We are looking for a dedicated Administrative Assistant to support office organization and ensure the smooth handling of essential administrative tasks. This contract position is based in Indianapolis, Indiana, and requires a detail-oriented individual who excels in maintaining order and managing documentation.<br><br>Responsibilities:<br>• Organize office materials and ensure proper filing systems are in place.<br>• Perform scanning tasks to digitize important records and documents.<br>• Maintain accurate and up-to-date data entry across various platforms.<br>• Ensure documents are systematically arranged for easy access and retrieval.<br>• Assist in general administrative tasks to support daily operations.<br>• Collaborate with team members to improve document management processes.<br>• Keep track of office supplies and coordinate their replenishment.<br>• Ensure confidentiality and security of sensitive information.<br>• Provide support for additional office duties as required.
Our client is seeking a polished and welcoming Front Desk Administrative Assistant to support daily office operations. This individual will serve as the first point of contact for visitors and employees, ensuring a smooth, organized, and professional in‑office experience. The ideal candidate brings strong hospitality skills, attention to detail, and a proactive approach to administrative support. <br> Key Responsibilities: Front Desk & Visitor Management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience. Office Operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable. Meeting & Event Support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution. Employee Experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture‑related initiatives and internal events. Administrative Support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed. Vendor & Facilities Coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance. Technology & Troubleshooting: Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed.
<p>We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Kokomo, Indiana. In this role, you will provide essential support to our operations during tax season, ensuring smooth workflows and excellent client service. This position offers an opportunity to work in a dynamic environment where organization and communication skills are key to success.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Coordinate and manage the workflow for client tax preparation processes.</p><p>• Guide clients through completing intake forms and onboarding procedures.</p><p>• Organize and schedule meetings for tax preparers with clients.</p><p>• Print tax returns and assist clients in signing documents efficiently.</p><p>• Maintain a structured approach to tasks, prioritizing deadlines during tax season.</p><p>• Respond to inbound calls and assist with client inquiries.</p><p>• Handle email correspondence professionally and ensure timely responses.</p><p>• Accurately perform data entry tasks to support tax preparation.</p><p>• Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, for administrative tasks.</p><p>• Schedule appointments and maintain an organized calendar for team members.</p>
<p>We are looking for an experienced Sr. Administrative Assistant to provide comprehensive support to our client's Education Division. This role involves a variety of administrative tasks, including managing schedules, coordinating meetings, and handling event-related purchases. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization. Located in Indianapolis, Indiana, this position requires a detail-oriented individual with excellent communication and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage the division calendar, schedule meetings, and ensure timely preparation of materials.</p><p>• Coordinate and process purchases of tickets and tables for external events related to the education division.</p><p>• Assist program directors with initiatives, convenings, and other divisional activities.</p><p>• Prepare and proofread documents, ensuring accuracy and attention to detail.</p><p>• Support the preparation of board agendas and materials for the Education Division.</p><p>• Monitor workflow within the division to ensure tasks are completed efficiently.</p><p>• Handle administrative tasks such as arranging travel, organizing conference calls, and maintaining records.</p><p>• Collaborate with team members to foster a detail-oriented and confidential work environment.</p><p>• Provide high-level support by addressing calls, emails, and inquiries promptly.</p><p>• Contribute to the division’s overall effectiveness by prioritizing and multitasking as needed.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our client in Indianapolis, Indiana. This is a long-term part time contract position ideal for someone with a strong understanding of Indiana’s criminal justice system and expertise in behavioral health. The role requires exceptional organizational skills and the ability to collaborate with various stakeholders in high-volume settings.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate program activities and ensure adherence to established research protocols, including the collection of survey data.</p><p>• Build and maintain partnerships with community resources such as treatment providers, housing agencies, and workforce programs to facilitate seamless referral systems.</p><p>• Develop and manage service plans for clients, track compliance deadlines, and document interactions effectively.</p><p>• Foster relationships with key stakeholders, including judges, attorneys, clerks, and litigants to support program objectives.</p><p>• Communicate effectively in both written and verbal formats for courtroom interactions, record-keeping, and reporting.</p><p>• Utilize case tracking software and Microsoft 365 tools to organize and manage program-related documentation.</p><p>• Prioritize tasks and manage workflows independently in a fast-paced courthouse environment.</p><p>• Supervise team members and contribute to the design and implementation of state-level programming.</p><p>• Collaborate with professionals at the intersection of behavioral health and the justice system to address client needs.</p>
