<p>We’re looking for a polished and organized Front Desk Coordinator to be the first point of contact for guests, clients, and internal staff. This contract-to-hire opportunity is perfect for someone who thrives in a front‑facing role, enjoys multitasking, and creates a welcoming environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors with a professional, friendly attitude and direct them appropriately</li><li>Answer and route incoming calls; take messages as needed</li><li>Manage front desk operations, including visitor sign‑ins and office access</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Assist with scheduling, calendar coordination, and meeting room reservations</li><li>Handle incoming/outgoing mail, packages, and deliveries</li><li>Support administrative tasks such as filing, scanning, data entry, and document preparation</li><li>Communicate with internal teams to ensure smooth office operations</li><li>Provide general support to leadership or office staff as needed</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant on a contract basis in Louisville, Kentucky. This role involves supporting multiple staff members by managing a variety of administrative tasks and ensuring smooth day-to-day office operations. The hours are Monday-Friday 8:30 AM - 4:30 PM with a 1 hour lunch break equating to 35 hours a week.</p><p><br></p><p>Responsibilities of the Administrative Assistant:</p><p>• Provide administrative support by preparing letters, briefs, notices, contracts, and other essential documents.</p><p>• Work collaboratively with staff members to process paperwork accurately and efficiently.</p><p>• Manage schedules and deadlines to ensure timely completion of assigned tasks.</p><p>• Perform data entry duties and maintain organized records.</p><p>• Handle inbound calls and address inquiries professionally.</p><p>• Assist with receptionist responsibilities, including welcoming visitors and managing correspondence.</p><p>• Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint to create and edit documents.</p><p>• Maintain a high level of attention to detail to ensure accuracy in all administrative tasks.</p><p>• Work both independently and as part of a team to meet organizational goals.</p>
<p>We are seeking a detail‑oriented Contract Administrative Assistant to support our buying team with planning, ordering, inventory coordination, and cycle counts. This is a contract role that is administrative in nature but requires regular movement throughout the production floor each day. The ideal candidate is organized, proactive, and comfortable balancing office tasks with floor‑based inventory responsibilities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist buyers with daily planning, purchase order entry, and order tracking.</li><li>Support inventory management, including performing and verifying cycle counts.</li><li>Walk the production floor multiple times daily to gather data, confirm materials, and communicate with team members.</li><li>Maintain accurate documentation and update internal systems with a high level of detail.</li><li>Generate reports, spreadsheets, and administrative materials for purchasing and production.</li><li>Coordinate with vendors and internal stakeholders regarding materials, order status, and inventory needs.</li><li>Perform general administrative duties such as scheduling, filing, and data entry.</li></ul><p><br></p>
