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176 results for Medical Front Desk jobs

Medical Front Desk

Indianapolis, Indiana
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a professional and compassionate Medical Front Desk Coordinator to serve as the first point of contact for patients and visitors. This role is responsible for managing front office operations, greeting patients, scheduling appointments, verifying insurance information, handling intake paperwork, and supporting a positive patient experience in a fast-paced healthcare setting. Hours: Monday - Friday 8am - 5pm Key Responsibilities:<ul><li>Greet patients, visitors, and vendors in a courteous and professional manner</li><li>Answer and route incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Check patients in and out and maintain accurate records</li><li>Verify insurance eligibility and collect copays or outstanding balances</li><li>Assist with patient intake forms and update demographic information</li><li>Maintain confidentiality of patient information and follow HIPAA guidelines</li><li>Coordinate with clinical staff to ensure smooth patient flow</li><li>Manage filing, scanning, faxing, and other administrative duties</li><li>Address patient questions and escalate concerns when appropriate</li></ul>
2026-09-24T00:00:00Z

Medical Front Desk Specialist

Charlotte, North Carolina
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily front office operations for a non-profit healthcare organization in Charlotte, North Carolina. This contract position with permanent potential is ideal for someone who brings professionalism, warmth, and strong administrative skills to a patient-facing environment. The person in this role will serve as a key point of contact for patients, visitors, and staff while helping keep scheduling, communication, and office workflows organized and efficient. Responsibilities: • Welcome patients, guests, and vendors, provide direction upon arrival, and ensure each visitor is routed appropriately. • Answer and manage a high volume of incoming calls, respond to routine questions, and relay messages to the correct departments in a timely manner. • Coordinate front desk activities such as patient check-in, appointment support, visitor assistance, and general reception coverage. • Create, format, and update office documents, reports, presentations, and correspondence using standard business software. • Maintain organized records by filing, retrieving, and updating documentation and reference materials as needed. • Support office operations by monitoring incoming communications, scheduling meetings or events, and assisting with administrative projects. • Order and track office supplies, help maintain equipment functionality, and assist with routine clerical and bookkeeping-related tasks. • Work closely with internal teams and external contacts to ensure clear communication and smooth day-to-day operations. • Follow all applicable privacy, compliance, and confidentiality standards, including appropriate handling of protected health information. • Identify opportunities to improve office procedures and contribute to additional assignments that support the organization’s needs.
2026-09-28T00:00:00Z

Medical Front Desk Specialist

West Palm Beach, Florida
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily front office operations for a cosmetics surgeon in West Palm Beach, Florida. This temp to perm Contract position is ideal for someone who provides a welcoming patient experience while keeping scheduling, registration, and administrative workflows organized and accurate. The role requires strong communication, attention to detail, and the ability to manage a busy reception area effectively. Responsibilities:• Welcome patients and visitors, provide front-desk support, and maintain a courteous and attentive reception experience.• Coordinate appointment calendars, confirm visit details, and assist patients with scheduling, rescheduling, and cancellations.• Complete patient check-in activities by verifying demographic information, updating records, and collecting required documentation.• Answer incoming calls, respond to routine questions, and direct messages or inquiries to the appropriate clinical or administrative staff.• Maintain accurate front office records and support day-to-day administrative tasks that keep patient flow running smoothly.• Communicate clearly with patients regarding office procedures, appointment timing, and basic registration requirements.• Assist with operational updates or workflow changes, including front-desk process adjustments, as needed by the practice.
2026-09-28T00:00:00Z

