<p>We are looking for a professional and friendly Receptionist to join. You’ll play a key role in creating a welcoming and organized front office. The ideal candidate will have excellent customer service skills, strong attention to detail, and the ability to manage multiple tasks efficiently.</p><p>Responsibilities:</p><ul><li>Warmly greet, assist and direct visitors.</li><li>Manage all incoming calls and direct them to the correct departments.</li><li>Maintain a neat, organized, and welcoming reception area.</li><li>Handle all incoming and outgoing mails promptly.</li><li>Coordinate appointments and meetings.</li><li>Perform administrative and clerical tasks such as filing, copying, printing etc.</li><li>Manage office supplies inventory.</li></ul><p><br></p>
<p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p>
We are looking for a dedicated Bilingual Office Specialist to join our team in Eugene, Oregon. This role is ideal for someone who is detail-oriented, excels in administrative tasks, and enjoys interacting with diverse individuals. As a Contract to permanent position, this opportunity offers the potential for long-term growth and stability within the organization.<br><br>Responsibilities:<br>• Manage administrative tasks such as data entry, record keeping, and document organization to ensure efficient office operations.<br>• Respond to inbound calls in a detail-oriented and timely manner, addressing inquiries and providing accurate information.<br>• Perform receptionist duties, including greeting visitors and maintaining a welcoming office environment.<br>• Utilize Spanish language skills for translation and communication purposes to support bilingual clients and team members.<br>• Coordinate onboarding processes for new hires, ensuring all required documentation and procedures are completed.<br>• Provide basic technical support to team members, troubleshooting minor issues and escalating when necessary.<br>• Order and maintain office supplies to ensure availability and proper inventory levels.<br>• Assist with scheduling and calendar management to optimize time and resource allocation.<br>• Collaborate with team members to improve administrative processes and enhance overall efficiency.
<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
