<p>We are looking for a detail-oriented Administrative Assistant to join our team in Clearwater, Florida. This role is crucial in providing organizational support across various departments, ensuring smooth communication and efficient operations. Ideal candidates will thrive in a dynamic environment and bring strong multitasking abilities, excellent communication skills, and a proactive mindset to the table.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact between multiple departments</p><p>• Manage and track permits, notifications, and compliance requirements for active and upcoming projects.</p><p>• Prepare and process pay applications to ensure timely and accurate contractor payments.</p><p>• Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation.</p><p>• Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence.</p><p>• Provide general administrative support, including data entry, file management, and preparation of departmental materials.</p><p><br></p><p>The ideal candidate for this job will have great communication skills, comfortable working in MS Office Suite and will have prior experience in the construction industry. </p><p><br></p><p>This is a permanent opportunity. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Venice, Florida. In this role, you will provide essential administrative support to the dept, ensuring smooth operations and efficient management of tasks. This position is ideal for someone who thrives in a fast-paced environment and excels at multitasking while maintaining accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary administrative support for the dept, handling a variety of tasks to facilitate departmental efficiency.</p><p>• Coordinate and manage multiple calendars by scheduling meetings, appointments, and events.</p><p>• Document and distribute meeting minutes, ensuring follow-up on assigned action items.</p><p>• Assist with administrative tasks related to training programs, including tracking and organization.</p><p>• Ensure compliance with company policies, procedures, and safety regulations while performing duties.</p><p>• Participate in performance improvement initiatives and job-related training, such as cGMP.</p><p>• Maintain accurate and organized records for departmental use.</p><p>• Address inbound calls professionally and provide necessary information or assistance.</p><p>• Perform receptionist duties, including greeting visitors and managing inquiries.</p><p>• Support data entry tasks to maintain updated and precise documentation.</p>
<p>We are looking for a highly organized and proactive Small Market Sales Assistant to join our team in St Petersburg, Florida. This is a long-term contract position where you will play a vital role in supporting top-performing sales representatives and leaders by handling administrative tasks and ensuring seamless operations. The ideal candidate will excel in managing workflows, utilizing business software, and maintaining clear communication with clients and referral sources.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and leaders, ensuring efficient workflow and timely completion of tasks.</p><p>• Coordinate submission processes and track activities using CRM tools to maintain accurate records.</p><p>• Prepare and send detailed correspondence to clients and referral accounts to strengthen relationships.</p><p>• Organize and manage reports, spreadsheets, and word documents to support sales operations.</p><p>• Collaborate with clients, referral sources, and sales teams to meet strict deadlines and ensure smooth communication.</p><p>• Utilize Microsoft Outlook, Salesforce, and other business software to streamline administrative processes.</p><p>• Assist with ad hoc financial tasks, including data entry and report generation.</p><p>• Perform photocopying and document scanning duties as needed to maintain organized records.</p><p>• Monitor and log activities into internal systems to ensure compliance with submission workflows.</p><p>• Support the team with various administrative duties to enhance overall sales performance.</p>
We are looking for a skilled Legal Assistant to join our team in Tampa, Florida, on a Contract to permanent basis. The ideal candidate will play an integral role in supporting complex litigation processes in federal and state courts, ensuring seamless operations and effective collaboration within the legal team. This position requires a detail-oriented individual with experience in trial preparation, discovery management, e-filing, scheduling, and intellectual property litigation.<br><br>Responsibilities:<br>• File legal documents electronically with federal and Florida state courts.<br>• Coordinate attorneys’ calendars, schedule client meetings, hearings, and track critical deadlines.<br>• Assist in drafting, proofreading, and editing legal documents and contracts to ensure accuracy and proper formatting.<br>• Maintain and organize both physical and electronic client files for easy access and updates.<br>• Review and prepare pre-bills for attorneys’ approval, ensuring all billing details are accurate.<br>• Draft client correspondence regarding invoices and address billing inquiries.<br>• Conduct new business intake processes, including conflicts checks and managing the opening and closing of client matters.<br>• Perform administrative tasks such as expense reporting, tracking client-related expenses, and handling general correspondence.<br>• Provide support for trial preparation, including organizing exhibits and documentation.<br>• Assist with trademark filings and matters involving the United States Patent and Trademark Office as needed.
