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100 results for Medical Secretary jobs

Medical Administrator

Oakland, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Medical Administrator to support daily clinical and administrative operations in Oakland, California. This Long-term Contract position is ideal for someone who is comfortable working in a back-office setting while also assisting with patient-facing tasks such as intake and check-in. The role offers a permanent schedule with flexibility in start times, rotating holiday coverage, and one weekend shift each month. Responsibilities:• Prepare patients for visits by escorting them to exam rooms, gathering basic information, and ensuring they are ready for clinical staff.• Welcome patients at arrival, complete registration activities, and help maintain an organized and efficient front-desk flow when needed.• Confirm active coverage and review benefits with insurance providers to support accurate patient access and billing readiness.• Enter and update patient information in the electronic medical record system with a high level of accuracy and attention to detail.• Coordinate appointments, manage schedule adjustments, and communicate clearly with patients regarding visit timing and follow-up needs.• Support day-to-day administrative operations in a medical office environment while maintaining professionalism and patient confidentiality.• Participate in weekend and holiday coverage on a rotating basis in alignment with department scheduling needs. If you are interested in this role please apply today and call us at (510)470-7450
2026-09-19T00:00:00Z

Medical Office Assistant

St. Cloud, Minnesota
onsite
Temporary to Hire
17 - 22 USD / Hourly
We are looking for a detail-oriented individual to support daily front desk operations for a busy healthcare office in St. Cloud, Minnesota. This contract opportunity is ideal for someone who enjoys helping patients, managing administrative workflows, and keeping appointments and records accurate. The person in this role will serve as a key point of contact for visitors while ensuring smooth coordination of scheduling, payments, and insurance-related tasks. Responsibilities: • Welcome patients upon arrival, complete the check-in process, and provide a courteous first point of contact at the front desk. • Coordinate appointment calendars by booking, adjusting, and confirming visits to support efficient patient flow. • Collect copays and other patient payments, issue receipts, and maintain accurate transaction records. • Review insurance information before visits to confirm coverage details and help prevent scheduling or billing issues. • Maintain current patient profiles by entering and revising demographic and documentation details in office records. • Answer incoming calls on a multi-line phone system, respond to routine questions, and direct inquiries appropriately. • Support general reception and administrative activities that keep daily office operations organized and responsive.
2026-09-11T00:00:00Z

Medical Receptionist

Hamden, Connecticut
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
Are you an organized, reliable detail oriented with healthcare front office experience? Join our team as a Medical Receptionist, supporting five locations and contributing to exceptional patient care and service. We are seeking at least two candidates who have proven stability in prior roles and a strong commitment to delivering a positive patient experience. Key Responsibilities: Welcome and assist patients and visitors at the front desk, ensuring a detail oriented and friendly atmosphere. Manage appointment scheduling for medical procedures and efficiently coordinate patient flow. Process prior authorizations for medical procedures. Utilize EPIC or other EMR systems for patient scheduling and records management. Collaborate with clinical and administrative staff to ensure timely and accurate service. Required Skills and Experience: Prior experience with EPIC (preferred), or other EMR systems. Previous employment in a healthcare setting. Experience processing prior authorizations. Proven ability to handle scheduling for medical procedures efficiently. Soft Skills and detail oriented Attributes: Reliability: Consistently punctual and dependable; must demonstrate low absenteeism and minimal personal cell phone use during work hours. Courteous & Personable: Maintain a welcoming and detail oriented demeanor with patients and colleagues. Responsible & Patient-centric: Ability to stay organized, multitask, and prioritize patient needs. Locations: Multiple—must be available and willing to travel as needed between local offices. Why Join Us? Make an impact daily by being a key part of the patient experience. Leverage your healthcare and EMR skills in a reputable, team-oriented practice environment. Competitive compensation and opportunities for growth. Ready to build your healthcare career? Apply today if you have the experience and dedication needed to keep our practice running smoothly and are committed to excellence in patient care.
2026-09-18T00:00:00Z

Medical Receptionist

Lawrenceville, New Jersey
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-09-24T00:00:00Z

