<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
<p>Are you someone who loves supporting people, keeping things organized, and being at the heart of a team-driven environment? Our client—a long‑standing, family‑owned organization with a close‑knit culture—is looking for a <strong>Bilingual HR Assistant</strong> to join their hardworking and highly collaborative team.</p><p>This is a great opportunity for someone who thrives in a people-first environment and enjoys variety in their day!</p><p><br></p><p><strong>What You’ll Do</strong></p><p>In this role, you’ll be a key partner to both employees and leadership by helping keep HR operations running smoothly. Your responsibilities will include:</p><ul><li>Preparing and sending company-wide emails and communications</li><li>Supporting <strong>onboarding and offboarding</strong> processes</li><li>Coordinating team events, celebrations, and employee engagement activities</li><li>Assisting with benefits paperwork and employee documentation</li><li>Helping maintain organized HR files and systems</li><li>Jumping in wherever needed to support a tightly aligned HR and operations team</li></ul><p><strong>What Makes This Role Special</strong></p><ul><li><strong>Family-Owned & Close-Knit:</strong> You’ll work with a team that truly cares about each other.</li><li><strong>Team-Oriented:</strong> Everyone rolls up their sleeves and supports one another.</li><li><strong>Stable Schedule:</strong> Onsite, Monday–Friday, 40 hours/week—no surprises.</li><li><strong>Real Impact:</strong> Your work will directly improve the employee experience every day.</li></ul><p><br></p>
