We are looking for a highly organized Administrative Assistant to join our team in Tampa, Florida. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. This opportunity is ideal for someone who excels in multitasking and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, ensuring exceptional customer service.<br>• Manage daily administrative tasks, including scheduling and organizing office activities.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Serve as the first point of contact by greeting visitors and handling receptionist duties.<br>• Coordinate and communicate effectively with internal teams to support operational needs.<br>• Prepare and process documentation in compliance with office procedures.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Assist in compiling reports and presentations as needed.<br>• Provide support in planning and executing meetings or events.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join our team in Myakka, Florida. This role offers an exciting opportunity to support the owners of a family-run business. The ideal candidate will possess excellent organizational skills, adaptability, and a willingness to assist both in the office and out in the field.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the owners, including managing schedules and coordinating meetings.</p><p>• Prepare documents and materials for presentations, reports, and day-to-day operations.</p><p>• Maintain and organize calendars to ensure efficient time management.</p><p>• Facilitate communication through email correspondence and follow-ups.</p><p>• Utilize office software, including Microsoft Office and Outlook, to complete tasks efficiently.</p><p>• Work collaboratively with the broader team to ensure seamless operations.</p><p>• Uphold professionalism and confidentiality in handling sensitive information.</p><p>• Adapt to evolving priorities and tasks in a dynamic work environment.</p>
<p>We are looking for a dedicated Executive Assistant to join our team. This role involves providing high-level administrative support to multiple executives, ensuring seamless operations and efficient communication. The ideal candidate will thrive in a dynamic environment, possess exceptional organizational skills, and be committed to maintaining confidentiality while juggling various responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules and manage calendars for multiple executives to ensure optimal time management.</p><p>• Prepare meeting agendas, take detailed minutes, and follow up on action items to support effective decision-making.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p><p>• Assist with the preparation of reports, presentations, and communications using Office and Adobe software.</p><p>• Organize and manage multiple projects simultaneously, adapting to shifting priorities as needed.</p><p>• Provide ad hoc support to executives, addressing diverse needs and ensuring smooth daily operations.</p><p>• Foster positive relationships and collaboration across various teams and personalities.</p><p>• Manage travel arrangements, including booking accommodations and creating itineraries.</p><p>• Monitor and replenish office supplies, ensuring executives have the necessary resources.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and attentive communication.</p><p><br></p><p>This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a highly skilled Executive Assistant to provide exceptional support to senior leadership. This role requires a proactive individual with outstanding organizational abilities and the flexibility to manage complex schedules and travel arrangements. The ideal candidate will thrive in dynamic environments and demonstrate attention to detail in handling high-level communications and confidential matters.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate intricate global travel arrangements, ensuring seamless transitions and handling last-minute changes.</p><p>• Oversee scheduling and calendar management for C-suite executives, prioritizing meetings and events effectively.</p><p>• Facilitate communication with key stakeholders, ensuring timely and accurate exchange of information.</p><p>• Organize and execute office events, including lunches, dinners, and meetings, while maintaining a detail-oriented atmosphere.</p><p>• Travel occasionally to support executives during major events</p><p>• Provide assistance to the broader leadership team for off-site events, board meetings, and team gatherings.</p><p>• Create and refine presentations and reports using Microsoft Office Suite, particularly PowerPoint.</p><p>• Ensure confidentiality and attention to detail in handling sensitive information and executive communications.</p><p>• Act as a reliable point of contact for addressing urgent needs and unexpected challenges.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p><p><br></p><p>This is a permanent opportunity that will pay up to $100,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a diligent and detail-oriented Bookkeeper Assistant to join our team in Tampa, Florida. This position offers an opportunity to contribute to a well-established company. The ideal candidate will support bookkeeping functions while learning and growing into the role of lead bookkeeper over time.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including accurately reviewing and processing invoices.</p><p>• Handle accounts receivable tasks such as generating invoices, recording payments, and maintaining accurate financial records.</p><p>• Assist with payroll management, ensuring timely and precise processing.</p><p>• Perform bank reconciliations and ensure all accounts are balanced and discrepancies are resolved.</p><p>• Collaborate with the current bookkeeper to learn processes and gradually take on more responsibilities.</p><p>• Maintain organized financial records and documentation for auditing and reporting purposes.</p><p>• Communicate with vendors and clients regarding financial matters, addressing inquiries as needed.</p><p>• Provide administrative support for financial operations to ensure smooth daily workflow.</p><p>• Contribute to the transition of responsibilities as the current bookkeeper prepares for retirement.</p><p>• Uphold confidentiality and accuracy in all financial and payroll tasks.</p>
