We are looking for a Front Desk Coordinator to join our team in Pocasset, Massachusetts. This contract position offers an opportunity to contribute to a dynamic environment while providing essential administrative and organizational support. The role is ideal for someone who excels in maintaining smooth front desk operations and enjoys interacting with clients and team members.<br><br>Responsibilities:<br>• Greet and assist visitors in a detail-oriented and welcoming manner.<br>• Manage incoming calls, emails, and correspondence efficiently.<br>• Handle filing and document organization to ensure accurate record-keeping.<br>• Coordinate scheduling and appointments to optimize office operations.<br>• Support the team with administrative tasks, including data entry and document preparation.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Collaborate with team members to address client inquiries and provide excellent customer service.<br>• Assist with CPA-related tasks during tax season.<br>• Monitor office supplies and place orders when necessary.
<p>We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Greenland, New Hampshire. This part-time position requires someone with excellent communication skills and the ability to manage a multi-line phone system effectively. You will play a key role in creating a welcoming environment for visitors and maintaining smooth front desk operations.</p><p><br></p><p>PT Tues - Weds - Thurs </p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a friendly and attentive experience.</p><p>• Answer and manage inbound calls using a multi-line phone system efficiently.</p><p>• Operate a switchboard with up to 10 phone lines to ensure seamless communication.</p><p>• Provide accurate information to callers and direct them to the appropriate departments.</p><p>• Maintain a clean and organized reception area.</p><p>• Handle basic administrative tasks such as filing, scheduling, and data entry.</p><p>• Coordinate with staff to ensure timely response to inquiries.</p><p>• Support office operations by managing incoming mail and deliveries.</p>
We are looking for a detail-oriented Receptionist to join our team in Swansea, Massachusetts. In this Contract position, you will play a key role in ensuring smooth front desk operations while delivering excellent customer service to visitors and clients. This role requires strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring their inquiries are addressed effectively.<br>• Schedule appointments and manage calendars using Microsoft Outlook.<br>• Distribute tax returns, provide instructions, and connect clients with tax preparers for further clarification.<br>• Process payments, including credit card transactions and checks, accurately and securely.<br>• Assemble and organize paper tax returns using UltraTax software.<br>• Scan and file documents systematically to maintain accurate records.<br>• Print financial reports as needed and ensure they are prepared for distribution.<br>• Handle shifting priorities and adapt to changes in workload effectively.<br>• Collect and organize client documents in preparation for tax processing.<br>• Provide exceptional customer service, maintaining a friendly and approachable demeanor.
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Boston, MA. This contract position requires a customer-focused individual to serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. The ideal candidate will thrive in a fast-paced environment and possess excellent multitasking capabilities.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, clients, and applicants while ensuring proper security protocols are followed.</p><p>• Manage conference room schedules, including setting up rooms, coordinating catering services, and arranging necessary equipment.</p><p>• Handle incoming and outgoing mail, packages, and freight, as well as arrange messenger services when required.</p><p>• Maintain office supplies inventory and place orders as needed to ensure adequate stock.</p><p>• Respond to insurance-related inquiries and process access requests for building security.</p><p>• Collaborate with the landlord and building management to address facility-related needs.</p><p>• Utilize Microsoft Office Suite and other software to perform data entry and manage communications.</p><p>• Serve as the point of contact for hospitality services, including transportation and reservations for guests.</p><p>• Ensure the reception area remains organized, orderly, and welcoming at all times.</p><p>• Provide assistance with general clerical duties, such as distributing faxes and handling phone calls.</p>
<p>We are looking for an organized and personable individual to join our team as a Concierge in Boston, Massachusetts. This contract position offers an opportunity to provide exceptional guest services while ensuring smooth operational support within a dynamic workplace. Your role will involve a combination of front desk coordination, vendor management, and assisting in daily site operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and attentive experience.</p><p>• Coordinate and communicate with vendors to address service requests and site needs.</p><p>• Provide front desk coverage, answering routine inquiries from staff, clients, and vendors.</p><p>• Prepare and maintain accurate records, including site documentation and operational manuals.</p><p>• Support event setup and operational activities as needed.</p><p>• Assist in tracking and reporting key performance indicators (KPIs) related to site operations.</p><p>• Help organize site meetings and prepare relevant materials for stakeholders.</p><p>• Implement and uphold site procedures and protocols to ensure compliance.</p><p>• Collaborate with other coordinators to manage daily tasks and provide seamless support.</p>
We are looking for a detail-oriented File Clerk to join our team in Boston, Massachusetts. This Contract position involves supporting day-to-day office operations, ensuring smooth workflow, and maintaining an organized environment. The ideal candidate will handle a variety of administrative tasks while demonstrating strong organizational and communication skills.<br><br>Responsibilities:<br>• Ensure documents are scanned accurately and organized within the system.<br>• Assist in setting up conference rooms for meetings and events.<br>• Stock and maintain supplies in conference rooms to support an organized and efficient environment.<br>• Provide front desk coverage during receptionist lunch breaks, greeting visitors and answering calls.<br>• Label, sort, and manage files to maintain proper documentation.<br>• Support mailroom tasks, including sorting and distributing mail.<br>• Operate and handle multi-line phone systems efficiently.<br>• Perform hospitality tasks to ensure guests and staff are accommodated effectively.<br>• Collaborate with the receptionist to complete scanning and filing assignments.
