We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have a strong interest or background in <strong>health/wellness</strong>, as well as strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments and organizing files.</li><li>Respond to inbound calls and emails in a timely and detail-oriented manner.</li><li>Perform data entry and maintain accurate records within office systems.</li><li>Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</li><li>Support team members with various office management tasks to ensure smooth operations.</li><li>Assist in preparing reports, presentations, and business correspondence.</li><li>Utilize modern office tools and software to streamline processes and improve efficiency.</li><li>Coordinate virtual meetings and provide technical support during online interviews.</li></ul><p><br></p>
We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.<br><br>Responsibilities:<br>• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.<br>• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.<br>• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.<br>• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.<br>• Facilitate communication between different office locations to align efforts and goals.<br>• Organize and maintain files across various repositories for easy access and compliance.<br>• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.<br>• Support HR processes by assisting with communication during organizational or personnel changes.<br>• Research and recommend tools and technologies to automate routine tasks and enhance efficiency.<br>• Leverage existing branding materials to improve internal communications and employee engagement.
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>We are looking for a proactive and detail-oriented <strong>Administrative Assistant</strong> to join our dynamic team at our Beverly Hills office. In this role, you will be integral to ensuring smooth day-to-day operations by providing high-level administrative support to executives and team members. Your responsibilities will include managing complex schedules, coordinating meetings, and arranging travel plans. You will also handle office management tasks such as maintaining supplies, ensuring the organization of files, and overseeing the efficiency of shared spaces. Strong communication skills are essential, as you will serve as the primary contact for managing emails, fielding phone calls, and facilitating seamless communication between departments. Additional responsibilities include preparing reports, drafting presentations, maintaining databases with a high level of accuracy, and assisting with company events, training sessions, and team-building initiatives.</p><p>The ideal candidate will be highly organized, resourceful, and skilled in multitasking, with a demonstrated ability to work under tight deadlines. Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is a must, and familiarity with project coordination tools is a plus.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Claremont, California. This role requires an experienced individual with exceptional organizational skills and the ability to support a dynamic team in a fast-paced environment. The position involves providing comprehensive administrative support to the Director of Development and a team of seven staff members.<br><br>Responsibilities:<br>• Maintain accurate and organized records through effective data entry, using systems such as Raiser’s Edge or similar platforms.<br>• Provide administrative assistance to the Director of Development and the broader team, ensuring smooth daily operations.<br>• Coordinate schedules, manage calendars, and oversee event logistics to support the team’s activities.<br>• Facilitate communication by answering inbound calls and addressing inquiries professionally.<br>• Assist in planning and executing educational events and other team initiatives.<br>• Prepare documents, reports, and presentations using Microsoft Office tools, including Excel, Word, and Outlook.<br>• Ensure the office environment is well-organized and equipped to meet operational needs.<br>• Adapt to new software and platforms as required, demonstrating a willingness to learn and improve processes.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>Robert Half is looking for an Administrative Assistant to provide administrative and operational support to the buying team at an established luxury retail and e-commerce company located in Beverly Hills. The role involves performing various clerical tasks, tracking purchase orders, and coordinating with internal teams across both in-store and online channels. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to excel in a dynamic and fast-paced environment that promotes a high-end shopping experience. This is a contract position that has the chance to go permanent for the right individual. The pay range is $24/hr-$30/hr and you will work Monday-Friday from 10am-6pm.</p><p> </p><p><strong>Responsibilities Include:</strong></p><ul><li>Answering incoming calls and managing email correspondence professionally and promptly.</li><li>Maintaining organized filing systems and performing accurate data entry with robust proficiency in Excel required; familiarity with NetSuite and Magento is preferred.</li><li>Collaborating with customer service, sales associates, and cross-functional teams to provide updates on shipping ETAs, product availability, and order status, ensuring operational efficiency.