We are looking for a skilled and proactive Executive Assistant to provide high-level support to a fast-paced real estate development executive team. As a trusted partner, you will manage day-to-day activities, communications, and special projects to ensure the leadership team can focus on strategic priorities. This is a Contract position based in Scottsdale, Arizona.<br><br>Responsibilities:<br>• Manage complex calendars and schedules, ensuring seamless coordination of meetings, events, and appointments.<br>• Organize travel arrangements, including booking flights, accommodations, and preparing itineraries for domestic trips.<br>• Prepare and review meeting materials, agendas, and follow-up documentation to support executive operations.<br>• Draft, edit, and proofread correspondence, presentations, and reports with a high level of accuracy.<br>• Assist in preparing materials for corporate and investor relations, including assembling presentations and taking meeting minutes.<br>• Monitor project deadlines, track key deliverables, and follow up on outstanding tasks to ensure completion.<br>• Maintain organized records of contracts, budgets, and other project-related documentation.<br>• Oversee expense reporting, ensuring timely and accurate submission in line with company policies.<br>• Coordinate company events, managing logistics, vendor relations, and budgets to deliver successful outcomes.<br>• Facilitate communication between the executive team and internal or external stakeholders, ensuring professionalism and discretion.
<p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to join our team in the Phoenix area. This role will provide essential administrative support to ensure the smooth operation of day-to-day tasks. The ideal candidate is highly organized, has excellent communication skills, and thrives in a fast-paced work environment. This is a <strong>temp-to-hire position</strong>, offering the opportunity for long-term employment with growth potential.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative assistance to leadership, including scheduling meetings, handling correspondence, and managing calendars.</li><li>Prepare and process documents, reports, and presentations using <strong>MS Office Suite</strong> (Word, Excel, PowerPoint, Outlook).</li><li>Maintain accurate records, organize files, and ensure data integrity.</li><li>Coordinate office activities, including liaising with vendors and managing supplies.</li><li>Perform reception duties such as greeting visitors, answering phone calls, and directing inquiries.</li><li>Assist with basic project management tasks, such as tracking deadlines and monitoring progress on assigned initiatives.</li><li>Support other administrative functions as needed to ensure office efficiency.</li></ul><p><br></p>
We are looking for a proactive and detail-oriented Office Assistant to join our team in Scottsdale, Arizona. This Contract-to-Permanent position offers an excellent opportunity to contribute to daily office operations while ensuring smooth communication and organization. The ideal candidate will bring strong organizational skills and a customer-focused approach to their work.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support by answering incoming calls and directing inquiries appropriately.<br>• Organize and scan documents to maintain a digital filing system for quick and efficient access.<br>• Perform general clerical tasks such as data entry, scheduling, and maintaining office supplies.<br>• Assist with day-to-day administrative duties to ensure seamless office operations.<br>• Process and distribute incoming and outgoing correspondence in a timely manner.<br>• Support team members with additional administrative tasks as needed.<br>• Ensure the reception area and common office spaces are tidy and well-maintained.
<p>We are looking for a dedicated Administrative Coordinator to join our Residential Real Estate team on a contract basis in Scottsdale, Arizona. This position involves managing relocation referrals and supporting the operational needs of the department. The ideal candidate is highly organized, tech-savvy, and passionate about delivering excellent service to both clients and agents.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound referral processes, ensuring accurate data entry and tracking throughout the referral lifecycle.</p><p>• Conduct initial counseling calls with incoming buyer referrals and maintain precise and timely communication.</p><p>• Collaborate with the Relocation Director to assign referrals and follow up on their progress.</p><p>• Process outbound referral payments and maintain accurate financial records.</p><p>• Troubleshoot and resolve issues to ensure successful outcomes for referrals.</p><p>• Utilize various systems and tools, including eRelocation and Google Workspace, to manage tasks efficiently.</p><p>• Prepare reports and maintain compliance with referral and financial tracking requirements.</p><p>• Work both independently and as part of a team to meet department goals and deadlines.</p>