Robert Half's client in Worcester is looking for a bilingual receptionist to join there growing team through a temp to perm opportunity! <br><br>Responsibilities include:<br>- Answering phones<br>- Light data entry <br>- Familiar with MS Office / Outlook<br>- Directing tenant inquiries to the correct department <br>- Personable <br>- Ability to speak and write in Spanish <br><br>Hours: 8a-4:30p M-F<br>Workplace: On-site <br>Length: ~4 months with the hope to go permanent for a mutual fit <br>Pay rate: $19-$20/hour
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks. This position is ideal for someone who excels in organization, communication, and multitasking.<br><br>Responsibilities:<br>• Manage incoming calls, providing attentive and courteous responses to inquiries.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Maintain and organize office files, ensuring records are up-to-date and accessible.<br>• Support receptionist duties, including greeting visitors and directing them appropriately.<br>• Coordinate schedules and assist with calendar management for team members.<br>• Prepare and edit documents, reports, and correspondence as required.<br>• Monitor and order office supplies to maintain inventory levels.<br>• Assist in the planning and execution of office events or meetings.<br>• Collaborate with team members to streamline administrative processes.<br>• Ensure compliance with company policies and procedures in all tasks.
<p>We are looking for an experienced Part-Time Administrative Assistant to join our team in Boston, Massachusetts. As part of a healthcare-focused organization, you will play a key role in supporting daily operations and ensuring smooth communication across departments. This is a long-term contract position offering a dynamic work environment and the opportunity to make a meaningful contribution.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.</p><p>• Respond to inbound calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Provide receptionist duties by welcoming visitors and ensuring they are directed appropriately.</p><p>• Support office operations by ordering supplies and coordinating facility needs.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p><p>• Monitor and prioritize incoming correspondence, including emails and physical mail.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
We are looking for a skilled Administrative Assistant to join our team in Boston, Massachusetts. This is a contract position within the education industry, ideal for an organized and detail-oriented individual. The role involves supporting office operations, managing communications, and ensuring smooth workflows.<br><br>Responsibilities:<br>• Provide general administrative support to ensure efficient office operations.<br>• Handle incoming calls and direct inquiries to the appropriate department.<br>• Maintain and update records through accurate data entry.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate schedules, meetings, and appointments to support team productivity.<br>• Prepare correspondence, reports, and presentations as needed.<br>• Organize and maintain filing systems to ensure easy access to important documents.<br>• Collaborate with team members to ensure timely completion of administrative tasks.<br>• Monitor office supplies and coordinate replenishments when necessary.<br>• Support special projects and assignments as directed by management.
<p>We are looking for a dedicated and personable Part-Time Administrative Assistant to join our team in Providence, Rhode Island. This role involves supporting departmental operations with administrative tasks, coordinating events, and interacting with students in a detail-oriented and approachable manner. This long-term contract position is ideal for someone with experience in administrative roles.</p><p><br></p><p>Responsibilities:</p><p>• Collect and organize forms submitted by students while maintaining friendly and detail-oriented communication.</p><p>• Perform various administrative tasks to support the department's daily operations.</p><p>• Assist with planning and organizing retreat trips, including arranging locations, meals, and coordinating student participation.</p><p>• Handle inbound calls and respond to inquiries promptly and courteously.</p><p>• Manage email communications effectively and ensure timely follow-ups.</p><p>• Maintain accurate records and data entry to keep departmental information up-to-date.</p><p>• Serve as the first point of contact by performing receptionist duties and welcoming visitors.</p><p>• Collaborate with team members to ensure smooth execution of departmental events and activities.</p>
We are looking for a dedicated and detail-oriented Bilingual Spanish Receptionist to join our team in Roxbury, Massachusetts. In this contract position, you will serve as the first point of contact for clients and visitors, providing exceptional customer service while managing key administrative tasks. Ideal candidates will demonstrate strong organizational skills, a friendly demeanor, and fluency in both English and Spanish.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a detail-oriented and welcoming manner.<br>• Handle incoming calls using a multi-line phone system, ensuring prompt and accurate responses.<br>• Manage switchboard operations for up to 10 phone lines, directing calls efficiently.<br>• Provide assistance to callers by addressing inquiries and routing them to the appropriate department.<br>• Maintain the reception area, ensuring it is tidy and organized at all times.