12 results for Program Coordinator in Edina, MN

Administrative Coordinator

Hudson, WI
onsite
Temporary
18 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Hudson, Wisconsin. In this Contract to permanent position, you will play a vital role in supporting administrative operations while delivering exceptional service to clients and team members. Your ability to manage tasks efficiently and maintain effective communication will be key to success in this role. Responsibilities:• Deliver outstanding customer service to both internal and external clients, ensuring their needs are met with attention to detail.• Resolve customer concerns and de-escalate challenging situations by providing thoughtful assistance and solutions.• Perform administrative tasks such as scanning, mailing, faxing, and data entry with accuracy and efficiency.• Process forms and documents within relevant systems to support organizational workflows.• Audit service authorizations for accuracy, collaborating with representatives to address discrepancies effectively.• Communicate clearly and effectively to ensure smooth coordination and workflow management.• Adhere to legal requirements, organizational policies, and established procedures in daily tasks.• Maintain intermediate-level proficiency in computer applications to support administrative functions.• Apply strong problem-solving and decision-making skills to address challenges and improve processes.• Engage in training and ongoing development opportunities to enhance skills and knowledge.
2026-03-03T00:00:00Z

Administrative Coordinator

Saint Paul, MN
onsite
Temporary
20 - 23 USD / Hourly
We are looking for an Administrative Coordinator to join our team on a contract basis in Saint Paul, Minnesota. This position ensures efficient management of administrative functions, coordination of patient services, and effective communication between staff and patients. The Medical Administrative Coordinator helps maintain a positive patient experience by prioritizing excellent customer service and attention to detail. Key Responsibilities:<ul><li>Coordinate and oversee daily administrative operations for the medical office or clinic.</li><li>Schedule patient appointments, manage calendars for healthcare providers, and ensure proper documentation is maintained.</li><li>Facilitate communication between patients, providers, and staff to address needs and resolve issues promptly.</li><li>Manage patient records including data entry, retrieval, and storage in electronic medical record (EMR) systems, ensuring confidentiality and compliance with HIPAA regulations.</li><li>Verify insurance information and handle pre-authorizations or referrals as required.</li><li>Support billing and payment processing, addressing patient inquiries, and assisting with claims submission or resolution.</li><li>Maintain supply inventory, order office and medical supplies, and coordinate with vendors as necessary.</li><li>Assist in onboarding and training new administrative staff members.</li><li>Prepare reports, correspondence, and other documents as required by management.</li><li>Contribute to ongoing improvements in processes and patient access initiatives.</li></ul>
2026-02-27T00:00:00Z

Administrative Coordinator

Edina, MN
onsite
Temporary
23 - 27 USD / Hourly
We are looking for an Administrative Coordinator to join our team on a long-term contract basis in Edina, Minnesota. This role requires a detail-oriented individual who excels at vendor research, data tracking, and maintaining relationships with service providers. The ideal candidate is tech-savvy, proactive, and comfortable using AI tools to enhance efficiency. Responsibilities: • Conduct thorough research to identify suitable vendors for various services, including plumbing, HVAC, landscaping, and electrical needs. • Utilize online tools such as Google Maps and other technologies to evaluate vendor options and compile data into organized trackers. • Develop and maintain strong relationships with vendors by ensuring contracts are updated annually and service quality is monitored. • Collaborate with internal teams to script processes and implement efficient workflows. • Apply creative problem-solving strategies to locate vendors in challenging geographical areas. • Stay updated on advancements in AI technology and leverage tools such as co-pilot to optimize vendor sourcing. • Handle administrative tasks such as scheduling, calendar management, and answering inbound calls. • Ensure all documentation and databases related to vendor contracts are accurate and up-to-date. • Provide consistent support in managing soft service lines to meet organizational needs. • Monitor and report on vendor performance to ensure compliance with service agreements.
2026-03-09T00:00:00Z

