29 results for Office Assistant in Chicago, IL

Office Manager

Elk Grove Village, IL
onsite
Permanent
65000 - 90000 USD / Yearly
On Behalf of our client we are looking for an experienced Office Manager to oversee administrative, and payroll functions in their office located in Elk Grove Village, Illinois. This role requires a detail oriented individual who can manage office operations, construction background, and maintain organizational efficiency. The ideal candidate possesses strong multitasking abilities and demonstrates expertise in payroll administration, and office management. Compensation: $65,000-$90,000Monday-Thursday Onsite 7:00am-3:00pmFriday Onsite 7:00am-12:00pm (get paid full day)Benefits: Medical, Dental, Vision, 401k, PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Manage daily office operations, including reviewing and distributing mail• Ensure compliance with business licensing requirements • Prepare and organize subcontractor agreements • Assemble AIA billing forms when required G702 and G703• Set up job files and accounting summaries for new projects, collaborating with project managers to prepare billings.• Process monthly billing, assemble required forms for invoicing, and prepare waivers for payments.• Record deposits, manage vendor payments, and ensure accounts payable are up to date.• Balance company financial accounts and handle payments for expenses such as utilities, rent, and insurance.• Record field personnel labor hours weekly, prepare payroll, and ensure payroll taxes and union dues are accurately processed.
2026-02-24T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Temporary
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is fully remote and part time. In this role, you will play a pivotal part in maintaining financial accuracy, overseeing documentation, and supporting operational activities. If you thrive in a dynamic environment and have experience in administrative functions and financial tracking, this opportunity is ideal for you. Responsibilities:• Manage company bookkeeping processes and ensure the accuracy of financial records.• Oversee client billing cycles, track payments, and follow up on outstanding invoices.• Draft contracts and maintain agreements with vendors and external contractors.• Organize and manage documentation for onboarding new contractors.• Coordinate with contractors to ensure timely invoicing and payment processing.• Monitor outbound client billing for precision and efficiency.• Update company financial projections weekly to track cash flow.• Provide operational support to executives and assist with daily administrative tasks.• Track and recover estate-related reimbursements and outstanding payments.• Maintain communication with attorneys, vendors, and stakeholders to ensure compliance with estate recovery processes. The salary range for this position is $20 to $24. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-03-03T00:00:00Z

Administrative Assistant

Oak Park, IL
onsite
Permanent
54000 - 62400 USD / Yearly
On behalf of our client we are looking for a dedicated Administrative Assistant to join their team in Oak Park, Illinois. This hybrid position, requiring strong organizational skills, excellent customer service abilities, and a detail-oriented mindset. As a vital member of the Doctors office, you will play a key role in ensuring smooth operations and providing support to patients and staff. Compensation: $54,000-$62,0001 day onsite 4 days WFH (initially will need to be onsite 4 days a week for training, then can be primarily wfh)Monday/Wednesday 10:00am-6:00pm/6:30pmTuesday, Thursday, Friday 9:00am-5:00pmReport to Office ManagerMedical, Dental (No vision, no 401k)11 federal holidays14 vacation days including sick time Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate and schedule appointments.• Verify insurance benefits and obtain pre-authorizations.• Respond promptly to inbound calls, addressing patient inquiries with professionalism.• Perform data entry tasks to maintain accurate and organized records.• Assist with patient and physician scheduling to ensure seamless operations.• Handle receptionist duties, including greeting clients and managing front desk activities.• Monitor and update insurance information, ensuring compliance with requirements.
2026-03-04T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones. Responsibilities:• Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management.• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.• Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports.• Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability.• Collaborate on event planning and invitations, ensuring timely execution and attention to detail.• Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively.• Support routine billing and administrative processes, including conflict-check procedures under guidance.• Maintain and update process documentation, providing basic reporting as required.• Coordinate with team members across multiple locations to ensure smooth operations and alignment.• Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary
20 - 25 USD / Hourly
Robert Half is hiring on behalf of our client for a professional and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. This role is ideal for someone who is organized, proactive, and comfortable handling a variety of administrative responsibilities. Key Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments • Answer and direct incoming calls and emails • Prepare, format, and edit documents, reports, and correspondence • Maintain organized filing systems (electronic and physical) • Assist with data entry and reporting tasks • Coordinate office supplies and vendor communications • Support leadership and team members with administrative needs • Maintain confidentiality of sensitive information The salary range for this position is $20/hr. to $25/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary
19 - 19 USD / Hourly
Robert Half is hiring on behalf of the Chicago Board of Elections for a one-night overnight assignment supporting Election Night operations. We are in need of 30+ individuals!📍 Location: 1819 West Pershing Road, Chicago IL 📅 Date: Tuesday, March 17th, 2026 ⏰ Shift: 8:00 PM START – 8:00 AM END (12-hour overnight shift)- just for one night💵 Compensation: The salary range for this position is $19/hr. to $19/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.🎯 Completion Bonus: Candidates who arrive on time and work the full 12-hour shift will receive a $100 completion bonus (pre-tax) in addition to their regular pay.⚠️ IMPORTANT – Background Check Required A background check must be completed and passed before Election Night. This is a strict requirement and cannot be waived.With only two weeks until Election Night, interested candidates must respond immediately so we can begin the background screening process and ensure clearance in time.This is a hands-on role supporting the unloading and processing of election equipment as materials are returned to the facility on Election Night.Responsibilities include: • Unloading election equipment and materials from trucks • Moving and organizing voting machines and supply bins • Sorting and staging materials in designated areas • Assisting with inventory tracking and verification • Following strict chain-of-custody and handling procedures • Supporting warehouse-style logistics operations • Working as part of a coordinated team to ensure smooth intake operations This is a unique opportunity to support a critical civic operation — but timing is tight. Please respond right away if interested.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-03-03T00:00:00Z

