99 Results for Medical Secretary Jobs

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Medical Administrator

Scranton, PA
onsite
Temporary to Hire
18 - 19 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Medical Administrative Assistant to support daily operations in a busy healthcare setting. This role is ideal for someone with strong administrative skills, excellent communication abilities, and a commitment to providing outstanding service to patients and medical staff. Key Responsibilities:<ul><li>Greet patients and visitors in a professional and friendly manner</li><li>Answer and route incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Maintain and update patient records with accuracy and confidentiality</li><li>Verify insurance information and assist with intake paperwork</li><li>Coordinate referrals, authorizations, and medical documentation</li><li>Manage correspondence, filing, scanning, and other general administrative tasks</li><li>Support physicians, nurses, and office staff with day-to-day operational needs</li><li>Ensure compliance with healthcare privacy standards and office procedures</li></ul>
2026-10-16T00:00:00Z

Medical Administrator

Asheville, NC
remote
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Medical Administrator to support patient access and coverage approval activities in Asheville, North Carolina. This contract position with permanent potential plays an important role in coordinating prior authorization workflows, confirming insurance-related information, and helping patients move through the care process efficiently. The ideal candidate is organized, comfortable working in electronic medical records, and able to communicate clearly with clinical teams, payers, and patients. Responsibilities: • Manage prior authorization requests from initiation through final determination, ensuring timely follow-up with insurance carriers and care teams. • Review clinical and insurance information for accuracy before submitting approval documentation for scheduled services and treatments. • Verify patient coverage details and confirm benefit information to support authorization and scheduling activities. • Maintain complete and accurate records within the electronic medical record system, including status updates, documentation, and communication notes. • Coordinate with providers, office staff, and payers to resolve missing information, denials, or delays that may affect patient care. • Support appointment coordination by aligning scheduling needs with authorization status and coverage requirements. • Communicate authorization outcomes and next steps clearly to internal stakeholders and patients when appropriate.
2026-10-15T00:00:00Z

Medical Administrator

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Medical Administrator to support daily clinical and administrative operations in Oakland, California. This Long-term Contract position is ideal for someone who is comfortable working in a back-office setting while also assisting with patient-facing tasks such as intake and check-in. The role offers a permanent schedule with flexibility in start times, rotating holiday coverage, and one weekend shift each month. Responsibilities:• Prepare patients for visits by escorting them to exam rooms, gathering basic information, and ensuring they are ready for clinical staff.• Welcome patients at arrival, complete registration activities, and help maintain an organized and efficient front-desk flow when needed.• Confirm active coverage and review benefits with insurance providers to support accurate patient access and billing readiness.• Enter and update patient information in the electronic medical record system with a high level of accuracy and attention to detail.• Coordinate appointments, manage schedule adjustments, and communicate clearly with patients regarding visit timing and follow-up needs.• Support day-to-day administrative operations in a medical office environment while maintaining professionalism and patient confidentiality.• Participate in weekend and holiday coverage on a rotating basis in alignment with department scheduling needs. If you are interested in this role please apply today and call us at (510)470-7450
2026-10-02T00:00:00Z

Medical Scheduler

New Brunswick, NJ
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Medical Scheduler to support outpatient behavioral health operations. This Long-term Contract position is fully onsite and plays a key role in coordinating appointments, assisting patients, and ensuring administrative processes run smoothly. The person in this role will serve as an important connection point between patients, clinical staff, and office operations while maintaining accuracy, discretion, and a detail-oriented approach. Responsibilities:• Coordinate patient appointments with accuracy and professionalism while helping maintain efficient daily clinic flow.• Review scheduling documents, service records, and related materials to confirm completeness and resolve discrepancies promptly.• Enter, update, and correct appointment and patient-related information within electronic scheduling systems and department records.• Monitor upcoming calendars for conflicts, inconsistencies, or missing details and communicate issues to the appropriate staff members.• Prepare, print, and share daily schedules and supporting materials with clinicians and team members as needed.• Assist with patient communication by answering calls, routing inquiries appropriately, and providing scheduling support in a courteous manner.• Maintain organized files, logs, reports, and databases to support department operations and accurate recordkeeping.• Provide general administrative support such as preparing correspondence, filing documents, photocopying, and distributing office materials.• Support intake, transfer, or access-related coordination duties as assigned and help distribute initial patient paperwork to the care team.• Uphold confidentiality standards and complete required training, health, and compliance activities for the department
2026-10-16T00:00:00Z

