<p>We are looking for a detail-oriented and proactive Front Office Administrative Assistant to join our team in Albany, New York on site! In this Contract-to-Ongoing position, you will play a crucial role in ensuring the smooth operation of our office while supporting the financial management team with administrative tasks. This is an excellent opportunity for someone who thrives in a dynamic, small-office environment and enjoys being a reliable point of contact for both clients and colleagues.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome clients and visitors with professionalism and ensure their needs are addressed promptly.</p><p>• Answer and direct incoming phone calls in a courteous and efficient manner.</p><p>• Oversee daily office operations, including managing mail, organizing supplies, and maintaining a tidy workspace.</p><p>• Accurately update and manage internal databases to ensure information is current and accessible.</p><p>• Prepare and compile reports to meet deadlines, including those related to broker requirements.</p><p>• Utilize proprietary financial software for various administrative tasks (training will be provided).</p><p>• Provide comprehensive administrative support to the financial operations team.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Assist with general office coordination tasks and support team members as needed.</p>
<p>We are looking for a bilingual Administrative Assistant fluent in both English and Spanish to join our team in Guilderland, New York. This Temp-to-Permanent position offers an opportunity to showcase your organizational, administrative, and communication skills in a dynamic office environment. The role requires a proactive approach to managing daily tasks and ensuring smooth operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Perform accurate data entry and maintain organized digital filing systems.</p><p>• Scan and process documents efficiently while assisting with light banking tasks, such as check cashing.</p><p>• Support timekeeping and invoicing processes to ensure timely and precise records.</p><p>• Coordinate with internal teams and external partners to facilitate seamless communication and project execution.</p><p>• Organize meetings, schedules, and appointments to optimize workflow.</p><p>• Utilize Microsoft Office Suite, including Excel, Outlook, and SharePoint, for administrative tasks and reporting.</p><p>• Manage payment processing and handle QuickBooks-related tasks as required.</p><p>• Leverage bilingual skills in English and Spanish to communicate effectively with diverse clients and team members.</p><p>• Conduct receptionist duties, such as greeting visitors and managing phone calls.</p><p>• Ensure adherence to organizational processes and maintain a high level of attention to detail in all tasks.</p>
<p>We are currently seeking a detail-oriented and dependable Accounting Assistant for a temp-to-hire opportunity with one of our clients in the Albany area. This individual will play a key role in supporting the Accounting Department with day-to-day operations and special projects, ensuring the accurate and timely processing of financial activities.</p><p><br></p><p>The ideal candidate will be professional, trustworthy, organized, and comfortable handling confidential financial data. This is a great opportunity to gain valuable experience in a mission-driven organization with the potential for long-term placement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate approvals and postings related to activities and reimbursement processes.</li><li>Prepare checks for accounts payable, verify fund availability, and ensure all required documentation is complete.</li><li>Review and reconcile bank accounts on a regular basis (daily/weekly/monthly), monitor for discrepancies, and maintain banking-related supplies.</li><li>Process and track funding programs, including applications and approvals for designated fund use.</li><li>Process reimbursement requests and generate payment checks.</li><li>Electronically file meeting minutes and distribute them to appropriate personnel.</li><li>Train new team members on financial policies and procedures.</li><li>Administer grant-related programs including application intake, review, communication, processing, and reporting.</li><li>Assist with preparation and documentation for internal and external audits.</li><li>Provide backup support for accounting functions, including processing check requests and other related tasks.</li><li>Accurately scan, file, and organize financial and administrative records in a timely manner.</li><li>Perform general administrative duties such as filing, photocopying, and assembling documents.</li></ul>