</li><li>Tracking purchase orders, shipments, and deliveries while communicating updates to relevant teams.</li><li>Creating and maintaining purchase orders, including processing price changes and conducting follow-ups to ensure accuracy and deadline compliance.</li><li>Adjusting priorities and managing tasks effectively in a fast-paced retail workplace.</li><li>Generating and distributing weekly and monthly reports to key stakeholders, ensuring timely delivery and accuracy of essential data.</li><li>Working autonomously and collaboratively while meeting deadlines and ensuring precision under pressure.</li><li>Assisting e-commerce and marketing teams in executing website updates such as product details, promotions, imagery, and site maintenance; contributing to online merchandising efforts like product uploads and content validation. </li></ul><p><strong> </strong></p><p><br></p>
<p>A marketing agency in Los Angeles is hiring an Administrative Support Specialist on a contract basis. There is potential for the position to go contract-to-hire for the right candidate. As the Administrative Support Specialist, you will support the team on a fully remote basis. This role involves managing meeting schedules, responding to client emails, monitoring inboxes, filing, data entry and creating presentation decks and putting together client-facing materials. You will also assist with other administrative tasks as needed to support daily operations.</p><p><br></p><p>Strong organizational skills, excellent communication abilities, and proficiency in tools like Microsoft Office Suite (PowerPoint, Word, Excel) are essential for success. The ideal candidate thrives in a fast-paced, remote environment and can handle shifting priorities with ease. Experience in marketing, entertainment, or hospitality is a plus. Pay is $18.50/hr.</p>
<p><strong>About the Role:</strong></p><p> Our client in Covina is seeking a detail-oriented and organized <strong>Administrative Assistant</strong> with strong QuickBooks skills to join their team on a <strong>temp-to-hire basis</strong>. This role will support daily office operations, handle bookkeeping tasks, and assist with administrative functions to ensure smooth business operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties including filing, scanning, data entry, and handling correspondence</li><li>Answer and direct phone calls; greet visitors in a professional manner</li><li>Manage accounts payable and accounts receivable using QuickBooks</li><li>Reconcile bank statements and process invoices/payments</li><li>Assist with expense reports and financial record keeping</li><li>Maintain organized electronic and paper filing systems</li><li>Support management with ad hoc projects and reporting as needed</li></ul><p><br></p>
<p>Robert Half is currently seeking a detail-oriented and reliable <strong>Administrative Assistant</strong> to support the daily operations of a fast-paced business in Diamond Bar, CA. If you thrive in an organized and professional workspace, enjoy administrative duties, and can multitask effortlessly, this temporary position could be an excellent fit. This role offers an opportunity to gain valuable experience while contributing to the success of the company.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and organize office operations, including scheduling appointments, coordinating meetings, and maintaining calendars.</li><li>Serve as a primary point of contact for incoming calls and correspondence; address inquiries or route them to the appropriate departments.</li><li>Prepare, edit, and distribute documents, reports, and presentations as requested.</li><li>Perform data entry tasks, ensuring accuracy and completeness in company systems and records.</li><li>File, scan, and organize documents, maintaining a well-organized filing system.</li><li>Provide support for project coordination and administrative tasks across various departments.</li><li>Order office supplies and maintain inventory control to ensure the office remains fully functional.</li><li>Assist with other duties as assigned based on the needs of the company.</li></ul><p><br></p>
We are looking for a detail-oriented Legal Administrative Assistant to join our team in Los Angeles, California. This contract position offers an excellent opportunity to contribute to legal operations by performing administrative tasks and supporting team collaborations. The role is initially onsite, with a possibility of hybrid flexibility depending on organizational needs.<br><br>Responsibilities:<br>• Handle administrative tasks such as filing, scanning, and maintaining organized records.<br>• Conduct thorough reviews of documents and data to ensure accuracy and completeness.<br>• Support small-scale administrative projects by managing timelines and deliverables.<br>• Collaborate effectively with team members to ensure tasks are completed promptly.<br>• Assist with HR-related administrative processes, including leaves of absence, as needed.<br>• Manage receptionist duties by greeting visitors and handling incoming calls.<br>• Ensure proper scanning and electronic filing of legal documents.<br>• Perform data entry tasks with precision and attention to detail.<br>• Maintain compliance with organizational policies, including passing background checks.<br>• Adapt to evolving systems and processes within the department.