Medical Receptionist

Bridgeport, CT
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front desk operations for a healthcare facility in Bridgeport, Connecticut. This Long-term Contract position is ideal for someone who enjoys creating a welcoming patient experience while keeping scheduling and administrative tasks organized and accurate. The person in this role will serve as a key point of contact for patients, helping the office run smoothly through strong communication, coordination, and attention to detail. Responsibilities: • Welcome patients upon arrival, guide them through the check-in process, and maintain a courteous and efficient front desk experience. • Coordinate patient appointments by scheduling, confirming, and updating visits based on provider availability and office needs. • Answer incoming calls, respond to routine questions, and direct messages to the appropriate clinical or administrative staff members. • Maintain accurate patient information in office records and ensure documentation is updated in a timely manner. • Support daily medical front office operations, including managing forms, handling general administrative tasks, and preparing for upcoming appointments. • Assist with patient flow by communicating with providers and staff to help keep visits organized and on schedule. • Explain basic office procedures to patients and help address non-clinical concerns with care and empathy.
2026-10-06T00:00:00Z

Medical Receptionist

Ithaca, NY
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support a busy patient-facing office in Ithaca, New York. This contract opportunity is ideal for someone who brings strong front-desk experience, excellent communication skills, and a thorough approach to patient service. In this role, you will help coordinate appointments, guide patients through insurance and payment questions, and contribute to a smooth and welcoming office experience. Responsibilities:• Manage incoming and outgoing patient calls, turning inquiries into scheduled visits while addressing questions related to upcoming appointments and billing.• Coordinate appointment scheduling, confirmations, and reminders to help maintain an organized calendar and a positive patient experience.• Review insurance details and complete required administrative documents so products and services are prepared on time for scheduled visits.• Maintain accurate patient account information with discretion while following healthcare regulations and office standards.• Explain service pricing, available coverage, and payment arrangements, then organize follow-up visits or additional outpatient appointments as needed.• Support office performance goals by promoting service quality, following best practices, and encouraging referrals from existing patients when appropriate.• Build productive relationships with outside providers and vendors while assisting with supply and inventory oversight for the practice.• Participate in ongoing learning through scheduled training sessions, team meetings, and development activities.
2026-10-16T00:00:00Z

Medical Receptionist

Syracuse, NY
onsite
Temporary to Hire
17 - 21 USD / Hourly
We are looking for a Medical Receptionist to support a busy healthcare office in New York. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming patient experience while keeping front-desk operations organized and efficient. The person in this role will manage scheduling, communication, and administrative tasks while working with electronic health record systems in a fast-paced clinical environment. Responsibilities: • Welcome patients upon arrival, guide them through the check-in process, and help maintain an orderly front-desk experience. • Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate staff members. • Schedule, confirm, and update appointments while ensuring patient information is entered accurately in the system. • Review insurance details, confirm coverage, and collect or update required registration and billing information. • Maintain patient charts and electronic records using healthcare software platforms such as Allscripts, Cerner, Epic EMR, Dentrix, or Eaglesoft as needed. • Coordinate with clinical and administrative teams to support daily office workflow and timely patient service. • Prepare, organize, and update documentation so records remain complete, accurate, and easy to access. • Assist with front-office process updates, including changes related to systems or workflows, when required by the practice.
2026-10-14T00:00:00Z