Medical Front Desk Specialist

Charlotte, North Carolina
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations in North Carolina. This long-term contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable assisting a diverse patient population in a fast-paced clinical setting. The person in this role will help create a welcoming experience while ensuring scheduling, registration, and communication tasks are handled accurately and efficiently. Responsibilities: • Welcome patients and visitors courteously, providing front desk support and creating a positive first impression. • Coordinate procedure and appointment scheduling in accordance with office guidelines, while managing cancellations, confirmations, and open time slots effectively. • Verify patient identity and review registration details to ensure records are complete, accurate, and ready for care delivery. • Collect and relay important patient information to the appropriate clinical or administrative team members in a timely manner. • Communicate clearly with patients, providers, and coworkers, using interpreter support when needed to ensure understanding. • Assist with front office workflow by maintaining organized schedules, supporting referral or priority lists, and helping optimize daily coverage. • Follow established policies, safety practices, and patient rights standards in all interactions and administrative activities. • Contribute to quality improvement efforts by participating in meetings, training, and process feedback activities that support excellent patient service.
2026-09-28T00:00:00Z

Medical Front Desk Specialist

Greenwood, Indiana
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a dependable and detail-oriented Medical Front Office Specialist to support daily operations in a busy healthcare office. This role is ideal for someone who thrives in a fast-paced environment, provides excellent patient service, and can manage multiple administrative responsibilities with accuracy and professionalism. This position works 3 days per week in Carmel, Mondays in Greenwood, and every other Friday in Greenwood. On alternating Fridays, the work location will be Muncie. Shift: 8 hours between 8am and 6:30pm (either 8am- 5pm or 9:30am - 6:30pm) Key Responsibilities:<ul><li>Print and prepare the daily patient schedule for the office</li><li>Check out patients promptly and accurately following appointments</li><li>Collect copays and process patient payments</li><li>Enter and verify patient insurance information accurately in the system</li><li>Receive incoming referrals and ensure they are handled appropriately</li><li>Send outgoing referrals to specialists and other providers as needed</li><li>Call patients to confirm upcoming appointments and assist with scheduling</li><li>Retrieve incoming faxes and work them as needed, including routing and follow-up</li></ul>
2026-09-23T00:00:00Z

Medical Front Desk Specialist

Chattanooga, Tennessee
onsite
Temporary / Contract
19 - 22 USD / Hourly
Are you a people person with a knack for staying organized in a fast-paced environment? Do you enjoy making a positive impact on people's lives? If so, we want to hear from you! Join our client’s dedicated medical team as a Medical Front Desk Receptionist, where you’ll play an essential role in ensuring the smooth day-to-day operations of a thriving office near downtown Chattanooga, TN. Why Apply?Impactful Role: Be the friendly face that patients see as they walk through the door, helping create a welcoming environment for each appointment.Professional Growth Opportunities: This is your chance to sharpen your administrative and interpersonal skills in a growing medical office setting.Convenient Location: Work just steps away from the vibrant downtown Chattanooga area.Your Key Responsibilities Will Include:Creating a Positive First Impression: Greet and assist patients with warmth, empathy, and professionalism.Managing Appointments: Answer incoming calls, schedule and confirm appointments, and coordinate patient records with the utmost accuracy.Providing Support: Act as a liaison by addressing patient inquiries related to office policies and procedures.Streamlining Office Operations: Tackle various administrative and organizational tasks to maintain smooth office functionality. What You Bring to the Role:Interpersonal Excellence: A passion for working with people and delivering exceptional customer service.Adaptability: Ability to multitask effectively and maintain attention to detail in a fast-paced medical office environment.Team Spirit: A collaborative mindset and a commitment to supporting your team members.Integrity: Ability to pass a background and drug screening. Preferred Qualifications:Familiarity with medical office operations or prior experience in a similar role is a plus.Strong communication and organizational skills.Proficiency with electronic medical records (EMR) systems like Cerner or Epic is an advantage
2026-09-28T00:00:00Z