<p>Robert Half Legal is partnering with a small, established trust and estates firm in Brentwood to assist in their search for a Part-Time Legal Administrative Assistant. This is a short-term, part-time contract assignment with an anticipated duration of approximately 1 month, with the potential for extension. The position begins Tuesday, October 7th, and requires on-site availability Tuesday through Thursday (24 hours per week).</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>The Legal Administrative Assistant will provide critical support to the firm's managing attorney and ensure day-to-day tasks are completed efficiently. Responsibilities include, but are not limited to:</li><li>Answering and routing phone calls in a professional and courteous manner.</li><li>Handling incoming and outgoing mail, including scanning, printing, and sending.</li><li>Interfacing directly with clients as needed, delivering excellent customer service.</li><li>Assisting with general clerical tasks, such as organizing files and maintaining office systems.</li><li>Supporting the managing attorney with administrative needs, including printing legal documents and preparing them for use.</li></ul><p><br></p>
We are looking for an Office Assistant to join our team in Huntington Beach, California. In this role, you will provide crucial administrative support to ensure smooth operations within the healthcare industry. This is a long-term contract position, offering an opportunity to contribute to a dynamic and growing organization.<br><br>Responsibilities:<br>• Respond to inquiries from both internal and external stakeholders, addressing questions or concerns related to enrollment processes.<br>• Manage and maintain accurate records in the eligibility transactional system, ensuring data integrity.<br>• Process enrollment applications and dis-enrollments in compliance with company policies.<br>• Verify enrollment status with clients and resolve system rejections through thorough research.<br>• Collaborate with team members to address exceptions and take necessary actions to ensure proper member enrollment.<br>• Conduct daily and monthly reconciliation of enrollment files to maintain accurate records.<br>• Enter and retrieve data using standardized keyboard functions, ensuring alignment with sourced documentation.<br>• Handle clerical tasks such as scanning documents, answering inbound calls, and providing receptionist support.<br>• Assist with annual enrollment activities and maintain member eligibility change data.<br>• Perform other administrative duties as assigned to support operational efficiency.
We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership during a maternity leave coverage. This is a Contract position based in Los Angeles, California, offering an excellent opportunity to showcase your administrative expertise in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.<br>• Coordinate and arrange complex travel plans, including flights, accommodations, and transportation.<br>• Prepare for executive meetings by organizing agendas, materials, and required documentation.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Handle administrative tasks such as correspondence, document management, and record keeping.<br>• Ensure timely follow-ups on action items discussed during meetings.<br>• Monitor schedules to proactively address any conflicts or adjustments.<br>• Support ad hoc administrative needs as requested by executives.
<p>Part-Time Executive Assistant (EA)</p><p> <strong>Location:</strong> South Los Angeles, CA</p><p> <strong>Schedule:</strong> 20–25 hours per week, onsite 2–3 days per week</p><p><b> </b>We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to support our Executive Director (ED) and team. This role is ideal for someone with strong administrative skills, board experience, and the ability to manage multiple priorities efficiently.</p><p><strong>Position Summary:</strong></p><p> The Executive Assistant (EA) will provide high-level administrative support to the Executive Director and the broader team. A strong candidate will have experience supporting executives, taking detailed notes during board meetings, preparing minutes, and assisting in day-to-day operational tasks. This is an onsite role requiring 2–3 days per week.</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the ED and team, including calendar management, scheduling, and correspondence.</li><li>Attend board and team meetings, take accurate notes, and prepare minutes and action items.</li><li>Organize and maintain confidential files and records.</li><li>Assist in planning and coordinating meetings, events, and special projects.</li><li>Draft, review, and edit documents, reports, and presentations as needed.</li><li>Manage communications with internal staff, board members, and external partners.</li><li>Prepare agendas, briefing materials, and other supporting documentation for meetings.</li><li>Track action items and follow up with relevant team members to ensure timely completion.</li><li>Support team operations with ad hoc administrative tasks as assigned.</li></ul><p><b> </b></p><p><strong>Work Schedule:</strong></p><ul><li>Part-time: 20–25 hours per week.</li><li>Onsite presence required 2–3 days per week. Flexible scheduling may be discussed.</li></ul><p><br></p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to join our team in Santa Monica, California. This long-term contract position requires on-site support for a team of executives, ensuring smooth day-to-day operations. The ideal candidate will bring extensive experience in administrative support, with a strong ability to manage complex schedules, coordinate travel, and handle expense reporting.<br><br>Responsibilities:<br>• Manage multiple executives’ calendars, ensuring efficient scheduling and timely adjustments as needed.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and itinerary planning.<br>• Prepare and submit expense reports using Concur, ensuring accuracy and adherence to company policies.<br>• Organize and support executive meetings, including preparing materials, managing agendas, and recording minutes.<br>• Collaborate with another Executive Assistant to provide shared coverage for a team of 10 executives.<br>• Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism in all communications.<br>• Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Assist with special projects and other administrative tasks as assigned.
