<p>We are looking for a dedicated Executive Assistant to join a small, dynamic office in Tampa, Florida. This role offers an excellent opportunity to work closely with senior leadership, providing essential administrative support while helping to manage confidential and complex tasks. The ideal candidate will bring professionalism, maturity, and a detail-oriented mindset to a collaborative and calm work environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements and itineraries for executives, ensuring seamless logistics.</p><p>• Manage executive calendars by scheduling meetings, appointments, and events.</p><p>• Prepare high-quality documents, reports, and presentations for internal and external use.</p><p>• Handle personal assistant tasks such as running errands, managing wire transfers, and overseeing personal travel arrangements.</p><p>• Organize and maintain office systems and records to ensure efficiency and compliance.</p><p>• Collaborate with executives to prioritize tasks and manage deadlines effectively.</p><p>• Act as the primary point of contact for executives, managing communications and addressing inquiries.</p><p>• Support the team with administrative tasks such as filing, data entry, and correspondence.</p><p>• Maintain confidentiality and demonstrate discretion in handling sensitive information.</p><p>• Assist with special projects and due diligence tasks as directed by executives.</p><p><br></p><p>This is a permanent opportunity that will pay up to $75,000 depending upon prior experience. Please apply to Jane Gearhart if interested! </p>
<p>We are currently seeking a <strong>Part-Time Receptionist</strong> to join our team at an activity center in Sarasota, FL. The <strong>Part-Time Receptionist</strong> will be responsible for providing a wide range of clerical and administrative support. As a <strong>Part-Time Receptionist</strong>, you will be the face of our center, playing a key role in ensuring a welcoming environment for guests and a smooth workflow for staff.</p><p><br></p><p><strong>Schedule:</strong> 7 Hours a Day / 3 times a Week</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer incoming telephone calls and route them appropriately</li><li>Greet and assist visitors upon arrival</li><li>Maintain calendars, schedule meetings, and set up appointments</li><li>Type and proofread documents, reports, and correspondence</li><li>Manage travel arrangements, including booking and itineraries</li><li>Track office expenses and staff attendance</li><li>Copy, fax, and file documents as needed</li><li>Coordinate facility and equipment maintenance</li><li>Manage office cleanliness and supply organization</li><li>Open and close the office as needed</li><li>Set up and take down events hosted at the activity center</li><li>Support senior-level executives and administrative staff</li></ul>
We are looking for a motivated and customer-focused Sales Assistant to join our team on a contract basis in Davenport, Florida. In this role, you will support the sales team by assisting with the presentation of new homes to potential buyers and ensuring a seamless experience throughout the process. This position offers an excellent opportunity to engage with prospective clients, showcase model homes, and contribute to a detail-oriented and welcoming environment.<br><br>Responsibilities:<br>• Prepare and present model homes to prospective buyers, ensuring properties are visually appealing and ready for tours.<br>• Operate security systems, inspect properties, and facilitate adjustments to enhance the overall appearance.<br>• Greet and build rapport with potential clients to understand their housing needs and preferences.<br>• Track visitor traffic and collect information on how prospects discovered the community.<br>• Provide guided tours of model homes, addressing any questions and concerns from prospective buyers.<br>• Establish and maintain strong relationships with clients, fostering trust and communication.<br>• Record daily activities, maintain documentation, and complete required paperwork accurately.<br>• Close and secure model homes at the end of the day while maintaining a clean and organized office environment.<br>• Monitor and document necessary changes or improvements to the properties.<br>• Respond promptly to inquiries and assist with resolving any issues or concerns.
We are looking for a detail-oriented Accounting Assistant I to join our healthcare team in Land O’ Lakes, Florida. In this Contract-to-permanent position, you will play a key role in ensuring the accuracy and efficiency of cash accounting and reconciliation processes. This role involves contributing to the financial operations of multiple hospitals, supporting month-end processes, and maintaining compliance with organizational standards.<br><br>Responsibilities:<br>• Process accounting and reconciliation tasks within the cash department to support financial activities across multiple hospitals.<br>• Assist with adjustments to mass uploads and monitor treasury requests for accurate reporting.<br>• Compile and organize reports, including variance reports from daily banking activities.<br>• Support the Accounting Assistant II with month-end processes and other departmental needs.<br>• Review and assign transactions from intercompany transfer portals to ensure proper documentation.<br>• Prepare productivity reports and monitor department performance metrics.<br>• Maintain compliance with audits, best practices, and internal controls to uphold organizational standards.<br>• Provide training and respond to inquiries within the cash department to ensure operational efficiency.<br>• Handle special projects and additional duties as assigned to meet departmental goals.<br>• Escalate unresolved issues or concerns to management in a timely manner.
