<p>We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success.</p><p><br></p><p>Responsibilities:</p><p>• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.</p><p>• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.</p><p>• Verify payment documents for completeness and accuracy, including calculations and required signatures.</p><p>• Resolve disputes with providers and vendors regarding invoice discrepancies.</p><p>• Update and maintain files for families, children, and providers in both paper and digital formats.</p><p>• Track and process scholarship payments, ensuring timely disbursement to providers.</p><p>• Collaborate with the team to streamline payment processes and maintain efficiency.</p><p>• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.</p><p>• Create and manage spreadsheets and reports to support financial operations.</p><p>• Provide documentation and assistance during annual audits, including organizing invoices and payment records.</p>
<p>Mary Christman and Gabrielle Maisonet are working with a local non-profit client looking for a detail-oriented Assistant Bookkeeper to join their team! This is a contract-to-hire position offering an excellent opportunity to contribute to the financial operations of a growing organization, putting community first! The ideal candidate will possess strong organizational skills and a thorough understanding of bookkeeping principles, with QuickBooks experience. Once hired permanently, this organization provides stellar benefits (with medical insurance covered in full!!!) and prioritizes work-life balance for their team! Reach out today- 518-462-1430.</p><p><br></p><p>Key Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes to ensure accurate and timely transactions.</p><p>• Perform regular bank reconciliations to maintain the accuracy of financial records.</p><p>• Utilize QuickBooks software to record and track financial data effectively.</p><p>• Oversee month-end closing activities, ensuring all financial tasks are completed efficiently.</p><p>• Maintain organized and up-to-date records of financial transactions.</p><p>• Prepare accurate financial reports and summaries for management review.</p><p>• Collaborate with other departments to ensure proper documentation and compliance with financial procedures.</p><p>• Identify and resolve discrepancies in financial records promptly.</p><p>• Assist with audits and ensure adherence to accounting standards.</p><p><br></p><p>Talk to you soon! </p>
