someone who thrives in a structured, deadline-driven environment and is comfortable managing multiple priorities while maintaining a high level of professionalism. This position requires a proactive individual who can anticipate needs, communicate effectively with internal teams and external partners, and operate with a strong sense of accountability. Key Responsibilities<ul><li>Provide day-to-day administrative support to project teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Prepare, format, and maintain project documentation and reports</li><li>Assist with contract documentation, proposals, and project tracking</li><li>Coordinate with vendors, clients, and internal departments to ensure smooth operations</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and ensure deadlines are consistently met </li></ul>
2026-04-16T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is currently partnering with a well-established organization in Miami seeking a detail-oriented and organized Administrative Assistant to join their team. This opportunity is through Robert Half and is ideal for someone who thrives in a fast-paced office environment and enjoys supporting daily operations. Responsibilities:<ul><li>Provide administrative support to team members and leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming calls and emails</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with data entry, reporting, and document preparation</li><li>Order office supplies and support general office operations</li><li>Handle ad hoc administrative tasks and special projects as needed</li></ul>
2026-03-20T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
We are currently hiring for a Bilingual Spanish Administrative Assistant to support a fast-paced office environment. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative tasks. This is a great opportunity for someone with a background in property management, as the role will be working within a property management office. Key Responsibilities:<ul><li>Provide general administrative support to the team</li><li>Answer and route incoming calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems (both digital and physical)</li><li>Assist with data entry and record keeping</li><li>Coordinate office operations, including supplies and vendor communication</li><li>Support internal teams with day-to-day administrative tasks</li></ul>
2026-04-03T00:00:00Z