We are looking for a detail-oriented Administrative Assistant to join our team in Fort Wayne, Indiana. This is a long-term contract position that requires exceptional organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. The role involves supporting various administrative functions to ensure smooth daily operations.<br><br>Responsibilities:<br>• Coordinate and manage scheduling activities, including maintaining calendars and organizing appointments.<br>• Prepare outgoing memos, correspondence, and other written materials with accuracy.<br>• Identify and address administrative needs to streamline office operations.<br>• Welcome visitors and provide attentive assistance as the first point of contact.<br>• Arrange travel plans, including booking registrations, flights, and accommodations.<br>• Maintain accurate and organized filing systems for easy record retrieval.<br>• Handle data entry tasks, ensuring precision and timeliness.<br>• Uphold confidentiality while managing sensitive information.<br>• Support the drafting and editing of correspondence and official documents.
We are looking for an experienced Assistant Payroll and Benefits Administrator to join our team in Fort Wayne, Indiana. This contract to permanent position offers an exciting opportunity to contribute to a dynamic organization by supporting payroll operations and benefits administration. The ideal candidate will bring a detail-oriented approach, strong organizational skills, and a commitment to delivering excellent service to team members.<br><br>Responsibilities:<br>• Assist in the preparation and processing of weekly payroll, ensuring timecards and deductions are accurately entered.<br>• Set up, review, and maintain direct deposit and paycard information for employees.<br>• Manage garnishments, including setup, verification, terminations, and communication with courts and government officials.<br>• Update payroll and benefits records for team members, supporting onboarding and offboarding processes with precision.<br>• Monitor eligibility for leave programs such as FMLA, initiate necessary paperwork, and calculate short-term disability payments when applicable.<br>• Track leave balances and time-off requests, providing accurate information to team members.<br>• Administer workers’ compensation claims, coordinating with insurance carriers and maintaining documentation while collaborating with HR and safety teams.<br>• Verify applications for the team member loan program and ensure accurate entry into the payroll system.<br>• Maintain organized files and documentation related to payroll, benefits, and accounting in compliance with legal standards.<br>• Prepare and submit government reports, ensuring timely and accurate compliance with employment-related requirements.
We are looking for a detail-oriented Accounting Assistant to join our team in Fort Wayne, Indiana. This contract-to-permanent position involves managing essential accounting tasks, including payroll processing, financial statement preparation, and bank reconciliations. The ideal candidate will possess strong organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly basis, ensuring accuracy and timeliness.<br>• Prepare and distribute accounts payable checks weekly for review and approval.<br>• Record monthly general journal entries for multiple entities and maintain associated tracking logs.<br>• Generate and review monthly financial statements for three entities.<br>• Perform daily and monthly bank reconciliations to ensure accuracy of accounts.<br>• Manage and track employee benefit logs and ensure proper documentation.<br>• Reconcile credit card transactions and manage pre-paid and fixed assets.<br>• Support accounts receivable tasks, including tracking client expenses and vendor revenue.<br>• Prepare 1099 forms and oversee 401(k) contributions and loan payment submissions.<br>• Safeguard confidential information and actively share knowledge of systems with team members.
We are seeking an Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract to permanent position offers an excellent opportunity to contribute to a dynamic environment while supporting technical teams in their decision-making processes. The role requires a proactive individual who can effectively manage administrative tasks, adapt quickly to changing circumstances, and maintain strong attention to detail.<br><br>Responsibilities:<br>• Coordinate and manage administrative tasks to support technical teams and ensure smooth workflow.<br>• Organize training sessions, both in-person and through virtual platforms such as Webex.<br>• Maintain accuracy in project scheduling, tracking, and database management to optimize team operations.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Collaborate with team members to address questions, resolve issues, and improve processes.<br>• Ensure timely completion of tasks and consistent adherence to organizational standards.<br>• Facilitate communication and information sharing within the team to support decision-making.<br>• Adapt to evolving processes and systems, asking questions when necessary to ensure clarity.<br>• Support the integration of workflows and procedures across different teams.<br>• Demonstrate a composed and resilient demeanor while working with strong personalities in a fast-paced environment.