Medical Front Desk Coordinator

Davenport, Iowa
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dependable Medical Front Desk Coordinator to support a busy healthcare practice. This contract position with the potential to become permanent is ideal for someone who enjoys keeping the front office organized, creating a welcoming patient experience, and contributing to a steady daily workflow. You will join a collaborative team that values reliability, professionalism, and a willingness to learn, with training available for the right candidate. This permanent day-shift opportunity offers a consistent schedule in a supportive medical setting. Responsibilities: • Greet patients warmly upon arrival and guide them through both registration and departure processes. • Schedule, confirm, and adjust appointments to help maintain an efficient daily patient flow. • Enter, review, and update insurance details to support accurate billing and coverage verification. • Collect copayments and document front-desk financial transactions with accuracy. • Answer incoming calls, address routine questions, and direct inquiries appropriately. • Prepare materials and information needed for the day’s visits to keep the office running smoothly. • Retrieve and organize patient charts and related records as needed for appointments. • Record, reconcile, and calculate daily charges to support front-office financial accuracy.
2026-08-31T00:00:00Z

Front Desk Receptionist

Columbus, Ohio
onsite
Permanent / Full Time
45000 - 48000 USD / Yearly
1. First impression creator at the front desk between the hours of 8 am to 5 pm including all duties that entails.2. Answer phones, screen and direct calls.3. General administrative and clerical support4. Collect, sort, distribute incoming mail and prepare all mail outgoing including Fedex and UPS packages.5. Maintain office supplies and daily replenishment and orderliness of office general areas.6. Some general accounting / data entry. Could include AP postings, Cash receipts, preparation of purchase orders or sales orders, customer settlements and or various Word or Excel documents/ spreadsheets as needed.
2026-09-17T00:00:00Z

Medical Receptionist

Lawrenceville, New Jersey
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-09-24T00:00:00Z

Medical Receptionist

Syracuse, New York
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a professional and personable Medical Receptionist to join a busy healthcare office. This individual will serve as the first point of contact for patients while providing front-desk and administrative support to the medical team.The ideal candidate will have strong customer service skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment. Responsibilities<ul><li>Greet and check in patients in a professional and welcoming manner</li><li>Answer, screen, and route incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Collect and verify patient demographic and insurance information</li><li>Update patient information within the electronic medical record system</li><li>Assist with patient registration and intake documentation</li><li>Collect copays and process patient payments as needed</li><li>Respond to patient questions and provide general information regarding appointments and office procedures</li><li>Communicate with clinical staff regarding patient arrivals, scheduling concerns, and other needs</li><li>Scan, file, and maintain accurate patient documentation</li><li>Process incoming and outgoing correspondence, faxes, and medical records requests</li><li>Maintain patient confidentiality and follow HIPAA requirements</li><li>Keep the reception and waiting areas organized and professional</li><li>Provide additional administrative support to the medical office as needed</li></ul>
2026-09-18T00:00:00Z

Medical Receptionist

Pittsburgh, Pennsylvania
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting in Warrendale and South Point. . This contract to hire position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, check-in activities, and administrative coordination. The role requires strong communication, attention to detail, and the ability to keep the front office organized in a fast-paced medical environment. Monday - Friday 7:15am - 3:30pm, pay range $16- $18/hr. Responsibilities:• Welcome patients and visitors warmly, provide front-desk assistance, and help maintain an efficient and organized reception area.• Coordinate appointment calendars by arranging, confirming, and updating patient visits based on office procedures and provider availability.• Manage patient check-in processes by collecting required information, verifying details, and preparing records for upcoming appointments.• Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate clinical or administrative team members.• Perform day-to-day administrative support tasks such as filing, data entry, and maintaining accurate front-office documentation.• Communicate clearly with patients regarding scheduling changes, office expectations, and general visit preparation instructions.• Support office workflow by identifying appointment updates or registration issues and escalating concerns when needed.
2026-09-28T00:00:00Z

Medical Receptionist

Torrance, California
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.
2026-09-21T00:00:00Z

