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6 results for Administrative Assistant in Birmingham, AL
- Birmingham, AL
- onsite
- Permanent / Full Time
- 70000 - 80000 USD / Yearly
- <p>We are looking for an Executive Assistant to provide high-level support to an excecutive in Birmingham, Alabama. This position blends administrative coordination with hands-on assistance across both work-related and personal matters, requiring someone who is highly organized, resourceful, and dependable. The ideal candidate is comfortable managing shifting priorities, anticipating needs, and keeping day-to-day operations running smoothly in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule, prioritize appointments, and help ensure each day is planned efficiently and executed on time.</p><p>• Arrange business travel, including itineraries, reservations, and related logistics, while adapting quickly to schedule changes.</p><p>• Oversee a mix of executive support tasks tied to both work and personal obligations, maintaining accuracy and discretion throughout.</p><p>• Collect, organize, and prepare financial documents needed for personal tax-related activities and recordkeeping.</p><p>• Review and retrieve banking information, assist with account-related administrative tasks, and help maintain organized financial records.</p><p>• Address time-sensitive requests with sound judgment, taking initiative to resolve issues independently whenever possible.</p><p>• Partner closely with another executive support team member to learn processes, coordinate priorities, and ensure seamless day-to-day coverage.</p><p>• Support expense tracking and property-related or business financial administration using tools such as QuickBooks and Outlook as needed.</p>
- 2026-11-12T00:00:00Z
- Birmingham, AL
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Position Overview</p><p>Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and exercising sound judgment.</p><p>Key Responsibilities</p><ul><li>Manage executive calendars, coordinate meetings, and schedule appointments</li><li>Arrange travel accommodations, prepare itineraries, and process expense reports</li><li>Screen and prioritize incoming communications, including emails and phone calls</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including logistics and follow-up action items</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and administrative initiatives as needed</li><li>Serve as a liaison between executives, employees, clients, and external stakeholders</li><li>Organize and maintain electronic and physical filing systems</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Birmingham, AL
- onsite
- Temporary to Hire
- 23 - 26 USD / Hourly
- <p>We are looking for an Accounting Assistant to support daily financial and administrative operations at an equipment center in Birmingham, Alabama. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable balancing accounting tasks with general office support in a busy, team-oriented setting. The role offers the chance to work closely with supervisors and operations staff while helping keep reporting, documentation, and payment processes organized and accurate.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to the equipment center by managing paperwork, maintaining files, and ensuring documentation is organized and up to date</li><li>Assist with invoice processing by reviewing information, entering data, and preparing documents for approval and payment</li><li>Handle data entry and record maintenance within accounting and operational systems, ensuring accuracy and completeness</li><li>Prepare, update, and distribute reports using Excel and other software to support supervisors and department leadership</li><li>Manage vehicle tag records, departmental paperwork, and other compliance-related documentation</li><li>Serve as a point of contact for routine office inquiries and coordinate information between operations, transportation, and project teams</li><li>Track incoming documents, maintain records, and assist with reporting to support daily business operations</li><li>Help coordinate office activities, schedules, and administrative processes to keep workflows running efficiently</li><li>Support accounts payable and accounts receivable functions through document collection, coding assistance, and recordkeeping</li><li>Perform other general administrative and office support duties as needed in a fast-paced environment</li></ul>
- 2026-11-11T00:00:00Z
- Birmingham, AL
- onsite
- Temporary / Contract
- 25 - 29 USD / Hourly
- We are looking for an Administrative Coordinator to support daily office operations for a contract assignment in Birmingham, Alabama. This position focuses on keeping schedules organized, handling incoming communication, and ensuring administrative processes move forward efficiently. The ideal candidate brings strong coordination skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage calendars, coordinate appointments, and arrange meetings to keep daily activities on schedule.<br>• Respond to inbound calls professionally, route inquiries appropriately, and provide timely administrative support.<br>• Maintain organized records and documentation to support accurate office operations and follow-up activities.<br>• Review, code, and process invoices while helping ensure billing information is complete and properly tracked.<br>• Work with vendors to coordinate services, resolve routine issues, and maintain productive business relationships.<br>• Support administrative tasks related to home health operations, including scheduling and communication coordination.<br>• Monitor priorities across multiple assignments and adjust timelines as needed to meet business needs.
- 2026-11-10T00:00:00Z
- Irondale, AL
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Assistant to support daily people operations for a contract opportunity based in Alabama. This role is well suited for someone who enjoys balancing administrative coordination with employee support, while handling sensitive information with professionalism and discretion. The position will partner closely with HR leadership to keep onboarding, reporting, documentation, and engagement activities running smoothly in a busy office environment.<br><br>Responsibilities:<br>• Manage the full pre-employment and onboarding coordination process, including preparing employment documents, tracking screenings, and helping new employees transition into the organization.<br>• Compile recurring HR reports and provide administrative support to supervisors with timekeeping records and workforce-related data requests.<br>• Organize, update, and maintain personnel documentation, including digital filing, record retention, and scanning of employee materials.<br>• Help plan and coordinate employee appreciation efforts, team gatherings, lunches, and other workplace events that support a positive culture.<br>• Draft internal notices, visual materials, and staff announcements to communicate HR updates and company information clearly.<br>• Assist with invoice review, billing support, and a range of routine administrative tasks tied to human resources operations.<br>• Build working knowledge of internal policies and procedures in order to provide dependable backup support for payroll-related activities when needed.<br>• Work independently on assigned priorities while staying aligned with the HR Manager through regular check-ins and status updates.
- 2026-11-12T00:00:00Z
- Birmingham, AL
- onsite
- Temporary / Contract
- 24 - 29 USD / Hourly
- <p>Position Overview</p><p>We are seeking a highly organized and professional Office Manager to support daily business operations for a growing organization. The ideal candidate will oversee administrative functions, coordinate office activities, support accounting and HR processes, and serve as a key point of contact for employees, customers, and vendors. This contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.</p><p>Responsibilities</p><ul><li>Manage daily office operations and ensure efficient workflow</li><li>Serve as the primary point of contact for visitors, clients, vendors, and employees</li><li>Coordinate office supplies, equipment maintenance, and vendor relationships</li><li>Assist with accounts payable, accounts receivable, invoicing, and expense tracking</li><li>Support payroll processing and maintain employee records</li><li>Schedule meetings, coordinate calendars, and arrange travel as needed</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain filing systems and ensure accurate recordkeeping</li><li>Assist with onboarding activities and general HR administration</li><li>Support leadership with special projects and operational initiatives</li><li>Monitor office policies and procedures to maintain an organized workplace</li></ul><p><br></p>
- 2026-11-02T00:00:00Z