Medical Receptionist

Pittsford, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a busy healthcare setting in New York. This long-term contract position is ideal for someone who enjoys helping patients, managing schedules, and keeping administrative workflows organized. The person in this role will serve as a welcoming first point of contact while coordinating appointments and assisting with essential office tasks. Responsibilities: • Welcome patients upon arrival, guide them through the check-in process, and help create a positive office experience. • Coordinate appointment calendars by scheduling, confirming, rescheduling, and canceling patient visits as needed. • Manage front-desk communications by answering calls, responding to routine questions, and directing inquiries to the appropriate staff. • Maintain accurate patient information in office records and update documentation during registration and follow-up interactions. • Support daily administrative functions such as preparing paperwork, handling general reception tasks, and organizing front office materials. • Assist patients with basic forms, office procedures, and visit-related information using clear and courteous communication. • Work closely with clinical and administrative team members to keep patient flow efficient throughout the day.
2026-10-01T00:00:00Z

Medical Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently working with a medical office in the Miami area that is looking to bring on a Medical Receptionist. This person will be supporting the front desk and helping with day-to-day patient and office needs. The ideal candidate will have prior experience working in a medical setting and must be bilingual in English and Spanish. Responsibilities:<ul><li>Greet and check in patients</li><li>Answer phones and assist with patient questions</li><li>Schedule and confirm appointments</li><li>Update patient information and records</li><li>Assist with insurance verification and other front desk duties</li><li>Support the office with general administrative tasks as needed</li></ul>
2026-10-16T00:00:00Z

Medical Receptionist

Pittsburgh, PA
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting, splitting time between offices in Warrendale, PA and Southpointe, PA. This contract to hire position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, check-in activities, and administrative coordination. The role requires strong communication, attention to detail, and the ability to keep the front office organized in a fast-paced medical environment. Monday - Friday 7:15am - 3:30pm, pay range $16- $18/hr. Responsibilities: • Welcome patients and visitors warmly, provide front-desk assistance, and help maintain an efficient and organized reception area. • Coordinate appointment calendars by arranging, confirming, and updating patient visits based on office procedures and provider availability. • Manage patient check-in processes by collecting required information, verifying details, and preparing records for upcoming appointments. • Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate clinical or administrative team members. • Perform day-to-day administrative support tasks such as filing, data entry, and maintaining accurate front-office documentation. • Communicate clearly with patients regarding scheduling changes, office expectations, and general visit preparation instructions. • Support office workflow by identifying appointment updates or registration issues and escalating concerns when needed.
2026-10-13T00:00:00Z

Medical Receptionist

Vestal, NY
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support a busy patient-facing practice in Vestal, New York. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming experience while keeping daily front desk operations organized and efficient. In this role, you will coordinate appointments, guide patients through administrative and insurance-related questions, and help ensure each visit runs smoothly from first contact through follow-up. Responsibilities: • Manage incoming and outgoing patient calls, arrange appointments, and provide clear answers to questions related to upcoming visits and general billing topics. • Confirm insurance details, prepare and process required documentation, and help ensure ordered hearing aids and related materials are ready for scheduled patient visits. • Maintain patient records and account information with a high level of confidentiality while following healthcare regulations and thorough office standards. • Contact patients ahead of scheduled visits to confirm appointments, share reminders, and promote a courteous, responsive experience at every stage of service. • Explain service fees, review coverage and payment choices, and coordinate additional follow-up or outpatient visits when needed. • Contribute to office performance goals by supporting quality-focused procedures, consistent service standards, and patient referral outreach efforts. • Build productive working relationships with vendors and service partners, monitor supply levels, and assist with inventory coordination for the practice. • Participate in team meetings, training sessions, and ongoing development activities to stay current on procedures, tools, and best practices.
2026-10-16T00:00:00Z