Office Clerk

Chicago, IL
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Office Clerk to join our team in Chicago, Illinois. In this role, you will support daily office operations by managing administrative tasks and ensuring the workspace remains organized and efficient. This is a long-term contract position, ideal for someone who thrives in a structured environment and enjoys contributing to a collaborative team. Responsibilities: • Organize and distribute incoming mail to the appropriate recipients. • Perform document scanning and copying tasks to maintain accurate records. • Sort and manage bills and other financial documents effectively. • File paperwork and documents systematically in office cabinets. • Ensure the office remains tidy by running the dishwasher and maintaining cleanliness. • Provide general administrative support to attorneys and staff as needed. • Answer multi-line phone systems and direct calls appropriately. The pay range for this position is 17 to 19.50. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-04T00:00:00Z

Executive Assistant

Brookfield, IL
onsite
Temporary
35 - 37 USD / Hourly
We are looking for a dedicated and highly organized Executive Assistant to join a prominent nonprofit organization in Brookfield, Illinois. In this contract role, you will provide essential support to a Senior Vice President responsible for operations and guest-facing functions. This position offers an excellent opportunity to showcase your professionalism, communication abilities, and organizational expertise in a dynamic environment. Responsibilities:• Manage complex scheduling and calendars, ensuring seamless coordination of meetings and appointments.• Prepare agendas, materials, and follow-up actions for internal and external meetings.• Handle sensitive and confidential information with discretion and professionalism.• Draft, proofread, and edit correspondence, memos, and other communications.• Coordinate and track project deadlines, ensuring timely delivery of tasks and objectives.• Process expense reports, invoices, and purchase orders with accuracy.• Provide administrative and operational support to maintain efficient day-to-day workflows.• Collaborate with team members to ensure smooth execution of guest-facing functions.• Utilize Microsoft Outlook and Teams to streamline communication and scheduling. The salary range for this position is $35 to $37. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-03-03T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Permanent
65000 - 68000 USD / Yearly
We are looking for an organized and proactive Executive Assistant to support C Suite executives such as the CEO, CFO, COO for a non profit in Chicago, Illinois near Wrigleyville. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. As an integral part of the team, you will ensure smooth operations by coordinating schedules, meetings, and travel arrangements. Compensation: $65k-$68k9am-5:00pm – OnsiteBenefits: Medical, Dental, Vision, 403b, PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Manage and maintain executive calendars, ensuring all appointments and commitments are accurately scheduled.• Coordinate and arrange complex travel plans, including bookings and itineraries.• Prepare for executive meetings by organizing agendas, documents, and logistics.• Attend meetings and take detailed minutes, ensuring accurate documentation of discussions and decisions.• Handle expense reports and reimbursements, maintaining precise financial records.• Act as the primary point of contact for internal and external communications on behalf of executives.• Schedule and organize board meetings, including room setup and technology requirements.• Assist in the preparation of presentations, reports, and other executive-level materials.• Anticipate the needs of executives and provide proactive support to ensure seamless operations.• Maintain confidentiality and handle sensitive information with discretion.
2026-02-04T00:00:00Z