Administrative Coordinator

Minneapolis, MN
onsite
Temporary
27 - 30 USD / Hourly
We are looking for a Senior Administrative Assistant to join our team in Minneapolis, Minnesota. This position offers an exciting opportunity to contribute to a dynamic and collaborative environment within the nonprofit industry. As a key partner supporting executive operations, you will manage administrative tasks, coordinate projects, and ensure seamless communication. This is a long-term contract role for a detail-oriented individual ready to make a meaningful impact. Responsibilities:• Provide comprehensive administrative support to executive leadership, ensuring precision, organization, and timely execution of tasks.• Manage the executive calendar, handling scheduling requests and ensuring efficient prioritization of meetings and commitments.• Prepare and distribute meeting agendas, materials, and notifications while taking minutes and ensuring follow-up actions are completed.• Organize travel arrangements for the executive, including accommodations, itineraries, and expense reporting.• Maintain confidentiality in all aspects of work, safeguarding sensitive information and supporting secure office operations.• Assist in researching, developing, and implementing projects, tracking progress, and ensuring deadlines are met.• Collaborate with diverse teams and workgroups, providing coordination and support for equity initiatives and employee resource groups.• Monitor and report on project milestones, ensuring compliance with deadlines and reporting requirements.• Maintain organized filing systems and ensure accessibility while adhering to confidentiality protocols.• Oversee office supply inventory, budget tracking, and correspondence management to support efficient operations.
2026-03-05T00:00:00Z

Project/Program Manager IT

Saint Paul, MN
onsite
Temporary
55 - 65 USD / Hourly
We are looking for an experienced Project/Program Manager to join our team. In this role, you will serve as a Scrum Master, ensuring Agile principles are upheld while fostering collaboration and driving team efficiency. Responsibilities:• Facilitate Scrum ceremonies such as daily stand-ups, sprint planning, sprint reviews, and retrospectives to ensure team effectiveness.• Identify and address obstacles that may hinder the team’s progress, ensuring smooth project execution.• Mentor team members on Agile principles and practices, fostering self-management and cross-functionality.• Collaborate with the Product Owner to maintain a well-organized and prioritized product backlog.• Promote continuous improvement by encouraging regular inspections and adaptations of team processes.• Ensure effective communication among stakeholders to align project goals and expectations.• Monitor team performance and provide constructive feedback to support growth and development.• Utilize strategic planning and resource allocation skills to optimize project outcomes.• Leverage knowledge of software tools such as Visual Basic and Java to support technical aspects of project management.• Drive Agile development processes, including backlog grooming and sprint planning.
2026-02-27T00:00:00Z

Project Manager

Eagan, MN
onsite
Permanent
90000 - 120000 USD / Yearly
We are looking for a skilled and detail-oriented Project Manager to oversee and execute low voltage commercial construction projects in Eagan, Minnesota. This role requires a strong ability to manage budgets, schedules, and teams while maintaining high standards of quality and efficiency. The ideal candidate will excel in financial control, resource coordination, and end-to-end project delivery. Responsibilities: • Manage multiple active low voltage projects ranging from $250K to $8M annually, ensuring timely delivery and budget adherence. • Develop and implement installation schedules while executing responsibility matrices effectively. • Handle submittals, RFIs, change orders, daily reports, as-built documentation, and project closeout packages with precision. • Monitor job economics, including labor productivity, material forecasting, and cost-to-complete tracking. • Lead construction crews, assign work packages, and coordinate specialty subcontractors to optimize resource allocation. • Maintain accountability through clear installation standards, quality checks, and punch list completion. • Ensure seamless procurement processes and plan around lead times to avoid delays. • Deliver end-to-end project management, including testing, certification, programming, and commissioning. • Collaborate with clients, security directors, IT teams, and other stakeholders to ensure smooth integration and project turnover. • Provide comprehensive turnover packages, including training, manuals, warranty documentation, and acceptance testing.
2026-03-10T00:00:00Z

Project Manager

Minneapolis, MN
onsite
Permanent
120000 - 140000 USD / Yearly
This position will be responsible for supervising our client's construction team while overseeing and managing commercial construction projects from preconstruction through closeout. This role ensures projects are completed safely, on time, within budget, and in alignment with client expectations. Key Responsibilities<ul><li>Lead and oversee the Construction team as well as all phases of construction projects from planning through completion.</li><li>Provide leadership, delegation, and mentorship to project coordinators, engineers, and other team members.</li><li>Develop and manage project schedules, budgets, cost projections, and profit forecasts.</li><li>Direct and coordinate field teams, subcontractors, vendors, and support staff.</li><li>Prepare, review, and manage owner contracts and subcontract agreements.</li><li>Negotiate and award subcontracts and vendor agreements.</li><li>Participate in design development, preconstruction planning, and budget preparation.</li><li>Lead project milestone meetings including kickoff, progress, and closeout meetings.</li><li>Conduct jobsite coordination meetings and prepare status reports.</li><li>Manage change orders and ensure accurate documentation and budget adjustments.</li><li>Oversee project closeout including punch list, final cost reconciliation, billing, and fee collection.</li><li>Ensure compliance with building codes, safety regulations, labor laws, and environmental requirements.</li><li>Enforce safety standards and promote a strong safety culture onsite.</li></ul>
2026-03-04T00:00:00Z