Medical Receptionist

Pittsburgh, Pennsylvania
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting in Warrendale and South Point. . This contract to hire position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, check-in activities, and administrative coordination. The role requires strong communication, attention to detail, and the ability to keep the front office organized in a fast-paced medical environment. Monday - Friday 7:15am - 3:30pm, pay range $16- $18/hr. Responsibilities:• Welcome patients and visitors warmly, provide front-desk assistance, and help maintain an efficient and organized reception area.• Coordinate appointment calendars by arranging, confirming, and updating patient visits based on office procedures and provider availability.• Manage patient check-in processes by collecting required information, verifying details, and preparing records for upcoming appointments.• Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate clinical or administrative team members.• Perform day-to-day administrative support tasks such as filing, data entry, and maintaining accurate front-office documentation.• Communicate clearly with patients regarding scheduling changes, office expectations, and general visit preparation instructions.• Support office workflow by identifying appointment updates or registration issues and escalating concerns when needed.
2026-09-23T00:00:00Z

Medical Receptionist

Syracuse, New York
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a professional and personable Medical Receptionist to join a busy healthcare office. This individual will serve as the first point of contact for patients while providing front-desk and administrative support to the medical team.The ideal candidate will have strong customer service skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment. Responsibilities<ul><li>Greet and check in patients in a professional and welcoming manner</li><li>Answer, screen, and route incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Collect and verify patient demographic and insurance information</li><li>Update patient information within the electronic medical record system</li><li>Assist with patient registration and intake documentation</li><li>Collect copays and process patient payments as needed</li><li>Respond to patient questions and provide general information regarding appointments and office procedures</li><li>Communicate with clinical staff regarding patient arrivals, scheduling concerns, and other needs</li><li>Scan, file, and maintain accurate patient documentation</li><li>Process incoming and outgoing correspondence, faxes, and medical records requests</li><li>Maintain patient confidentiality and follow HIPAA requirements</li><li>Keep the reception and waiting areas organized and professional</li><li>Provide additional administrative support to the medical office as needed</li></ul>
2026-09-18T00:00:00Z

Medical Receptionist

Philadelphia, Pennsylvania
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-09-22T00:00:00Z

Medical Receptionist

Minneapolis, Minnesota
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a personable and organized Medical Receptionist to support a busy specialty clinic team in Minneapolis, Minnesota. This opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front desk operations accurate and efficient. In this role, you will coordinate patient-facing administrative tasks, support scheduling needs, and help ensure smooth communication between patients, providers, and clinic staff. Responsibilities:• Welcome patients and visitors upon arrival, complete appointment check-in for clinic and radiology visits, and provide a welcoming first point of contact.• Guide patients through required forms and intake documents, answering routine questions to help them complete paperwork correctly.• Collect and verify demographic, insurance, and eligibility details, then enter information accurately into the practice management system to support timely claims processing.• Receive co-payments and other patient balances, record transactions properly, and follow established front desk payment procedures.• Prepare daily appointment materials and maintain accurate charts to keep providers and staff organized throughout the day.• Arrange follow-up visits and other future appointments while helping patients understand next steps in their care.• Introduce patients to the online portal, assist with enrollment, and explain how to use available self-service features.• Coordinate interpreter services when needed and respond to patient or visitor questions, directions, and general concerns in a courteous manner.• Maintain front office organization by keeping the lobby presentable, monitoring basic supplies, and updating provider referral information in NextGen for accurate records.• Partner with clinical and administrative staff to support steady patient flow and continuity of care across the clinic.
2026-09-16T00:00:00Z

Medical Receptionist

Boise, Idaho
onsite
Temporary / Contract
21 - 25 USD / Hourly
Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care.
2026-09-11T00:00:00Z

Medical Receptionist

Torrance, California
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.
2026-09-21T00:00:00Z