Executive Assistant

Geneva, IL
onsite
Permanent
85000 - 100000 USD / Yearly
On Behalf of our client are looking for an experienced Executive Assistant to provide high-level support to the Vice President of Operations and the owner of their company. This role involves managing schedules, coordinating meetings, and handling confidential administrative tasks with precision and professionalism. Based in Geneva, Illinois, this position offers the opportunity to contribute directly to the efficiency and success of a dynamic manufacturing organization. Compensation: $85k-$100k7:00am-3:30pm– OnsiteBenefits: Medical, Dental, Vision, 401k, PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate and maintain the executive calendar, ensuring appointments and meetings are scheduled efficiently.• Prepare detailed meeting minutes and distribute them to relevant stakeholders.• Assist with onboarding, and helping out with HR items.• Manage business correspondence, drafting and proofreading documents for accuracy and professionalism.• Handle confidential documents and communications with the utmost discretion.• Assist in organizing executive meetings, ensuring agendas are prepared and materials are ready.• Support administrative tasks such as filing, data entry, and maintaining records.• Act as a liaison between executives and internal or external contacts.• Proactively identify opportunities to improve organizational workflows and processes.• Provide timely responses to inquiries and requests from the executive team.
2026-02-06T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary
27 - 35 USD / Hourly
Robert Half is hiring on behalf of our client for a highly organized and proactive Executive Assistant to support senior leadership in a fast-paced professional environment. This role requires strong calendar management, discretion, and the ability to anticipate executive needs while maintaining a high level of professionalism. Key Responsibilities:• Manage complex executive calendars across multiple stakeholders • Coordinate domestic and international travel arrangements • Prepare and submit expense reports • Schedule and organize meetings, conferences, and executive events • Prepare reports, presentations, and correspondence • Serve as liaison between executives and internal/external stakeholders • Maintain confidentiality of sensitive business and personnel information • Prioritize competing demands and manage shifting deadlines The salary range for this position is $27/hr. to $35/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Executive Assistant

Evanston, IL
onsite
Contract / Temporary to Hire
38 - 45 USD / Hourly
We are looking for a dedicated Executive Assistant to provide high-level support to executives and board members. In this Contract to permanent position, you will play a vital role in managing schedules, organizing travel arrangements, and coordinating important events. This role requires someone who is detail-oriented, self-motivated, and capable of working independently with minimal supervision. Responsibilities: • Manage and maintain executive calendars, ensuring all meetings, appointments, and deadlines are accurately scheduled. • Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation for executives and board members. • Facilitate logistics for executive meetings, including preparing agendas, distributing materials, and ensuring all required resources are available. • Handle event coordination for board meetings and other organizational gatherings, ensuring seamless execution. • Prepare detailed rooming lists and itineraries for multi-day events, ensuring all arrangements are tailored to participants' needs. • Act as a point of contact for board members, addressing inquiries and resolving scheduling or travel-related issues. • Ensure all communications are clear, timely, and aligned with organizational standards. • Assist with administrative tasks to support executive operations, including document preparation and expense reporting. • Work independently while following established guidelines to ensure tasks are completed efficiently. • Collaborate with team members to ensure the successful completion of projects and initiatives.
2026-02-25T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Permanent
75000 - 77000 USD / Yearly
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. This position will support multiple executives. This position requires 3 days in the office and 2 days remote. Salary target $75k-$80k, plus healthcare benefits, dental, vision, short and long term, life insurance, commuter, 401k with match, and PTO.Recruiter: Connie StathopoulosResponsibilities:Executive Support<ul><li>Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals</li><li>Manage Executive Outlook details (Contacts, Calendar, Email responses)</li><li>Take initiative to anticipate the needs of your executives daily</li><li>Prepare and manage Time & Expense reports on behalf of executives</li><li>Arrange travel for executives, including flights, hotels, and transportation</li></ul>Office Support & Communication<ul><li>Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized.</li><li>Reporting and Correspondence</li></ul>Event Execution<ul><li>Schedule conference rooms and coordinate audio visual and/or catering needs</li><li>Room arrangement for offsite meeting/events, as needed</li><li>Manage Salesforce updates and reporting for executives</li></ul>Other Regional Items<ul><li>Coordinate with other offices, as necessary, to provide additional support to the region</li><li>Participate in ongoing training regarding technology upgrades and new systems applicable to the position.</li></ul>
2026-03-04T00:00:00Z