Project Manager

Minneapolis, MN
onsite
Temporary
50 - 75 USD / Hourly
We are working with a client who is seeking two experienced Project Managers to join our team in Minneapolis, Minnesota. This is a long-term contract opportunity where you will play a vital role in managing HR-focused projects, ensuring efficient operations, and driving successful outcomes. If you have expertise in HR systems, emerging technologies, and a passion for delivering impactful results, we encourage you to apply. Responsibilities: - Strategically partner with internal clients and stakeholders to support medium to complex projects, with a focus on HR-based functions such as Performance, Compensation, Benefits, Time, Payroll, Talent Acquisition, and/or Workday HCM. - Develop and execute project plans for Talent initiatives, ensuring HR functional requirements are integrated and addressed. - Facilitate cross-functional teams and stakeholder meetings, providing guidance rooted in your HR systems and process experience. - Identify, assess, and communicate project issues and risks, especially those impacting HR operations and compliance. - Provide ongoing project support, oversight, and process adherence for HR-related projects. - Advocate for the effective and efficient use of internal HR systems, including Workday HCM and related platforms. - Mentor and guide team members, sharing HR functional knowledge and best practices. - Perform other duties as assigned, with an emphasis on HR technology and process improvement. - Other tasks and project as assigned Skills & Capabilities - Strong project management discipline, including planning, dependency management, risk management, and delivery tracking. - Ability to translate ambiguous ideas into structured plans, milestones, and decision points. - Excellent written and verbal communication skills, with experience preparing executive‑level materials. - High attention to detail, strong organizational skills, and the ability to manage multiple priorities simultaneously. - Detail oriented judgment in handling confidential, sensitive, or high‑visibility initiatives. - 5+ years of project or program management experience, including work across complex, cross‑functional initiatives. - Demonstrated HR domain experience, such as Talent, HR Operations, HR Technology, HRIS, Payroll, Benefits, Talent Acquisition, Performance, and Talent Development. - Proven ability to operate in matrixed organizations and drive execution without direct authority.
2026-03-11T00:00:00Z

Licensing Coordinator

Monticello, MN
onsite
Contract / Temporary to Hire
20 - 21 USD / Hourly
We are seeking a Licensing Coordinator for a role based in Monticello, Minnesota. This onsite role offers a contract to hire employment opportunity. The objective of this role is to ensure the agent contracting process is as smooth and efficient as possible for our agents from start to finish. As a licensing specialist, you will execute professionalism while providing top notch customer service and work to find and create efficiencies. This is an amazing opportunity to join our team in a much-needed position. Whether you are familiar with the insurance background or not, your enthusiasm, motivation, and interest in becoming part of our well-established and positive work environment, makes you an ideal candidate. We value your hard work and dedication to this position, and you can be confident that the opportunities for growth within the corporation will continue to arise. Primary Responsibilities: <ul><li>Generate and process contracting applications and other required forms for submission on all new and existing agents and agencies within Simplicity.</li><li>Completes routine follow-up on submitted agent contracting paperwork to ensure proper processing.</li><li>Assist with agent updates, contract changes, while proactively looking for ways to streamline the process to make it as smooth as possible for the agent.</li><li>Applies sound insurance knowledge regarding products and services, troubleshooting issues, and working to resolve in the quickest and most efficient way to best meet agent needs.</li><li>Provide professional correspondence via email and phone</li><li>Work efficiently to meet all service level agreements</li><li>Understand carrier workflows and maneuver carrier websites</li><li>Work closely with team members to meet common goals and assist when able</li></ul> Qualifications / Requirements: <ul><li>Minimum of a High school diploma / GED </li><li>Strong computer skills; able to type 50+ words per minute </li><li>Proficiency in Microsoft Office (Word, Excel) </li><li>Experience with G Suite and Salesforce preferred, not required</li><li>Experience in related position preferred, not required</li></ul> Core Competencies:<ul><li>Ability to provide exceptional customer service</li><li>Effective time management skills</li><li>Ability to prioritize and multitask in a fast-paced environment, and utilize multiple programs simultaneously</li><li>Capable of working both independently and in a team environment</li><li>Excellent organizational skills, attention to detail is a must</li><li>Ability to react to change in a productive and positive manner</li></ul> <ul><li>Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</li></ul>
2026-02-25T00:00:00Z