Medical Receptionist

Los Angeles, California
onsite
Temporary / Contract
18 - 20 USD / Hourly
A healthcare company is looking for a Medical Receptionist to support a non-profit residential treatment program in Los Angeles, California. This Medical Receptionist position is suited for someone who brings professionalism, sound judgment, and a compassionate approach to front-desk operations in a sensitive care setting. The Medical Receptionist will create a welcoming experience for visitors and clients while handling confidential information with discretion and maintaining respectful boundaries in daily interactions. Key Responsibilities:• Welcome clients, visitors, and staff in a courteous manner and serve as the first point of contact for the facility.• Coordinate appointment calendars, manage patient scheduling needs, and help keep the front office running smoothly throughout the day.• Handle patient check-in procedures accurately, confirm basic information, and direct individuals to the appropriate staff or service area.• Answer incoming calls, respond to routine front-desk inquiries, and relay messages promptly and professionally.• Maintain organized reception and administrative records while safeguarding sensitive information in accordance with confidentiality standards.• Support general medical front office tasks such as filing, document preparation, and routine clerical assistance for the care team.• Communicate with individuals from diverse backgrounds in a calm, respectful, and nonjudgmental manner within a residential behavioral health environment. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-23T00:00:00Z

Medical Receptionist

Taunton, Massachusetts
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily administrative and patient-facing operations in Taunton, Massachusetts. This Long-term Contract position plays an important role in maintaining accurate records, coordinating insurance-related tasks, and ensuring clients receive a welcoming and organized experience throughout their care journey. The ideal candidate is comfortable working with healthcare software, managing documentation, and communicating effectively with patients, guardians, providers, and insurance representatives. Responsibilities: • Process and monitor claims information, enter data accurately, and investigate any billing inconsistencies to support timely follow-up and resolution. • Confirm insurance eligibility and coverage for both incoming and current clients by contacting payers and documenting benefit details clearly. • Maintain complete, current, and confidential medical records while ensuring client files are organized and compliant with documentation standards. • Open, update, and close client cases in the electronic health record system and upload required forms and supporting documents into each chart. • Coordinate paperwork completion by tracking missing signatures, obtaining provider approvals, and confirming guardian authorization when applicable. • Support intake activities for new clients, including preparing admission documents, entering referral details, and placing clients into the appropriate program groups. • Welcome new clients to the program, provide basic orientation, answer questions, and help create a positive first impression of the office. • Prepare outgoing correspondence to primary care providers, manage PT-1 requests and renewals, maintain schedules, and handle routine office mail and supply ordering.
2026-09-25T00:00:00Z

Med Mal Secretary

Chicago, Illinois
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Med Mal Secretary to provide dedicated legal administrative support within a busy medical malpractice practice. This is a Contract position suited for a detail-oriented candidate with relevant experience who can stay organized in a fast-paced litigation environment, balance competing priorities, and work confidently with limited supervision. The ideal candidate brings strong judgment, precise communication, and the ability to keep attorneys and case activity on track. Responsibilities: • Prepare and submit electronic court filings accurately and within required deadlines. • Coordinate depositions involving multiple participants, managing logistics and scheduling details from start to finish. • Oversee attorney calendars by arranging meetings, tracking deadlines, and helping prioritize time-sensitive commitments. • Open and organize new matter files while maintaining orderly case documentation and records. • Enter attorney time promptly and accurately using legal billing software. • Prepare and process expense reports in accordance with firm procedures and submission timelines. • Provide day-to-day litigation support, including document handling, correspondence preparation, and general administrative assistance. • Work with document management systems to store, retrieve, and organize case materials efficiently. The pay range for this position is 25 to 30 based on experience. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-09-24T00:00:00Z

Legal Secretary

Oakland, California
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-09-10T00:00:00Z

Legal Secretary

Redwood City, California
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-09-01T00:00:00Z

Legal Secretary

Emeryville, California
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-09-01T00:00:00Z

Legal Secretary

Southfield, Michigan
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy legal team in Southfield, Michigan. This position is well suited for someone who can manage litigation-related administrative work with accuracy, strong organization, and a sense of urgency. The ideal candidate brings a solid background in legal support, ideally with experience in multi-jurisdiction matters or insurance defense environments. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court rules and deadlines.• Coordinate attorney calendars, schedule hearings, meetings, and case-related appointments, and monitor critical dates to keep matters on track.• Draft, format, revise, and finalize correspondence, pleadings, and other legal materials from dictation, notes, or attorney instruction.• Maintain organized case files and ensure records, filings, and supporting documentation are accurate and readily accessible.• Communicate with courts, clients, opposing counsel, and vendors in a clear and organized manner regarding case logistics and documentation.• Track filing requirements across jurisdictions and help ensure compliance with varying procedural expectations in litigation matters.• Provide day-to-day administrative support to attorneys handling defense-related or subrogation matters, as needed.• Assist with document management and workflow coordination to support efficient handling of active legal cases
2026-09-09T00:00:00Z