Legal Assistant

Northbrook, IL
onsite
Permanent
65000 - 75000 USD / Yearly
Legal Assistant – Commercial LitigationA well-established law firm in Northbrook is seeking a Legal Assistant to support three attorneys specializing in commercial litigation. This is an independent, hands-on role as the only support staff in the office. Key Responsibilities:<ul><li>Support attorneys with a variety of commercial litigation matters</li><li>E-file documents in state and federal courts</li><li>Draft contracts, pleadings, motions, affidavits, briefs, memoranda, and other legal documents</li><li>Conduct legal research using LexisNexis and Westlaw Next</li><li>Manage calendar, docketing, and trial preparation</li><li>Organize and manage files (electronic and paper)</li><li>Handle document scanning, labeling, dictation, and dictaphone</li><li>Coordinate and distribute communications such as faxes and emails</li><li>Support collection processes and settlements; assist with probate and appraisals</li><li>Maintain complaint handling and court filings</li><li>Prepare presentations and track matters using Microsoft Excel</li></ul>
2026-03-04T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent
65000 - 85000 USD / Yearly
Robert Half is partnering with a well‑established mid-sized Chicago law firm seeking a Corporate and Real Estate Legal Assistant to support a team of transactional attorneys. This role is ideal for a detail‑driven legal professional who thrives in a collaborative environment and enjoys working on sophisticated corporate and property transactions. Key Responsibilities<ul><li>Provide day‑to‑day administrative and executive support to attorneys within the corporate and real estate transactional practices.</li><li>Draft, revise, and format a wide range of legal documents, including contracts, lease agreements, purchase/sale documents, affidavits, opinion letters, deeds, promissory notes, waivers, auditor correspondence, and closing materials.</li><li>Assist with all aspects of corporate and real estate closings: opening matters, organizing checklists, preparing closing binders, and managing physical/electronic closing files.</li><li>Maintain well‑organized filing systems (digital and physical) using legal document management software.</li><li>Prepare engagement letters, basic correspondence, and conflict check documentation.</li><li>Monitor incoming correspondence and emails, handling scheduling, billing, and client‑related administrative needs.</li><li>Support attorney billing functions by sending invoices, tracking outstanding balances, assisting with reimbursement requests, and coordinating monthly billing tasks.</li><li>Manage attorney calendars, schedule meetings and conference/video calls, and maintain up‑to‑date client contact lists.</li><li>Track CLE credits as needed.</li><li>Provide occasional backup support for office administrative tasks, including reception coverage.</li><li>Handle confidential information with professionalism and discretion.</li></ul>
2026-02-05T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a skilled Legal Assistant to join our team on a contract basis in Chicago, Illinois. This role requires someone who is detail oriented, with strong typing skills and familiarity with litigation procedures, including state and federal e-filing. The ideal candidate will work closely with an experienced attorney who prefers handwritten documentation, ensuring all materials are accurately typed and organized. Responsibilities: • Accurately type and format handwritten legal documents provided by the attorney. • Manage state and federal e-filing processes efficiently and ensure timely submissions. • Assist in preparing various litigation documents, such as motions and court filings. • Coordinate and maintain the attorney's calendar, including scheduling and tracking deadlines. • Provide support in general commercial litigation tasks as required. • Ensure proper organization and filing of legal documents for easy access. • Communicate effectively with internal and external parties to facilitate case management. • Stay updated on relevant legal procedures and filing requirements. • Support the attorney in managing administrative tasks related to ongoing cases.
2026-03-04T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent
70000 - 95000 USD / Yearly
Robert Half is looking for a dedicated and detail-oriented Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will provide essential administrative and legal support to a team of attorneys specializing in commercial litigation. This position requires a proactive individual who can effectively manage multiple tasks, maintain confidentiality, and contribute to the success of the firm's legal operations. Responsibilities:• Provide administrative and executive support to a team of attorneys, ensuring seamless workflow in a fast-paced litigation environment.• Prepare and file legal documents such as complaints, discovery, motions, subpoenas, and affidavits, ensuring accuracy and compliance with court requirements.• Handle electronic filing for Federal and Circuit Courts, including coordination with local county clerks.• Arrange for process servers and court reporters as needed to support litigation processes.• Transcribe dictations and draft legal briefs, correspondence, and other documents with precision.• Organize and maintain legal files, ensuring all case materials are easily accessible and up-to-date.• Assist in onboarding new matters by preparing client engagement letters and related documentation.• Manage attorneys’ schedules, court deadlines, and appointments using Microsoft Outlook.• Provide additional administrative support, including reception coverage, as necessary to ensure smooth office operations.
2026-02-06T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent
80000 - 100000 USD / Yearly
We are partnering with a full‑service business law firm with 120+ employees to hire a Litigation Legal Assistant. This is a full‑time, direct‑hire opportunity offering a comprehensive benefits package (medical, dental, vision, 401k, etc.). Key Responsibilities:• Handle state and federal e‑filings, including Odyssey and PACER• Support corporate and commercial litigation matters• Draft and revise engagement letters and standard legal documents• Maintain strict confidentiality and discretion• Manage attorney calendars, deadlines, and litigation files• Assist with document management and organization throughout the case lifecycle• Collaborate effectively with attorneys and staff as a strong team player• Adapt to shifting priorities and proactively support a fast‑paced practice
2026-02-12T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent
40000 - 50000 USD / Yearly
We are partnering with a highly reputable plaintiffs‑side law firm in Chicago that is looking to add a Legal Assistant to its growing litigation team. This is an excellent opportunity for someone looking to launch their legal career and gain hands-on experience in a fast-paced, supportive environment. Job Responsibilities<ul><li>Assemble and electronically file documents in state, county, and federal e‑filing systems for three attorneys</li><li>Prepare legal documents and correspondence for attorney/paralegal review</li><li>Maintain organized client files and update case-related information</li><li>Schedule meetings, calls, depositions, and court hearings; manage shared office calendar</li><li>Perform additional administrative tasks to support the litigation team as needed</li></ul>
2026-02-26T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-02-06T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-02-06T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-02-06T00:00:00Z