<br>• Support administrative tasks such as scheduling appointments and managing correspondence.<br>• Collaborate with team members to ensure smooth daily operations and effective communication.<br>• Uphold confidentiality and maintain a high standard when handling sensitive information.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dorchester, Massachusetts. The ideal candidate will provide essential support to daily operations, ensuring smooth functionality and excellent customer service. Proficiency in Spanish and experience with OneSite are highly desirable for this role.<br><br>Responsibilities:<br>• Greet visitors and manage reception duties with professionalism and efficiency.<br>• Handle customer inquiries and provide exceptional service to meet their needs.<br>• Perform administrative tasks such as scheduling appointments, organizing files, and maintaining records.<br>• Support team operations by preparing documents, reports, and correspondence.<br>• Utilize OneSite software to assist with data management and operational tasks.<br>• Coordinate communication between departments and external contacts.<br>• Maintain a clean and organized workspace to enhance office productivity.<br>• Ensure timely completion of assigned tasks while adhering to company policies.<br>• Assist with general office duties, including ordering supplies and managing inventory.<br>• Provide translation support in Spanish when needed, ensuring effective communication.
<p>We are looking for a Part-Time Administrative Assistant to join our team fully onsite in Newburyport, MA. In this onsite role, you will play a crucial part in maintaining smooth operations within a small office environment. This contract-to-permanent position offers the opportunity to work closely with financial experts while contributing to essential administrative and client service tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support by organizing schedules, managing correspondence, and maintaining office records.</p><p>• Assist with financial documentation and ensure accurate data entry within CRM systems.</p><p>• Perform customer service tasks, including responding to inbound calls and emails.</p><p>• Coordinate appointments and meetings, ensuring all necessary arrangements are completed.</p><p>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint for various administrative tasks.</p><p>• Conduct mail merges and prepare reports as needed.</p><p>• Maintain clear and precise communication with clients and colleagues to support a positive work environment.</p><p>• Collaborate with team members to ensure efficient workflow and timely completion of tasks.</p>
<p><strong>Overview</strong></p><p>We are seeking an administrative specialist to join our team. This position provides technical, clerical, and fiscal support to the Director of Assessing and the Board of Assessors. Responsibilities include preparing tax bills, maintaining property records, processing exemptions and abatements, and assisting residents with inquiries. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process real estate and excise tax bills, abatements, and related records.</li><li>Update property ownership and sales data in the CAMA system; research MLS listings for assessment accuracy.</li><li>Generate and maintain sales reports using SQL; provide public access to reports.</li><li>Download and review deeds and related documents; ensure accurate records and assist residents with requests.</li><li>Review confidential exemption applications, determine eligibility, and enter data into Munis; report to MA DOR via Gateway.</li><li>Process excise tax commitments from RMV, calculate dealer plate bills, and authorize abatements; liaise with RMV and other towns to resolve errors.</li><li>Log building permits, update maps, and verify data with the Building Department.</li><li>Manage Community Preservation Act exemptions, mass mailings, and reporting.</li><li>Maintain the Board of Assessors’ website and certify abutters’ lists for municipal boards.</li><li>Handle monthly cash turnovers and monitor office workflow to meet deadlines.</li><li>Respond to inquiries via phone, email, and in person, explaining laws and procedures.</li></ul>
We are looking for an Administrative Assistant to join an academic department in Roxbury, Massachusetts, on a contract basis. This role is integral to ensuring smooth daily operations, providing administrative support to faculty and staff, and maintaining organizational efficiency. The ideal candidate will be detail-oriented, proactive, and able to thrive in a dynamic educational environment.<br><br>Responsibilities:<br>• Provide administrative support to academic staff, including managing correspondence and scheduling meetings.<br>• Maintain accurate records and files, ensuring easy access to important documents when needed.<br>• Assist with laboratory-related administrative tasks, coordinating with technicians and maintaining inventory.<br>• Handle inquiries from students, staff, and external parties with professionalism and excellent customer service.<br>• Support departmental activities by preparing reports, presentations, and other materials.<br>• Monitor and manage office supplies, placing orders as required to ensure continuous availability.<br>• Collaborate with faculty and staff to streamline administrative processes.<br>• Organize and maintain departmental calendars, ensuring timely communication of key dates and events.<br>• Facilitate communication between departments, ensuring alignment on administrative priorities.<br>• Perform other duties as assigned to support the efficient operation of the academic department.