Legal Secretary

San Francisco, California
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-09-04T00:00:00Z

Legal Secretary

Santa Ana, California
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Secretary to support a busy civil litigation team in Santa Ana, California. This role is well suited for someone who thrives in a fast-paced law firm environment, brings strong organizational judgment, and can manage multiple attorney needs with accuracy and professionalism. The position offers the opportunity to contribute to a respected national practice while working closely with attorneys on civil litigation matters. Responsibilities:• Support a group of attorneys by coordinating day-to-day administrative and litigation-related tasks across an active caseload.• Prepare, format, revise, and finalize legal documents, correspondence, tables of contents, and tables of authorities with close attention to detail.• Handle electronic court filings in state and, when needed, federal courts while ensuring submissions meet procedural requirements and deadlines.• Maintain attorney schedules by organizing meetings, tracking commitments, and helping keep calendars and priorities aligned.• Process attorney expense reports and related administrative documentation in a timely and accurate manner.• Assist with client-facing materials, including drafting and editing routine correspondence and other legal support documents.• Work within document management platforms to organize files, retrieve records, and maintain efficient document control practices.• Provide dependable office support that helps attorneys stay prepared, responsive, and organized throughout the litigation process.
2026-09-09T00:00:00Z

Legal Secretary

San Diego, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Secretary to join a growing insurance defense practice on a Contract basis. This position supports attorneys handling matters such as wrongful death, product liability, premises liability, and automotive-related litigation, with a work arrangement that is primarily on site and allows limited remote flexibility. The ideal candidate is organized, thorough, and confident managing legal documentation, court filings, and trial preparation in a fast-paced services environment. Responsibilities: • Provide day-to-day administrative and litigation support for two attorneys managing insurance defense matters. • Prepare, revise, and finalize pleadings, motions, discovery materials, and expert-related documents for submission and case use. • Handle electronic filing of legal documents in state and/or federal courts while ensuring accuracy and compliance with filing requirements. • Maintain case calendars and track important deadlines using legal calendaring tools, coordinating closely with the broader support team. • Assemble trial materials such as binders, tables of authorities, tables of contents, and other court-ready documentation. • Edit and format legal documents using tools such as Adobe Acrobat and document management systems like NetDocs. • Organize case files and supporting records to help attorneys stay prepared for hearings, motion practice, and trial activity.
2026-09-24T00:00:00Z

Legal Secretary

Los Angeles, California
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
We are looking for a detail-oriented Legal Secretary to join a busy litigation team in Los Angeles, California. This Contract position will provide dedicated support to multiple partners and work closely with fellow support staff to keep case activity organized, timely, and accurate. The ideal candidate brings strong experience with litigation documentation, court filing procedures, and deadline coordination in a fast-paced law firm setting. Responsibilities: • Support a group of six partners with daily litigation-related administrative and case management tasks while collaborating with two other legal secretaries. • Draft, edit, format, and finalize pleadings, correspondence, briefs, and other legal materials with a high level of accuracy. • Prepare and update Tables of Contents and Tables of Authorities for filings and court-submitted documents. • Oversee attorney calendars, track critical dates, and coordinate case deadlines to help ensure timely action on litigation matters. • Submit electronic court filings through approved filing platforms, including Nationwide Legal when required. • Organize and maintain case records, correspondence, and supporting documents to promote efficient file management. • Proofread legal documents carefully for formatting, grammar, consistency, and compliance with court requirements. • Provide administrative assistance related to labor and employment matters as needed by the practice group.
2026-09-21T00:00:00Z

Legal Secretary

Irvine, California
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Legal Secretary

