<p><strong>Job Summary</strong></p><p> The Administrative Assistant provides administrative and clerical support to ensure efficient day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while supporting team members and leadership.</p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, organize, and maintain files, records, and documentation</li><li>Draft and edit correspondence, reports, and presentations</li><li>Assist with data entry, tracking, and basic reporting</li><li>Order office supplies and maintain inventory as needed</li><li>Support internal teams with administrative tasks and projects</li><li>Maintain a professional and organized office environment</li><li>Perform other administrative duties as assigned</li></ul>
We are looking for a highly organized and detail-oriented Legal Assistant to join our team on a contract-to-permanent basis in Tampa, Florida. This role involves supporting attorneys in managing complex litigation cases, including federal and state court matters, intellectual property disputes, and trademark filings. The ideal candidate will have experience in trial preparation and discovery processes, as well as handling administrative tasks to ensure smooth operations within the team.<br><br>Responsibilities:<br>• File legal documents electronically with federal and Florida state courts, ensuring accuracy and compliance.<br>• Coordinate attorney calendars by scheduling meetings, hearings, and deadlines, and managing open matters.<br>• Support attorneys by drafting, proofreading, and editing legal documents, contracts, and correspondence.<br>• Organize and maintain client files in both electronic and physical formats to ensure easy access and security.<br>• Review and prepare pre-bills for attorney approval, addressing billing-related questions and drafting client correspondence.<br>• Conduct new business intake processes, including conflict checks and the opening or closing of client matters.<br>• Assist in trial preparation by managing discovery documents, preparing exhibits, and coordinating logistics.<br>• Perform administrative tasks such as expense reporting, tracking client-related requests, and general correspondence.<br>• Ensure confidentiality and professionalism when handling sensitive legal and client information.<br>• Monitor deadlines and prioritize tasks to meet time-sensitive demands in a fast-paced legal environment.