Accounting Assistant

Vernon Hills, IL
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Vernon Hills, Illinois. In this role, you will play a crucial part in ensuring smooth financial operations, including handling accounts payable and receivable, processing invoices, and managing intercompany transactions. This position offers an excellent opportunity to contribute to a dynamic environment while utilizing your accounting expertise. Responsibilities: • Process accounts payable and accounts receivable transactions accurately and efficiently. • Prepare daily sales invoices and ensure timely application of customer payments. • Handle intercompany billing and related financial documentation. • Perform clerical tasks to support accounting operations. • Utilize intermediate Microsoft Excel skills to work with pre-configured modules. • Assist with coding invoices and ensuring proper reconciliation of accounts. • Collaborate with team members to maintain accurate financial records. • Conduct bank reconciliations to ensure accuracy in financial reporting. • Support the team in resolving discrepancies and addressing inquiries related to billing.
2026-02-23T00:00:00Z

Personal Assistant

Manhattan, IL
onsite
Permanent
95000 - 100000 USD / Yearly
Our client is looking for an experienced and discreet Personal Assistant to provide high-level support to a private individual. This role primarily involves managing personal, lifestyle, and day-to-day tasks, with occasional business-related responsibilities. The ideal candidate will be proactive, trustworthy, and capable of working independently to ensure smooth management of personal affairs. This position offers a salary of $95,000-$100,000 annually + bonus + a comprehensive benefits package including medical coverage through BCBSIL PPO, with dental and vision plans that are 80 percent company paid for the employee and eligible dependents, if needed. Additional benefits include unlimited PTO, and a 401(k) plan with no employer match. Responsibilities:• Organize and oversee personal schedules, appointments, and travel arrangements.• Coordinate household staff, vendors, and upkeep of private residences.• Act as a gatekeeper for personal communications and requests, ensuring smooth access and prioritization.• Handle sensitive information related to legal, financial, and medical matters with utmost confidentiality.• Manage personal projects and commitments, ensuring timely completion.• Proactively anticipate needs, address challenges, and streamline daily operations.• Maintain detailed records and organization across personal and digital systems.• Support travel planning, including itineraries and logistics for domestic and international trips.• Uphold privacy and protect boundaries while fostering efficiency in daily operations.• Assist with select business-related scheduling or travel when necessary.
2026-02-16T00:00:00Z

Claims Administrative Assistant

Chicago, IL
onsite
Permanent
75000 - 78000 USD / Yearly
Our client is seeking a proactive and detail‑oriented Claims Administrative Assistant to provide administrative support to the Claims Department. This role supports Claims professionals, the department leader, and the team as a whole, ensuring efficient operations and timely communication. The ideal candidate is organized, resourceful, and able to work independently with minimal supervision. This position offers a salary of $75,000-$78,000, full benefits including health, dental, vision insurance, HSA, FSA, commuter benefits, life insurance, disability coverage, EAP and paid time off. Key Responsibilities<ul><li>Prepare and organize correspondence, billing reports, narrative and statistical reports, and legal case summaries.</li><li>Distribute memos, reports, communications, and case summaries to appropriate stakeholders.</li><li>Upload, maintain, and update case files in the Passport Claims electronic system.</li><li>Coordinate and schedule internal and external meetings, appointments, and conference calls.</li><li>Arrange travel, including transportation and lodging, when required.</li><li>Prepare, submit, and reconcile expense reports.</li><li>Assist with department-wide projects and initiatives.</li><li>Handle general inquiries from external parties; route calls and messages to appropriate Claims personnel.</li><li>Perform additional duties and special projects as assigned.</li></ul>
2026-02-25T00:00:00Z