We are looking for a bilingual Administrative Assistant fluent in both English and Spanish to join our team in Tampa, Florida. This Contract position involves providing vital administrative support to ensure the smooth operations of a small office environment. The role requires strong organizational skills and a customer-focused approach to assist with daily office functions and events.<br><br>Responsibilities:<br>• Welcome clients and visitors while managing front-desk operations.<br>• Enter orders and assist with invoicing; training on QuickBooks will be provided.<br>• Organize and maintain office systems, including filing, breakroom upkeep, and conference room arrangements.<br>• Provide support for trade shows and company-hosted events.<br>• Handle mailings, manage office supplies, and perform general administrative tasks.<br>• Utilize Microsoft Office Suite to create and maintain spreadsheets with basic to intermediate proficiency.
We are looking for a detail-oriented Administrative Assistant to support senior executives in a dynamic financial services environment. This Contract position, based in Orlando, Florida, offers the opportunity to provide essential administrative services while collaborating with various departments. The role requires exceptional organizational skills, confidentiality, and adaptability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and coordinate executive calendars, scheduling meetings and conference calls to optimize time and efficiency.<br>• Arrange complex travel plans, including itineraries, accommodations, and transportation, ensuring cost-effectiveness and timeliness.<br>• Prepare, review, and submit expense reports promptly while adhering to company policies and budget guidelines.<br>• Maintain department budgets by tracking expenditures and assisting in financial reporting processes.<br>• Organize, update, and safeguard filing systems to ensure document accessibility and compliance with confidentiality standards.<br>• Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism.<br>• Support onsite and offsite company meetings by handling logistics and contributing to team-building efforts.<br>• Respond to information requests with professionalism, demonstrating a proactive approach to problem-solving.<br>• Handle additional projects and tasks as assigned, showcasing flexibility and initiative.<br>• Collaborate with the team to ensure seamless execution of administrative processes and objectives.
We are looking for a dedicated Administrative Assistant to join our team in Winter Park, Florida. This Contract to permanent position is ideal for an experienced, detail-oriented individual seeking stability and a supportive work environment. The role requires someone who is confident in handling administrative tasks, maintaining office organization, and representing the company as the first point of contact.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including maintaining office supplies and organizing the breakroom.<br>• Handle accounts payable (AP) and accounts receivable (AR) processes with attention to detail.<br>• Answer incoming calls professionally and assist with inquiries as needed.<br>• Ensure the office environment is welcoming and presentable at all times.<br>• Coordinate catered lunches for the team, including setup and cleanup.<br>• Perform receptionist duties, greeting visitors and managing front desk activities.<br>• Accurately enter data and maintain records using company systems.<br>• Support overall office operations to ensure efficiency and productivity.
<p>We are looking for a dedicated Executive Assistant to join our team. This role involves providing high-level administrative support to multiple executives, ensuring seamless operations and efficient communication. The ideal candidate will thrive in a dynamic environment, possess exceptional organizational skills, and be committed to maintaining confidentiality while juggling various responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules and manage calendars for multiple executives to ensure optimal time management.</p><p>• Prepare meeting agendas, take detailed minutes, and follow up on action items to support effective decision-making.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p><p>• Assist with the preparation of reports, presentations, and communications using Office and Adobe software.</p><p>• Organize and manage multiple projects simultaneously, adapting to shifting priorities as needed.</p><p>• Provide ad hoc support to executives, addressing diverse needs and ensuring smooth daily operations.</p><p>• Foster positive relationships and collaboration across various teams and personalities.</p><p>• Manage travel arrangements, including booking accommodations and creating itineraries.</p><p>• Monitor and replenish office supplies, ensuring executives have the necessary resources.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and attentive communication.</p><p><br></p><p>This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a dedicated Legal Assistant to join a dynamic Real Estate Practice group in Bradenton, Florida. This position offers an excellent opportunity for growth and development while working in a collaborative office environment. The ideal candidate will have experience in legal support and be eager to contribute to a busy and thriving team. <strong>Please send your resume to Stacey Lyons via LinkedIn for immediate consideration!</strong></p><p><br></p><p>Responsibilities:</p><p>• Support the Real Estate Practice group by managing case files and ensuring timely document preparation.</p><p>• Handle e-filing processes for court submissions and maintain accurate records of filings.</p><p>• Coordinate schedules and appointments through effective calendar management.</p><p>• Assist in drafting, reviewing, and organizing real estate contracts and closing documents.</p><p>• Prepare and submit court filings in compliance with legal procedures.</p><p>• Collaborate with attorneys and other team members to ensure efficient workflow.</p><p>• Provide administrative support to facilitate seamless real estate transactions.</p><p>• Communicate with clients and external parties to gather necessary information and ensure satisfaction.</p><p>• Maintain confidentiality and uphold high standards of integrity and attention to detail in all interactions.</p>
We are looking for a dedicated Operations Assistant to join our team in Kissimmee, Florida. As part of this long-term contract position, you will play a key role in supporting project coordination and operational workflows. This opportunity is ideal for individuals with a strong attention to detail and excellent communication skills who thrive in a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Coordinate and manage project tasks, ensuring timely delivery of assets and deliverables.<br>• Facilitate cross-functional meetings to clarify requirements and align teams.<br>• Maintain accurate records and documentation to support ongoing operations.<br>• Organize and prioritize routine activities with guidance from leadership.<br>• Communicate updates effectively across teams and stakeholders.<br>• Adapt to shifting priorities while managing multiple tasks simultaneously.<br>• Collaborate with partners at various levels to support team objectives.<br>• Utilize office software on both PC and Mac platforms to optimize workflows.<br>• Monitor timelines and productivity to ensure objectives are met.<br>• Provide support during peak periods and tight deadlines.