Medical Receptionist

Orange, CT
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
Job Title: Medical Receptionist Job Description:Our client is seeking a friendly, organized, and detail-oriented Medical Receptionist to join their team. This role is ideal for someone who thrives in a fast-paced healthcare environment and enjoys providing excellent service to patients while supporting daily front office operations.Key Responsibilities:<ul><li>Greet patients, visitors, and staff in a professional and welcoming manner</li><li>Answer and route incoming phone calls</li><li>Schedule, confirm, and update patient appointments</li><li>Verify patient information, insurance details, and intake forms</li><li>Check patients in and out and maintain accurate records</li><li>Collect copays and process payments as needed</li><li>Maintain patient confidentiality and handle sensitive information appropriately</li><li>Manage incoming faxes, mail, and electronic correspondence</li><li>Support front office administrative tasks, including filing, scanning, and data entry</li><li>Coordinate with clinical staff to help ensure smooth patient flow</li></ul>Qualifications:<ul><li>High school diploma or equivalent required</li><li>Prior receptionist, administrative, or customer service experience preferred</li><li>Previous medical office experience is a plus</li><li>Familiarity with medical terminology, scheduling systems, or electronic medical records is helpful</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational skills and attention to detail</li><li>Ability to multitask in a busy office setting</li><li>Proficiency in Microsoft Office and general office equipment</li></ul>Benefits for Temporary Employees May Include:<ul><li>Access to health benefits, including medical, dental, and vision options</li><li>Eligibility for retirement savings plans, where available</li><li>Paid holidays and/or sick time where applicable by law and eligibility</li><li>Online training and professional development resources</li></ul>
2026-10-16T00:00:00Z

Medical Receptionist

Camillus, NY
onsite
Temporary to Hire
19 - 21.5 USD / Hourly
We are looking for a Medical Receptionist to support a busy healthcare office in Camillus New York. This contract opportunity with the potential for a permanent role is ideal for someone who enjoys creating a welcoming patient experience while keeping front-desk operations organized and efficient. The person in this role will handle scheduling, intake coordination, insurance verification, and routine administrative support in a fast-paced medical setting. Responsibilities:• Manage a high volume of inbound calls, directing patients and visitors with professionalism and accuracy.• Coordinate appointment calendars, book visits, and complete registration for new patients entering the practice.• Review insurance information, confirm coverage details, and maintain current patient demographic records.• Handle referral-related paperwork, process authorizations as needed, and collect copayments during patient visits.• Reach out to patients to confirm upcoming appointments and follow up after visits when additional information is required.• Provide support with billing-related communication, including payment reminders, collection notices, and required patient documentation.• Help monitor referral activity and assist with communication efforts involving referring providers and physician offices.• Contribute to daily front office coverage and perform additional administrative duties to support overall clinic operations.
2026-10-16T00:00:00Z

Medical Receptionist

Cortland, NY
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support a patient-focused healthcare office in Cortland, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience while keeping scheduling, patient communication, and front-desk operations running smoothly. The person in this role will help patients navigate appointments, insurance questions, and follow-up care while maintaining accurate records and attentive service throughout each interaction. Responsibilities:• Coordinate incoming and outgoing patient calls, respond to pre-appointment questions, and guide conversations toward confirmed office visits when appropriate.• Arrange appointments, send reminders, and confirm upcoming visits to help maintain an efficient daily schedule and a positive patient experience.• Review insurance details, collect required forms, and prepare documentation so products and services are ready in time for scheduled appointments.• Support patient check-in and front-desk activities while handling account information with discretion and in accordance with privacy and compliance standards.• Explain service fees, available coverage, and payment choices, then organize follow-up visits or additional outpatient scheduling as needed.• Contribute to quality and service goals by promoting best practices and encouraging satisfied patients to refer others to the practice.• Build productive relationships with outside service partners and vendors while assisting with supply and inventory coordination.• Participate in ongoing learning through meetings, conference calls, and training sessions to stay current on office procedures and patient service expectations.
2026-10-16T00:00:00Z

Medical Receptionist

Boise, ID
onsite
Temporary / Contract
21 - 25 USD / Hourly
Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care.
2026-10-02T00:00:00Z

Medical Receptionist

Torrance, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.
2026-09-21T00:00:00Z