Medical Receptionist

Los Angeles, California
onsite
Temporary / Contract
18 - 20 USD / Hourly
A healthcare company is looking for a Medical Receptionist to support a non-profit residential treatment program in Los Angeles, California. This Medical Receptionist position is suited for someone who brings professionalism, sound judgment, and a compassionate approach to front-desk operations in a sensitive care setting. The Medical Receptionist will create a welcoming experience for visitors and clients while handling confidential information with discretion and maintaining respectful boundaries in daily interactions. Key Responsibilities:• Welcome clients, visitors, and staff in a courteous manner and serve as the first point of contact for the facility.• Coordinate appointment calendars, manage patient scheduling needs, and help keep the front office running smoothly throughout the day.• Handle patient check-in procedures accurately, confirm basic information, and direct individuals to the appropriate staff or service area.• Answer incoming calls, respond to routine front-desk inquiries, and relay messages promptly and professionally.• Maintain organized reception and administrative records while safeguarding sensitive information in accordance with confidentiality standards.• Support general medical front office tasks such as filing, document preparation, and routine clerical assistance for the care team.• Communicate with individuals from diverse backgrounds in a calm, respectful, and nonjudgmental manner within a residential behavioral health environment. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-25T00:00:00Z

Medical Receptionist

Taunton, Massachusetts
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily administrative and patient-facing operations in Taunton, Massachusetts. This Long-term Contract position plays an important role in maintaining accurate records, coordinating insurance-related tasks, and ensuring clients receive a welcoming and organized experience throughout their care journey. The ideal candidate is comfortable working with healthcare software, managing documentation, and communicating effectively with patients, guardians, providers, and insurance representatives. Responsibilities: • Process and monitor claims information, enter data accurately, and investigate any billing inconsistencies to support timely follow-up and resolution. • Confirm insurance eligibility and coverage for both incoming and current clients by contacting payers and documenting benefit details clearly. • Maintain complete, current, and confidential medical records while ensuring client files are organized and compliant with documentation standards. • Open, update, and close client cases in the electronic health record system and upload required forms and supporting documents into each chart. • Coordinate paperwork completion by tracking missing signatures, obtaining provider approvals, and confirming guardian authorization when applicable. • Support intake activities for new clients, including preparing admission documents, entering referral details, and placing clients into the appropriate program groups. • Welcome new clients to the program, provide basic orientation, answer questions, and help create a positive first impression of the office. • Prepare outgoing correspondence to primary care providers, manage PT-1 requests and renewals, maintain schedules, and handle routine office mail and supply ordering.
2026-09-25T00:00:00Z

Medical Receptionist

Philadelphia, Pennsylvania
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-09-22T00:00:00Z

Medical Receptionist

Minneapolis, Minnesota
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a personable and organized Medical Receptionist to support a busy specialty clinic team in Minneapolis, Minnesota. This opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front desk operations accurate and efficient. In this role, you will coordinate patient-facing administrative tasks, support scheduling needs, and help ensure smooth communication between patients, providers, and clinic staff. Responsibilities:• Welcome patients and visitors upon arrival, complete appointment check-in for clinic and radiology visits, and provide a welcoming first point of contact.• Guide patients through required forms and intake documents, answering routine questions to help them complete paperwork correctly.• Collect and verify demographic, insurance, and eligibility details, then enter information accurately into the practice management system to support timely claims processing.• Receive co-payments and other patient balances, record transactions properly, and follow established front desk payment procedures.• Prepare daily appointment materials and maintain accurate charts to keep providers and staff organized throughout the day.• Arrange follow-up visits and other future appointments while helping patients understand next steps in their care.• Introduce patients to the online portal, assist with enrollment, and explain how to use available self-service features.• Coordinate interpreter services when needed and respond to patient or visitor questions, directions, and general concerns in a courteous manner.• Maintain front office organization by keeping the lobby presentable, monitoring basic supplies, and updating provider referral information in NextGen for accurate records.• Partner with clinical and administrative staff to support steady patient flow and continuity of care across the clinic.
2026-09-16T00:00:00Z

Medical Receptionist

Boise, Idaho
onsite
Temporary / Contract
21 - 25 USD / Hourly
Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care.
2026-09-11T00:00:00Z

