Office Assistant<br>Key Responsibilities<br>• Run daily office operations (supplies, vendors, mail/shipping, basic facilities needs)<br>• Keep common office areas and the break room tidy, organized, and well-stocked<br>• Coordinate onsite meeting logistics, including catering and make dinner/lunch reservations<br>• General admin support<br>• Support onboarding/offboarding logistics<br>• Manage vendor records; route invoices for approval and support basic AP workflows (non-accounting)<br>• AR workflows<br>• Post occasional LinkedIn updates and support simple content coordination<br>Qualifications<br>• 2+ years in office management/admin operations<br>• Highly organized, self-starter, detail-oriented, and strong communicator<br>• Comfortable with Microsoft tools and QuickBooks<br>• Discreet with confidential information<br>Plus: LinkedIn and Canva
We are looking for a skilled Legal Assistant to join our team in Scottsdale, Arizona. This position involves providing comprehensive support to attorneys and paralegals, ensuring the smooth operation of legal processes and administrative tasks. The ideal candidate will have a strong understanding of legal procedures, excellent organizational skills, and a commitment to maintaining accuracy under pressure.<br><br>Responsibilities:<br>• Assist attorneys and paralegals by preparing legal documents, drafting correspondence, and proofreading materials for accuracy.<br>• Conduct research to gather and compile relevant information for cases and legal proceedings.<br>• Manage and maintain calendar deadlines, ensuring appointments and court dates are properly scheduled.<br>• File and organize documents systematically to ensure easy access and accuracy for the legal team.<br>• Handle electronic filing of court pleadings and other legal documents.<br>• Communicate effectively with clients, vendors, and associates to provide updates and coordinate tasks.<br>• Support litigation processes by managing case files and tracking key documents.<br>• Ensure compliance with legal procedures and deadlines by staying up-to-date with court requirements.<br>• Collaborate with team members to address administrative needs and resolve issues promptly.
<p>We are looking for a skilled Litigation Legal Assistant/Paralegal to join our client's mid-sized law firm in downtown Phoenix, Arizona. This role involves supporting attorneys in handling civil and commercial litigation cases, ensuring thorough preparation and efficient case management. The ideal candidate will have a strong background in litigation processes and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Support attorneys in managing civil and commercial litigation cases from inception to resolution.</p><p>• Assist with drafting and reviewing legal documents, including discovery materials and trial preparation files.</p><p>• Coordinate and maintain case schedules, deadlines, and court calendars to ensure timely filings.</p><p>• Organize and manage case information using case management software.</p><p>• Conduct legal research to support case strategies and arguments.</p><p>• Prepare trial materials, exhibits, and presentations for hearings and court proceedings.</p><p>• Maintain effective communication with clients, opposing counsel, and court personnel.</p><p>• Handle administrative tasks such as docketing, document filing, and correspondence.</p><p>• Ensure compliance with court rules and procedures in all litigation matters.</p><p>• Provide general support to attorneys during hearings, depositions, and trials.</p>
We are looking for a motivated Sales Assistant to join our team in Phoenix, Arizona. In this role, you will provide essential support to the sales department, facilitating smooth operations and ensuring excellent customer interactions. This is a Contract to permanent position, offering an exciting opportunity for skill development and long-term career growth.<br><br>Responsibilities:<br>• Assist the sales team in managing customer inquiries and providing timely responses.<br>• Support inside and outbound sales initiatives by preparing necessary materials and coordinating communications.<br>• Maintain accurate records of sales activities, ensuring all data is up-to-date and organized.<br>• Collaborate with the marketing team to align sales strategies with promotional campaigns.<br>• Monitor inbound sales leads and distribute them effectively to the appropriate team members.<br>• Conduct research to identify potential clients and market opportunities.<br>• Help prepare sales presentations and proposals tailored to client needs.<br>• Address any administrative tasks related to sales operations, such as scheduling meetings or updating CRM systems.<br>• Act as a liaison between the sales team and other departments to ensure seamless workflows.<br>• Provide regular updates and reports to management on sales performance and customer feedback.
<p>We are looking for a motivated and detail-oriented Personal Injury Litigation Legal Assistant to join our law firm client's team at our Biltmore office in Phoenix, Arizona. In this role, you will provide essential support to attorneys handling personal injury cases, ensuring smooth case management and efficient operations. This position offers an opportunity to work in a dynamic legal environment where bilingual skills are highly valued. This is an in-office role with opportunities to earn bonuses on top of your base salary.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with managing personal injury litigation cases, including organizing documents and maintaining case files.</p><p>• Coordinate and schedule court dates, depositions, and other legal proceedings using calendaring tools.</p><p>• Prepare and review legal documents such as pleadings, motions, and correspondence with accuracy and attention to detail.</p><p>• Communicate effectively with clients to provide updates and gather necessary information for case preparation.</p><p>• Handle claim administration tasks, ensuring timely submission of claims and tracking their progress.</p><p>• Utilize case management software to maintain accurate records and monitor deadlines.</p><p>• Collaborate with team members to ensure compliance with billing procedures and administrative functions.</p><p>• Conduct legal research and compile findings to support case strategies.</p><p>• Translate and interpret documents or conversations if bilingual skills are applicable.</p><p>• Ensure adherence to legal standards and protocols throughout all aspects of case handling.</p>
<p>We are looking for a highly experienced Commercial Litigation Legal Assistant to join our Regional Law Firm's team in Phoenix, Arizona. In this role, you will provide essential support for litigation processes, primarily assisting one attorney while occasionally supporting others in the office. The ideal candidate will possess advanced knowledge of Arizona state and federal court procedures, strong organizational skills, and a proactive approach to managing tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage case files, including calendaring and docketing court deadlines and schedules.</p><p>• Prepare and finalize pleadings and other legal documents for e-filing across various Arizona courts.</p><p>• Monitor deadlines and ensure attorneys are informed of approaching timelines.</p><p>• Maintain client files, organize records, and create working notebooks to support case preparation.</p><p>• Coordinate travel arrangements and handle administrative tasks as needed.</p><p>• Proofread and edit documents meticulously to ensure accuracy and professionalism.</p><p>• Assist attorneys in responding to urgent situations and last-minute requests.</p><p>• Facilitate effective communication with clients, co-counsel, and other stakeholders.</p><p>• Support the team with copy projects and other administrative tasks as required.</p><p>• Collaborate with colleagues to ensure seamless execution of litigation processes.</p>