<p>We are seeking a reliable and detail-driven Accounting Assistant for a temp-to-hire opportunity with one of our clients located in the Albany area. This position plays a key role in supporting both Accounts Payable and Accounts Receivable functions.</p><p><br></p><p>This is an excellent opportunity for someone with strong accounting experience and organizational skills who enjoys contributing to a mission-based organization. The ideal candidate will be trustworthy, professional, and able to handle sensitive financial data with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Receive, review, and prepare invoices and vouchers for approval</li><li>Process payments, prepare checks, and obtain signatures</li><li>Enter vendor and payment data into accounting software</li><li>Manage transactions and stop-payments as needed</li><li>Execute internal and external fund transfers for approval</li><li>Scan and electronically file AP documentation</li></ul><p><strong>Accounts Receivable</strong></p><ul><li>Post incoming payments</li><li>Allocate transfers appropriately</li><li>Prepare and post deposits and reconcile bank deposits</li></ul><p><strong>Banking & Reconciliations</strong></p><ul><li>Maintain and reconcile multiple bank accounts on a daily, weekly, and monthly basis</li><li>Post financial entries</li></ul><p><strong>Reporting & Documentation</strong></p><ul><li>Prepare monthly reports, Fixed Asset Reports, and month-end activity reports for CPA</li><li>Manage W-9 forms and Certificates of Insurance for all vendors</li><li>Process purchase orders and assist with equipment procurement as directed</li><li>Prepare credit applications on behalf of the organization</li></ul><p><strong>Administrative & Support</strong></p><ul><li>Support Recording Secretary with agreement renewals, contract execution, and filing</li><li>Provide backup coverage for the Accounting Assistant role</li><li>Perform general clerical tasks including filing, scanning, photocopying, and document collation</li></ul>
We are looking for a meticulous Senior Legal Assistant to provide crucial support to a team of attorneys in Albany, New York. This role involves performing advanced administrative and clerical tasks, preparing complex legal documents, managing client interactions, and ensuring deadlines are met with precision. The ideal candidate will be skilled in legal software, adept at multitasking, and experienced in mentoring less experienced team members.<br><br>Responsibilities:<br>• Draft and format legal documents, correspondence, memos, and various forms with accuracy and attention to detail.<br>• Proofread materials to ensure proper grammar, punctuation, spelling, and formatting.<br>• Organize tasks to meet deadlines and prioritize assignments established by attorneys.<br>• Open and maintain client files, including records management for both clients and the firm.<br>• Communicate professionally with clients on behalf of attorneys and facilitate client interactions.<br>• Manage State and Federal electronic filing processes and ensure compliance with rules of practice.<br>• Prepare detailed Table of Contents, Table of Authorities, and transcripts as required.<br>• Maintain attorney calendars and coordinate scheduling efficiently.<br>• Perform billable tasks as needed to support the practice team.<br>• Guide and mentor less experienced Legal Assistants, contributing to their growth.
<p><strong>General Office & Accounting Assistant</strong></p><p> <strong>Location:</strong> Albany, NY</p><p> <strong>Schedule:</strong> Monday – Friday, 8:00 AM – 4:30 PM</p><p> <strong>Pay:</strong> $20 – $23/hour (Temp-to-Hire)</p><p><br></p><p>We are seeking a detail-oriented and adaptable General Office & Accounting Assistant to join our client’s team in Albany, NY. This is a temp-to-hire opportunity with room for training and growth, where the role will be shaped based on the successful candidate’s strengths and experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform basic accounting tasks such as data entry, reconciliations, and processing time & materials (T& M) sheets</li><li>Assist with general office duties, including answering phones, filing, and handling correspondence</li><li>Enter data into Viewpoint or similar accounting software (training provided)</li><li>Complete special projects as assigned</li><li>Provide administrative support to help streamline workload for management</li></ul>
<p>We are looking for a dedicated Human Resources (HR) Assistant to join our team in downtown Albany, New York on a temporary basis. This Contract-role is ideal for someone who excels at administrative tasks and enjoys supporting HR operations in a dynamic hospitality environment. You will be responsible for maintaining accurate records, assisting with onboarding, and providing general HR support without direct involvement in interviewing or conflict resolution.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain and update employee files and records to ensure compliance and organization.</p><p>• Post job advertisements and review incoming resumes to support recruitment efforts.</p><p>• Submit health insurance information and scan documents for the broker as required.</p><p>• Assist with onboarding processes, including preparing new employee packets and coordinating paperwork.</p><p>• Organize and manage HR documentation and filing systems for efficient access and storage.</p><p>• Interact with employees to collect necessary documents and provide general HR-related assistance.</p><p>• Perform document scanning and ensure proper handling of confidential information.</p><p>• Support benefits coordination tasks, including health insurance submissions and updates.</p>