Front Desk Admin

St Paul, Minnesota
onsite
Temporary / Contract
19 - 22 USD / Hourly
Job Summary:We are seeking a professional and dependable Part-Time Front Desk Administrator to support daily office operations and serve as the first point of contact for visitors, clients and staff. Based on general knowledge.Key Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner. Based on general knowledge.</li><li>Answer, screen and direct incoming phone calls. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages and deliveries. Based on general knowledge.</li><li>Maintain the front desk area and ensure a welcoming office environment. Based on general knowledge.</li><li>Schedule appointments, meetings and conference rooms. Based on general knowledge.</li><li>Perform data entry, filing, scanning and general administrative support. Based on general knowledge.</li><li>Order and track office supplies as needed. Based on general knowledge.</li><li>Support various departments with clerical tasks and special projects. Based on general knowledge.</li></ul>
2026-09-17T00:00:00Z

Front Desk/Data Entry

Fort Wayne, Indiana
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a dependable Front Desk/Data Entry specialist to support daily office operations for a non-profit organization in Fort Wayne, Indiana. This Long-term Contract position is ideal for someone who enjoys balancing guest-facing responsibilities with accurate administrative support. The person in this role will help create a welcoming front office experience while ensuring information is entered and maintained with a high level of accuracy. Responsibilities: • Welcome visitors and provide attentive front desk support in a courteous and timely manner. • Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate staff members. • Enter, update, and maintain records in internal databases with close attention to detail. • Assist with routine administrative tasks that support smooth day-to-day office operations. • Respond to general inbound inquiries and provide clear, helpful information to callers and guests. • Keep the reception area organized and presentable while supporting overall office coordination.
2026-09-25T00:00:00Z

Front Desk Associate

Hilo, Hawaii
onsite
Temporary / Contract
20.85 - 21.85 USD / Hourly
We are looking for a dependable Front Desk Associate. to support daily office activity and provide a welcoming experience for visitors onsite in Hilo, Hawaii. This is short-term coverage for a Front Desk Associate is suited to someone who enjoys customer-facing work, stays organized in a fast-paced setting, and can keep front office tasks running smoothly. The person in this Front Desk Associate role will work closely with a customer service-focused team while helping coordinate routine administrative and delivery-related activities. Apply today! Responsibilities:• Welcome visitors and members in person, answer basic questions, and direct them to the appropriate resources or contacts• Oversee day-to-day reception area activities to ensure the front desk remains organized, responsive, and attentive to detail• Handle incoming correspondence and prepare outbound mail accurately and on schedule• Arrange courier pickups, receive deliveries, and track items to support timely distribution• Provide general administrative assistance to help maintain efficient business operations
2026-09-18T00:00:00Z

Front Desk Coordinator

New York, New York
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an experienced and service-oriented Front Desk Coordinator to support daily front office operations in New York, New York. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and scheduling running smoothly. The right candidate will bring strong front desk experience, confidence handling high call volumes, and a detail-oriented approach to in-person and phone interactions. Responsibilities: • Welcome guests, clients, and staff with a courteous presence while managing the front reception area efficiently. • Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and ensure messages are relayed accurately. • Provide concierge-style assistance by answering general questions, guiding visitors, and helping coordinate front desk needs throughout the day. • Maintain an organized check-in process for visitors, deliveries, and appointments to support a smooth office experience. • Monitor the main reception space to ensure it remains presentable, functional, and ready for daily business activity. • Support administrative coordination by assisting with scheduling, basic office communications, and routine front desk documentation. • Respond promptly to inbound phone inquiries and in-person requests while maintaining a high standard of customer service.
2026-09-27T00:00:00Z

