We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment.<br><br>Responsibilities:<br>• Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled.<br>• Prepare agendas, reports, and other documentation for city council meetings and other official events.<br>• Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks.<br>• Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready.<br>• Provide office support by handling administrative tasks and maintaining organized records.<br>• Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules.<br>• Collaborate with the mayor and council members to deliver accurate and timely documentation.<br>• Monitor inventory levels and handle asset tracking to ensure smooth operations.<br>• Conduct annual physical inventory reviews and audits to maintain compliance.<br>• Support the senior management team by assisting with additional tasks as required.
We are looking for a meticulous and proactive Administrative Assistant to join our team in Austin, Texas. This Contract position involves supporting the title clerk department by managing organizational tasks and assisting with customer information and documentation. The ideal candidate is detail-oriented, efficient, and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to the title clerk department, ensuring smooth daily operations.<br>• Organize and maintain filing systems for customer documents and department records.<br>• Retrieve, cross-reference, and print customer information as requested.<br>• Ensure accurate data entry and maintain updated records for the department.<br>• Respond to incoming inquiries and provide excellent customer service.<br>• Assist in managing office tasks, including answering calls and handling receptionist duties.<br>• Collaborate with team members to streamline processes and improve efficiency.<br>• Maintain an organized and tidy workspace to support department needs.
<p>Our client is in need of a detail-oriented Receptionist/Administrative Assistant to join a prestigious members club located in San Antonio, Texas. This position requires a dedicated individual who can provide exceptional service to members and guests while maintaining the club's high standards. The role is part time and involves working only on Saturday and Sunday, adhering to a business dress code and ensuring a welcoming and organized environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet members and guests warmly upon arrival, creating a positive first impression.</p><p>• Respond promptly to inquiries about club facilities, services, events, and membership details.</p><p>• Manage reservations for dining and private events, ensuring accuracy and efficiency.</p><p>• Handle incoming calls, directing them to the appropriate department or individual and taking messages when necessary.</p><p>• Address member and guest concerns in a courteous and effective manner, seeking resolutions.</p><p>• Maintain a clean, organized, and presentable reception area at all times.</p><p>• Assist with clerical tasks such as filing, photocopying, faxing, and collating documents.</p><p>• Coordinate the pick-up and delivery of mail and packages, including express services.</p><p>• Collaborate with other staff to ensure seamless service and a positive member experience.</p><p>• Support office operations by receiving, stocking, and distributing supplies.</p>
This position is an Admin support position for the title clerk’s department (6 title clerks). <br><br>The candidate would help with filing, looking up and cross-referencing customer information, locating and printing out documents as needed. Need to be someone who takes initiative, organized and detail orientated.<br><br>Pay: $20<br>Hours: 8 am – 5 pm<br>Duration: Open Ended (potential contract to hire) <br>Dress: Biz Casual (jeans allowed)
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Austin, Texas. This role is ideal for someone with strong organizational skills who thrives in a fast-paced environment and enjoys supporting day-to-day office operations. You will play a key role in ensuring the smooth functioning of administrative tasks while being adaptable and solution-driven.<br><br>Responsibilities:<br>• Manage and coordinate calendars using Outlook to schedule meetings effectively.<br>• Prepare and submit expense reports, ensuring accuracy and compliance.<br>• Organize and maintain office supplies, including placing orders, stocking items, and overseeing deliveries.<br>• Assist with various administrative tasks as required to support the team.<br>• Provide proactive solutions to address challenges and improve efficiency.<br>• Collaborate with colleagues using Teams to streamline communication.<br>• Ensure timely completion of clerical duties such as filing, data entry, and documentation.<br>• Adapt quickly to changing priorities and assist with ad hoc tasks as needed.
We are looking for a dedicated Legal Secretary to join our team in Austin, Texas. In this long-term contract role, you will play a vital part in supporting legal professionals by managing essential administrative tasks, ensuring smooth daily operations, and maintaining accurate documentation. This position is ideal for someone with strong organizational skills and a keen eye for detail within a legal environment.<br><br>Responsibilities:<br>• Prepare and manage legal documents, including drafting, formatting, and organizing materials for court filings.<br>• Handle e-filing processes to ensure timely submission of documents to relevant courts.<br>• Maintain and update calendars for attorneys, including scheduling appointments, meetings, and deadlines.<br>• Perform dictation tasks and transcribe legal correspondence or reports accurately.<br>• Oversee document control and management systems to ensure efficient retrieval and storage of files.<br>• Coordinate daily operations to support attorneys and legal staff in their work.<br>• Utilize iManage to organize and maintain digital document repositories.<br>• Monitor and track deadlines to ensure compliance with legal requirements.<br>• Liaise with court officials and other parties regarding filings and case updates.<br>• Assist in maintaining an organized and efficient work environment for all legal team members.
We are looking for a skilled Legal Secretary to join our team in Austin, Texas. This role involves providing comprehensive support to attorneys in both Litigation and Transactional practice areas. The ideal candidate will excel in organization, multitasking, and client service while maintaining a high level of attention to detail.<br><br>Responsibilities:<br>• Prepare and format legal documents, including motions, briefs, and filings, with precision.<br>• File legal documents electronically in both state and federal courts, ensuring compliance with court procedures.<br>• Manage attorney calendars, monitor deadlines, and coordinate meetings effectively.<br>• Process billing, time entries, and expense reports accurately under attorney supervision.<br>• Organize case files, maintain document storage systems, and uphold confidentiality standards.<br>• Serve as a detail-oriented liaison between attorneys, clients, and internal staff, ensuring excellent client service.<br>• Monitor and manage case details using tools like Court Alert.<br>• Assist in proofreading and editing legal documents to ensure accuracy and clarity.<br>• Provide administrative support and handle dictation tasks as needed.<br>• Support attorneys in complex business and commercial litigation processes.
