<p>We are seeking a Medical Receptionist in Eugene, Oregon. This position will be preferably bi-lingual.</p><p>Essential Functions and Responsibilities:</p><p>• Greet clients and individuals as they enter the clinic, getting them connected to their agency staff member, checked in for their appointment, redirected to Patio, etc.</p><p>• Provide new and potential clients with necessary information and appointments</p><p>• Maintain appropriate boundaries with clients during all interactions</p><p>• Answer the agency phone, voicemail, and other phone system functions</p><p>• Be comfortable discussing sexuality, diverse sexual practices, HIV transmission, safer sex techniques, and injection drug use with discretion and without any judgement or</p><p>hesitation if no other staff member is available to handle such calls at that time</p><p>• Communicate professionally, pleasantly, clearly, and effectively at all times in a compassionate and respectful manner</p><p>• Conduct opening and closing procedures and cultivate and ensure a pleasant, clean, and professional appearance of community areas</p><p>• Organizing incoming and outgoing mail, shipments, and file packing slips</p><p>• Assist staff with general office management, copy, clerical needs, and scheduling</p><p>• Print out the clinic appointment schedule and paperwork for each clinic day</p><p>• Check patients in, providing necessary paperwork, and process completed forms</p><p>• Check eligibility for OHP in MMIS, and update patient information in EMR/HER</p><p>• Search alert database for immunization status as appropriate</p><p>• Schedule follow up appointments and scan in consent and related documents</p><p>• Ability to work well with others, handle stress appropriately, have reliable attendance</p><p>• Other tasks as assigned, including providing support to the Operations Team</p><p>Required Qualifications:</p><p>• Bilingual in Spanish required</p><p>• Minimum of 1 year of medical office (patient-client interaction) experience or 2 years</p><p>of relevant administrative work experience</p><p>• (Preferred) Public health and/or social services experience</p><p>• (Preferred) Record keeping & file management experience</p><p>• (Preferred) Learns quickly, asking questions to get up to speed in a timely manner</p><p>Professional Competencies:</p><p>• Interpersonal Communication & Conflict Management (proactively communicates effectively, listens carefully to others, exhibits acceptable standards of conduct, deals effectively with others in difficult situations, works to reduce tension & conflict)</p><p>• Organizational Awareness (takes time to learn about agency culture, policies, and procedures; recognizes and balances the interest and impact of one’s department</p><p>with those of other departments, programs, and the agency as a whole)</p><p>• Embraces Change (actively identifies problems and opportunities for change,</p><p>implements solutions where appropriate, maintains effectiveness & adjusts well when</p><p>experiencing changes in work tasks, environment, processes, and requirements)</p>
<p>We are looking for an experienced Administrative Coordinator in Corvallis, Oregon. This contract position requires someone with strong attention to detail to manage office support tasks, project coordination, and ensure the accuracy of data and documentation. The ideal candidate will bring strong organizational skills and a proactive approach to handling responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Digitize paper documents by scanning, uploading, and organizing them into electronic filing systems.</p><p>• Maintain accurate and well-organized electronic records, adhering to established naming conventions and filing standards.</p><p>• Provide essential administrative support to ensure smooth daily operations.</p><p>• Coordinate multiple projects simultaneously by tracking information, updating records, and delivering precise status updates.</p><p>• Process numerical data related to inventory and project tracking, ensuring accuracy and completeness.</p><p>• Verify and correct data inconsistencies in administrative records and inventory information.</p><p>• Communicate effectively with team members, providing clear updates on project statuses and documentation.</p><p>• Collaborate with colleagues to meet deadlines and respond to requests promptly.</p><p>• Perform structured and repetitive tasks with efficiency and attention to detail.</p><p>• Utilize Microsoft Office tools, scanners, and other office equipment to complete daily tasks.</p>