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (805)496-6443 for more information/immediate consideration.</p>
We are looking for an experienced Executive Assistant to join our team in Pasadena, California. In this Contract-to-permanent position, you will play a key role in providing administrative and operational support across various functions, ensuring the smooth management of office activities and construction-related projects. The ideal candidate will bring a proactive approach, strong organizational skills, and a commitment to excellence.<br><br>Responsibilities:<br>• Provide administrative support for construction projects, including organizing subcontractor bids, tracking progress, and preparing contracts for review and execution.<br>• Reconcile invoices against executed contracts and ensure accuracy in documentation.<br>• Assist the Project Manager or Director with project-related tasks such as managing utilities, permits, and reviewing plans and drawings.<br>• Oversee daily office management duties, including mail distribution, preparation of outgoing packages, and maintaining supplies and IT equipment.<br>• Coordinate the setup of conference rooms for meetings and ensure a welcoming environment for guests and visitors.<br>• Manage calendars, schedule executive meetings, and coordinate travel arrangements, including booking and organizing itineraries.<br>• Offer general administrative assistance to ensure the office operates smoothly and efficiently.<br>• Support bookkeeping functions and maintain accurate records as needed.
<p>A start up in West LA is hiring an Office Manager / Executive Assistant to provide essential support to our executive team while managing smooth office operations. This role is perfect for someone who thrives in dynamic and fast-paced environments, has a keen eye for detail, and excels at balancing multiple responsibilities. The ideal candidate will handle administrative tasks with precision, foster operational excellence, and serve as a trusted partner to company leadership. This position requires full-time onsite work at West LA office.</p><p><br></p><p>Key Responsibilities</p><p>Executive Support</p><p>• Deliver comprehensive administrative assistance to executives, including managing schedules, coordinating travel, processing expenses, and preparing materials for meetings.</p><p>• Act as a bridge between executives and both internal and external stakeholders, ensuring efficient and accurate communication.</p><p>• Anticipate the needs of executives to streamline their workflows and improve overall efficiency.</p><p>Office Operations</p><p>• Oversee the daily operations of the office, working closely with building management and service vendors to maintain a productive and organized environment.</p><p>• Maintain inventory of office supplies, manage vendor contracts, and address facility-related requirements.</p><p>• Serve as the primary point of contact for office visitors, deliveries, and general inquiries.</p><p>• Organize logistics for team events, lunches, meetings, and other company-wide activities.</p><p>Operational/ HR Support</p><p>• Support People Operations with administrative activities, including onboarding and offboarding, as well as initiatives related to team engagement.</p><p>• Assist in onboarding new employees by collaborating with IT to ensure they have the necessary tools and experience a welcoming transition.</p><p>• Identify and implement strategies to improve workflows and enhance productivity across the office.</p><p><br></p><p>The ideal candidate will have 4+ years of office management, executive assistance, or administrative leadership roles, ideally in a fast-growth environment. Bachelor’s degree preferred; high school diploma or equivalent required. Proficiency with tools like Google Workspace, Slack, Zoom, and other productivity platforms. This is a direct hire opportunity and pay is $75-90k, based on experience.</p>
We are looking for a detail-oriented and resourceful Executive Assistant to support the Chief Financial Officer in a dynamic aerospace environment. This long-term contract position is based in Long Beach, California, and offers the opportunity to manage critical administrative functions while contributing to the efficiency of high-level operations. If you have a passion for organization and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the CFO’s calendar by scheduling appointments, coordinating meetings, and ensuring optimal time management.<br>• Prepare, review, and organize financial reports, presentations, and other key documents for both internal and external use.<br>• Assist with financial data analysis to support decision-making processes and strategic planning.<br>• Arrange complex travel logistics, including flights, accommodations, and transportation, while addressing any changes or challenges.<br>• Serve as the primary point of contact between the CFO and internal/external stakeholders, handling inquiries with professionalism and discretion.<br>• Maintain confidentiality of sensitive information and exercise sound judgment in all communications.<br>• Coordinate and support the planning of company events, conferences, and special projects as needed.<br>• Perform general administrative duties such as managing office supplies, filing, and photocopying to ensure smooth office operations.