Front Desk Coordinator

Menlo Park, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to provide on-site support in Menlo Park, California in a Contract position. This role serves as the first point of contact for visitors, employees, partners, and associates while helping daily office operations run smoothly. The ideal candidate is organized, service-oriented, and comfortable managing reception tasks, coordinating lunch orders, and preparing meeting spaces for a detail-oriented workplace experience. Responsibilities: • Welcome guests and staff at the front desk and create a detail-oriented, business-focused first impression. • Manage reception coverage throughout the workweek by answering incoming calls, directing inquiries, and assisting with front-of-house needs. • Coordinate daily lunch requests, confirm order details, and complete order reconciliation after delivery. • Prepare conference and meeting rooms before scheduled use, including checking room setup and basic meeting technology readiness. • Monitor the reception area and shared front-of-house spaces to ensure they remain organized, presentable, and fully supported. • Provide administrative assistance such as data entry, file organization, and communication support using Microsoft Office tools. • Support scheduling and coverage needs during team absences and participate in training to ensure continuity of front desk operations. • Assist with accounting-related administrative tasks in the Sun European-based system when needed.
2026-09-29T00:00:00Z

Front Desk Coordinator

Richmond, Virginia
onsite
Temporary / Contract
17.689 - 20.482 USD / Hourly
We are looking for a Front Desk Coordinator with relevant experience to support daily front office operations in Richmond, Virginia. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, managing administrative details, and keeping records organized. The person in this role will serve as a key point of contact for visitors while helping maintain efficient document handling and front desk coverage. Responsibilities: • Welcome guests and staff professionally, providing a positive first impression and directing visitors to the appropriate contacts or areas. • Manage front desk activity by answering inquiries, coordinating visitor access, and supporting day-to-day reception coverage. • Provide concierge-style assistance by responding to routine requests and helping individuals navigate on-site services and information. • Maintain organized filing systems for physical and digital documents to support easy retrieval and accurate recordkeeping. • Process, sort, and update records with close attention to detail to help ensure information remains current and properly stored. • Support general administrative tasks such as handling incoming correspondence, monitoring shared front office resources, and assisting with office coordination as needed.
2026-09-24T00:00:00Z

Front Desk Coordinator

Ann Arbor, Michigan
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a Front Desk Coordinator to support daily reception and administrative operations for a healthcare and assisted living environment in Ann Arbor, Michigan. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming experience, staying organized, and helping office activities run smoothly. The role requires a service-minded and detail-oriented individual who can manage visitor interactions, handle clerical tasks, and adapt to a rotating schedule that includes every other weekend. Responsibilities: • Welcome guests, residents, families, and vendors while collecting and recording the appropriate visitor details. • Answer and route incoming phone calls through a multi-line switchboard with courtesy and accuracy. • Perform data entry tasks and maintain organized records to support day-to-day office operations. • Scan, file, and retrieve documents so information remains accurate and accessible. • Receive, sort, and coordinate incoming packages and deliveries for the office or community. • Provide general administrative assistance as needed to support front desk and office functions. • Direct visitors to the correct department or staff member and respond to routine questions in a courteous manner. • Work a consistent weekday schedule and cover every other weekend, with adjusted weekdays to maintain regular hours.
2026-09-15T00:00:00Z

Front Desk Coordinator

Greenville, South Carolina
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a Front Desk Coordinator to serve as the first point of contact for visitors and callers at our South Carolina location. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming environment while keeping daily administrative operations organized and efficient. The person in this role will support front office activities, manage communications, and assist with reporting and general office coordination. Responsibilities: • Welcome visitors professionally and ensure each guest is directed to the appropriate person or department. • Manage a multi-line phone system, answer incoming calls promptly, and route inquiries accurately. • Maintain the front desk area so it remains organized, presentable, and ready to receive guests throughout the day. • Prepare routine administrative reports and help keep office records updated and accurate. • Provide day-to-day clerical support such as filing, data entry, scheduling assistance, and document handling. • Respond to general questions from visitors and callers with a courteous and service-focused approach. • Coordinate with internal teams to support smooth front office operations and other administrative needs as they arise.
2026-09-28T00:00:00Z