People Operations Coordinator

Inver Grove Heights, MN
onsite
Temporary
29 - 35 USD / Hourly
We are looking for a Spanish Bilingual People Operations Coordinator to join our team in Inver Grove Heights, Minnesota. This is a long-term contract position that requires a proactive individual who thrives in a fast-paced environment and enjoys supporting both administrative and HR-related functions. The ideal candidate will excel at managing employee records, streamlining processes, and ensuring operational accuracy within multiple platforms. Responsibilities:• Conduct weekly audits to review and update employee information across HRIS and benefits systems.• Maintain accurate and organized electronic files for both active and inactive employees, ensuring the latest policies, handbooks, and guides are readily available.• Prepare reports and perform data analysis to support monthly company meetings and leadership requests.• Handle payroll-related tasks such as correcting timesheets, managing pay types, and ensuring payroll accuracy.• Respond to employment verification requests, including calls, letters, and third-party inquiries.• Facilitate onboarding and offboarding processes, ensuring a smooth experience for new hires and departing employees.• Assist with the development and maintenance of People Operations SOPs to support scalability and efficiency.• Act as a point of contact for system-related issues, including password resets and employee assistance with enrollment or navigation.• Manage reporting and analytics through HRIS and timekeeping systems to support organizational needs.
2026-03-09T00:00:00Z

Prior Authorization Coordinator

Minneapolis, MN
onsite
Temporary
20 - 28 USD / Hourly
Overview:The Prior Authorization Coordinator plays a critical role in ensuring timely access to care by coordinating and securing insurance authorizations for medical procedures, treatments, and prescriptions. This role serves as a liaison between healthcare providers, patients, and insurance companies to streamline the authorization process and minimize delays.Key Responsibilities:<ul><li>Review and process prior authorization requests for medical services, procedures, and medications.</li><li>Gather and compile relevant documentation from medical records to support authorization requests.</li><li>Submit authorization requests to insurance companies and follow up on pending approvals.</li><li>Communicate authorization status updates to providers and patients and escalate urgent cases as needed.</li><li>Respond to payer inquiries, request additional information, and manage appeals for denied claims.</li><li>Maintain accurate records of submitted requests, outcomes, and correspondence.</li><li>Collaborate with medical and administrative teams to resolve issues and maintain workflow efficiency.</li></ul>
2026-03-10T00:00:00Z

Administrative Operations & HR Coordinator

Rogers, MN
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a highly organized and detail-oriented Administrative Operations & HR Coordinator to join our client's team. In this role, you will provide essential administrative support to executive leadership, manage operational processes, and oversee human resources functions. You will play a key role in supporting revenue operations, coordinating internal reporting, managing employee benefits administration, and ensuring compliance with employment policies and procedures. This is a high-impact, cross-functional role ideal for someone who thrives in a fast-paced environment and enjoys bringing structure, accuracy, and follow-through to both operational and people-related processes. Responsibilities:<ul><li>Coordinate and manage executive and corporate calendars, ensuring meetings are scheduled and follow-up actions are tracked effectively.</li><li>Act as a point of contact between leadership and cross-functional teams, handling sensitive matters with professionalism and discretion.</li><li>Monitor and manage manufacturer programs, pricing updates, and sales initiatives to support business operations.</li><li>Prepare accurate sales reports and dashboards to aid decision-making processes and maintain organizational transparency.</li><li>Oversee project tracking tools, providing regular status updates and ensuring timelines are met.</li><li>Administer employee benefits, including health insurance and retirement plans, while supporting open enrollment and vendor communication.</li><li>Maintain confidential employee records and ensure compliance with employment policies and procedures.</li><li>Update and communicate changes to the Employee Handbook, ensuring staff are informed of new policies.</li><li>Facilitate onboarding and offboarding processes, including training coordination and benefits documentation.</li><li>Identify inefficiencies in workflows and implement process improvements to enhance operational consistency.</li></ul>
2026-03-04T00:00:00Z