Medical Receptionist

Los Angeles, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
A Healthcare company is looking for bilingual Medical Receptionist to join a healthcare team in Los Angeles, California. This Medical Receptionist serves as the first point of contact for patients and visitors, creating a welcoming experience while supporting efficient front office operations. The ideal candidate is fluent in Korean OR Spanish and English, highly organized, and comfortable managing administrative tasks in a fast-paced clinical environment. Key Responsibilities:• Welcome patients and guests with a courteous, detail-oriented approach while communicating clearly in both Korean and English.• Confirm insurance details, process copayments, and review forms to ensure registration information is complete and accurate.• Support patient arrival and departure activities, including check-in, check-out, and timely entry of information into the practice system.• Work closely with providers and office staff to help maintain an organized schedule and steady patient flow throughout the day.• Manage documentation tasks such as processing medical records requests, scanning files, and maintaining orderly records.• Perform general administrative duties, including preparing correspondence, sending faxes, and monitoring front office supply levels.• Protect sensitive patient information by following healthcare privacy standards and established office procedures. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-10-16T00:00:00Z

Med Mal Secretary

Chicago, IL
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Med Mal Secretary to provide dedicated legal administrative support within a busy medical malpractice practice. This is a Contract position suited for a detail-oriented candidate with relevant experience who can stay organized in a fast-paced litigation environment, balance competing priorities, and work confidently with limited supervision. The ideal candidate brings strong judgment, precise communication, and the ability to keep attorneys and case activity on track. Responsibilities: • Prepare and submit electronic court filings accurately and within required deadlines. • Coordinate depositions involving multiple participants, managing logistics and scheduling details from start to finish. • Oversee attorney calendars by arranging meetings, tracking deadlines, and helping prioritize time-sensitive commitments. • Open and organize new matter files while maintaining orderly case documentation and records. • Enter attorney time promptly and accurately using legal billing software. • Prepare and process expense reports in accordance with firm procedures and submission timelines. • Provide day-to-day litigation support, including document handling, correspondence preparation, and general administrative assistance. • Work with document management systems to store, retrieve, and organize case materials efficiently. The pay range for this position is 25 to 30 based on experience. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-10-16T00:00:00Z

Legal Secretary

Phoenix, AZ
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a skilled Legal Secretary to support attorneys and legal staff in a busy office. This Long-term Contract position requires someone who is detail oriented and can manage competing priorities, handle sensitive information with discretion, and provide dependable administrative and legal support in a fast-moving environment. The ideal candidate brings strong organizational ability, sound judgment, and a service-oriented approach to working with internal teams and external clients. Responsibilities: • Manage attorney calendars, coordinate meetings, and arrange conference rooms with appropriate technology, hospitality, and facility support. • Prepare, format, proofread, and revise legal documents, including transcription from dictation and comparison of document versions when needed. • Maintain organized client and matter records in both electronic and paper formats, working with records personnel to update and retrieve files accurately. • Process conflict check requests, assist with opening new clients and matters, and support matter administration in accordance with firm procedures. • Enter attorney time promptly, submit expense reports and check requests, and assist with billing review and invoice preparation in coordination with accounting. • Coordinate travel plans and develop detailed itineraries for assigned attorneys and legal staff. • Support court and legal filing activities, including e-filing and other filing-related administrative tasks. • Conduct basic legal research and gather relevant case law, statutes, regulations, and related materials from multiple jurisdictions. • Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, balance workload demands, and provide high-quality support. • Assist with event coordination and provide detail-oriented support during matters involving confidential or sensitive discussions.
2026-09-30T00:00:00Z

Legal Secretary

Santa Rosa, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an experienced Legal Secretary to support litigation attorneys in a fast-paced services environment in California. This role is ideal for someone who brings strong organizational skills, excellent written communication, and a sharp eye for detail to legal administrative work. The position involves managing critical deadlines, preparing court-related documents, and helping attorneys stay organized and responsive throughout the litigation process. Responsibilities: • Coordinate attorney calendars, schedule meetings, and track important court dates and filing deadlines. • Prepare, format, and submit legal documents through electronic court filing systems in accordance with court rules. • Review correspondence, pleadings, and other legal materials for accuracy, grammar, and formatting before distribution or filing. • Transcribe dictated notes, legal content, and attorney instructions into clear and accurate documents. • Maintain organized case files and ensure records, pleadings, and supporting materials are updated and easy to retrieve. • Communicate with courts, clients, and internal team members regarding scheduling, filings, and document requirements. • Provide day-to-day administrative support to litigation attorneys to help move matters forward efficiently.
2026-09-29T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities
2026-09-30T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities: • Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution. • Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates. • Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations. • Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details. • Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials. • Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required. • Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures. • Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
2026-09-29T00:00:00Z