We are looking for a highly organized and proactive Executive Assistant to support senior leaders in the hospitality industry. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, and handling administrative tasks with precision. Based in Pasadena, California, this position offers an exciting opportunity to contribute to the success of a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring all appointments, meetings, and events are scheduled efficiently.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur, ensuring accuracy and timely submission.<br>• Organize and facilitate meetings across multiple time zones, ensuring all logistical details are covered.<br>• Create and refine presentations and other materials for executive-level meetings.<br>• Handle vendor invoices and office supply orders, maintaining accurate records and ensuring timely processing.<br>• Assist in planning and coordinating events, ensuring all aspects run smoothly.<br>• Serve as a liaison between the executive team and internal stakeholders, fostering strong relationships.<br>• Maintain confidentiality when handling sensitive information, demonstrating professionalism at all times.<br>• Adapt quickly to shifting priorities and provide support during urgent situations.
<p>A non-profit in Venice is hiring a remote, part-time Executive Assistant to support the CEO. This is a contract position for 3 months with potential to extend. As the Executive Assistant, you will assist with calendar management and materials for meetings for the CEO. This is a contract position but has potential to extend. Hours are Monday – Friday from 8-2PM PST. </p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments, meetings, and events are scheduled efficiently.</p><p>• Prepare and organize materials for meetings, including agendas, presentations, and follow-up documentation.</p><p>• Oversee onboarding processes for new team members, ensuring a seamless integration into the organization.</p><p>• Support employee engagement initiatives by assisting with planning and execution of events and programs.</p><p>• Maintain accurate and up-to-date filing systems for both physical and electronic documents.</p><p>• Collaborate with the talent acquisition team to support recruitment efforts, including scheduling interviews and handling correspondence.</p><p>• Act as the main point of contact for internal and external communications on behalf of executives.</p><p>• Ensure timely completion of administrative tasks, such as expense reporting and document preparation.</p><p>• Assist in tracking and managing project timelines and deliverables as assigned.</p><p>• Provide general office support to maintain an organized and efficient work environment.</p><p><br></p><p>The ideal candidate will have experience supporting an executive with a nonprofit. Pay is $25-26/hr, based on experience.</p>
We are looking for a highly organized and proactive Executive Assistant to support three newly appointed Chiefs: the Chief of Government, Chief Program Officer, and Chief Engagement Officer. In this long-term contract role, you will play a crucial part in managing complex schedules, facilitating communication, and ensuring smooth collaboration between executives and the Board of Directors. This position is based in Los Angeles, California, and requires occasional onsite presence, particularly for Board meetings held mid-month.<br><br>Responsibilities:<br>• Manage and coordinate the calendars of multiple executives, ensuring seamless scheduling and prioritization.<br>• Provide support to the Board of Directors by handling calendar management and collaborating with executive search firms.<br>• Communicate effectively with policymakers, stakeholders, and external partners, maintaining a meticulous and confident demeanor.<br>• Learn and utilize collaboration tools such as Airtable and Microsoft Teams Loop and Planner to streamline workflows.<br>• Assist with technology setup and troubleshooting to facilitate efficient communication between leadership and external parties.<br>• Organize and book travel arrangements, ensuring all logistics are handled accurately and efficiently.<br>• Prepare for executive meetings by coordinating agendas, materials, and follow-ups.<br>• Facilitate collaboration between executives and the Board to ensure alignment on organizational goals.<br>• Serve as a resource for adapting to and implementing new tools and processes within the executive team.