Southfield, Michigan
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Legal Secretary to support attorneys in a busy family law practice based in Southfield, Michigan. This Long-term Contract opportunity is ideal for someone who thrives in a deadline-driven legal environment, handles confidential information with care, and brings strong organizational judgment to daily case support. The role involves a blend of legal document preparation, court filing coordination, calendar oversight, and communication with clients and external parties. Success in this position requires accuracy, sound judgment, and the ability to keep multiple matters moving efficiently. Responsibilities: • Support attorneys with daily legal and administrative work related to active family law matters, helping keep cases organized and on schedule. • Prepare, edit, and finalize legal correspondence, pleadings, motions, and related documents with close attention to formatting and accuracy. • Submit electronic filings with the appropriate courts and track important due dates to help ensure timely compliance. • Manage attorney schedules by coordinating hearings, depositions, mediations, meetings, court appearances, and client consultations. • Create, organize, and maintain both digital and paper case records so files remain current and easy to access. • Serve as a detail-focused point of contact for clients, court personnel, opposing counsel, and other involved parties regarding scheduling and case updates. • Assemble and organize case materials needed for hearings, mediations, depositions, and trial preparation. • Review and route incoming mail, court notices, and other legal documents, ensuring information is properly recorded and distributed. • Handle sensitive client and case information with a high level of discretion and confidentiality. • Provide broader office and attorney support as priorities shift, including assistance with additional legal and administrative projects.
2026-09-21T00:00:00Z

Legal Secretary

San Francisco, California
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
A prestigious AmLaw firm is seeking an experienced Litigation Legal Secretary to join its Downtown Los Angeles office. This is an excellent opportunity for a polished legal professional looking to join a sophisticated, high-end firm with an exceptional benefits package and a 37.5-hour workweek. The ideal candidate will have 5+ years of litigation legal secretary experience and strong knowledge of both California state and federal court procedures. Experience supporting labor & employment litigators is highly preferred.Responsibilities<ul><li>Support attorneys handling sophisticated labor & employment litigation matters</li><li>Prepare, revise, format and proofread legal documents and correspondence</li><li>Handle state and federal court filings, including e-filing</li><li>Maintain attorney calendars, deadlines and court dates</li><li>Assist with discovery, pleadings, motions and trial preparation</li><li>Coordinate meetings, depositions and other case-related activities</li><li>Manage documents and maintain organized electronic case files</li><li>Provide high-level administrative support in a fast-paced professional environment</li></ul>Qualifications<ul><li>5+ years of litigation legal secretary experience</li><li>Strong knowledge of California state and federal court rules and procedures</li><li>Labor & employment litigation experience strongly preferred</li><li>Excellent document formatting, proofreading and organizational skills</li><li>Strong attention to detail and ability to manage multiple deadlines</li><li>Professional communication skills and ability to work with attorneys at all levels</li></ul>Why Consider This Opportunity?<ul><li>Prestigious AmLaw firm</li><li>37.5-hour workweek</li><li>Sophisticated labor & employment litigation practice</li><li>High-end, professional working environment</li><li>Excellent long-term career opportunity</li><li>Medical, dental and vision insurance</li><li>401(k)</li><li>Comprehensive benefits package</li></ul>Workplace: Onsite – Downtown Los AngelesQualified candidates interested in learning more are encouraged to apply confidentially, Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Legal Secretary

Santa Rosa, California
onsite
Temporary / Contract
35 - 40 USD / Hourly
A law firm is seeking an experienced Legal Secretary to provide immediate support to its busy litigation team. This is a temporary opportunity expected to last approximately 1–3 months, with potential to convert to a full-time position. The ideal candidate will have strong litigation experience, familiarity with the trial process, and the ability to jump in quickly as the firm prepares for several upcoming trials. Responsibilities<ul><li>Provide day-to-day administrative and litigation support to attorneys.</li><li>Assist with trial preparation, including organizing and preparing trial binders.</li><li>Draft, format, proofread, and redline legal documents.</li><li>Manage calendars, deadlines, and other time-sensitive litigation matters.</li><li>Review documents and materials for accuracy, formatting, and completeness.</li><li>Assist attorneys and the broader legal team with additional assignments as needed.</li><li>Help keep case and trial materials organized as matters move toward trial.</li></ul>
2026-09-24T00:00:00Z