Legal Secretary

Southfield, MI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy legal team in Southfield, Michigan. This position is well suited for someone who can manage litigation-related administrative work with accuracy, strong organization, and a sense of urgency. The ideal candidate brings a solid background in legal support, ideally with experience in multi-jurisdiction matters or insurance defense environments. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court rules and deadlines.• Coordinate attorney calendars, schedule hearings, meetings, and case-related appointments, and monitor critical dates to keep matters on track.• Draft, format, revise, and finalize correspondence, pleadings, and other legal materials from dictation, notes, or attorney instruction.• Maintain organized case files and ensure records, filings, and supporting documentation are accurate and readily accessible.• Communicate with courts, clients, opposing counsel, and vendors in a clear and organized manner regarding case logistics and documentation.• Track filing requirements across jurisdictions and help ensure compliance with varying procedural expectations in litigation matters.• Provide day-to-day administrative support to attorneys handling defense-related or subrogation matters, as needed.• Assist with document management and workflow coordination to support efficient handling of active legal cases
2026-10-13T00:00:00Z

Legal Secretary

Troy, Michigan, United States, MI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Legal Secretary to join a respected law firm in Michigan. This opportunity is ideal for an experienced and organized individual who enjoys supporting attorneys in a fast-paced, client-centered practice. The role offers a strong foundation for someone who can manage legal administrative work accurately, communicate effectively, and maintain high standards of confidentiality. Responsibilities: • Prepare, revise, and submit legal filings through Michigan court e-filing platforms and applicable federal systems with close attention to accuracy and timing. • Create and review correspondence, pleadings, and other routine legal documents to ensure formatting, grammar, and content meet high standards. • Oversee attorney schedules by coordinating hearings, meetings, and deadlines while keeping calendars current and well organized. • Maintain both paper and digital case records so documents are easy to access, complete, and up to date. • Arrange service of process and monitor critical response dates and filing requirements in accordance with Michigan court procedures. • Serve as a primary point of contact for clients, court personnel, and opposing counsel regarding scheduling and case-related communications. • Organize depositions, mediations, court appearances, and conferences, including logistics and supporting documentation. • Manage incoming and outgoing legal mail, notices, and court correspondence while ensuring timely distribution and follow-up. • Assemble exhibits, hearing materials, binders, and other case support documents for depositions, hearings, and trial preparation. • Enter and update case information in legal management software and provide broader administrative support to attorneys as needed.
2026-10-01T00:00:00Z

Legal Secretary

Atlanta, GA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a Legal Secretary to support legal operations within a government environment in Atlanta, Georgia. This Contract to permanent position is suited for a detail-oriented individual who can manage legal documentation, coordinate administrative workflows, and help maintain organized case and ordinance-related records. The role offers the opportunity to work closely with legal stakeholders while ensuring timely, accurate, and confidential handling of sensitive materials. Responsibilities: • Prepare, format, proofread, and organize legal correspondence, filings, agendas, and other official documents for municipal and government-related matters. • Maintain calendars, schedule meetings, track deadlines, and coordinate appointments to support attorneys and legal staff in a fast-paced office setting. • Manage case files and records by ensuring documents are accurately labeled, stored, retrieved, and handled in accordance with established procedures. • Assist with research and administrative support related to local ordinances, municipal regulations, and other legal reference materials. • Communicate effectively with internal departments, outside agencies, and members of the public regarding routine legal and administrative matters. • Monitor incoming mail, emails, and legal notices, then route or prioritize materials to support timely responses and follow-up actions. • Support the preparation of reports, hearing materials, and presentation packets for legal proceedings, board meetings, or government reviews. • Help implement updates to filing methods, document tracking practices, or administrative processes as assigned within the legal department.
2026-10-14T00:00:00Z

99 results for Medical Secretary jobs