We are looking for a bilingual Administrative Assistant fluent in both English and Spanish to join our team in Tampa, Florida. This Contract position involves providing vital administrative support to ensure the smooth operations of a small office environment. The role requires strong organizational skills and a customer-focused approach to assist with daily office functions and events.<br><br>Responsibilities:<br>• Welcome clients and visitors while managing front-desk operations.<br>• Enter orders and assist with invoicing; training on QuickBooks will be provided.<br>• Organize and maintain office systems, including filing, breakroom upkeep, and conference room arrangements.<br>• Provide support for trade shows and company-hosted events.<br>• Handle mailings, manage office supplies, and perform general administrative tasks.<br>• Utilize Microsoft Office Suite to create and maintain spreadsheets with basic to intermediate proficiency.
<p>We are looking for an organized and proactive Administrative Assistant to join our team in Sarasota, Florida. In this role, you will play a key part in ensuring smooth daily operations by managing administrative tasks and supporting various office functions. This is an excellent opportunity to contribute to a growing company. </p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls to the appropriate team members.</p><p>• Coordinate and schedule meetings to ensure efficient time management.</p><p>• Prepare purchase orders and ensure timely processing.</p><p>• Generate basic invoices with attention to accuracy.</p><p>• Perform precise data entry to maintain organized records.</p><p>• Support office operations by managing documents and files.</p><p>• Handle general administrative tasks to assist the office manager.</p><p>• Collaborate with team members to address any operational needs.</p><p>• Provide exceptional customer service to clients and staff.</p><p><br></p><p>This is a permanent opportunity that will pay up to $46,000 annually depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p><strong>Job Summary</strong></p><p> The Administrative Assistant provides administrative and clerical support to ensure efficient day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while supporting team members and leadership.</p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, organize, and maintain files, records, and documentation</li><li>Draft and edit correspondence, reports, and presentations</li><li>Assist with data entry, tracking, and basic reporting</li><li>Order office supplies and maintain inventory as needed</li><li>Support internal teams with administrative tasks and projects</li><li>Maintain a professional and organized office environment</li><li>Perform other administrative duties as assigned</li></ul>
<p>We are looking for a skilled Office Assistant to join our team in Venice, Florida. This is a contract position, offering an excellent opportunity to contribute to a dynamic accountancy firm during a busy tax season. If you are organized, detail-oriented, and comfortable with office technologies, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide receptionist support by welcoming visitors and directing them appropriately.</p><p>• Manage inbound calls, ensuring queries are addressed efficiently or forwarded to the correct department.</p><p>• Perform document scanning tasks to maintain accurate digital records.</p><p>• Handle clerical responsibilities such as filing, scheduling, and data entry.</p><p>• Assist in maintaining a meticulous and organized office environment.</p><p>• Collaborate with team members to ensure smooth daily operations.</p><p>• Ensure business casual attire is maintained to uphold the firm’s image.</p><p>• Support office processes by being adaptable and tech-savvy.</p><p>• Participate in working interviews to showcase skills and fit for the role.</p>
<p>We are looking for a dedicated Legal Assistant to join a dynamic Real Estate Practice group in Bradenton, Florida. This position offers an excellent opportunity for growth and development while working in a collaborative office environment. The ideal candidate will have experience in legal support and be eager to contribute to a busy and thriving team. <strong>Please send your resume to Stacey Lyons via LinkedIn for immediate consideration!</strong></p><p><br></p><p>Responsibilities:</p><p>• Support the Real Estate Practice group by managing case files and ensuring timely document preparation.</p><p>• Handle e-filing processes for court submissions and maintain accurate records of filings.</p><p>• Coordinate schedules and appointments through effective calendar management.</p><p>• Assist in drafting, reviewing, and organizing real estate contracts and closing documents.</p><p>• Prepare and submit court filings in compliance with legal procedures.</p><p>• Collaborate with attorneys and other team members to ensure efficient workflow.</p><p>• Provide administrative support to facilitate seamless real estate transactions.</p><p>• Communicate with clients and external parties to gather necessary information and ensure satisfaction.</p><p>• Maintain confidentiality and uphold high standards of integrity and attention to detail in all interactions.</p>
We are looking for a dedicated Operations Assistant to join our team in Kissimmee, Florida. As part of this long-term contract position, you will play a key role in supporting project coordination and operational workflows. This opportunity is ideal for individuals with a strong attention to detail and excellent communication skills who thrive in a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Coordinate and manage project tasks, ensuring timely delivery of assets and deliverables.<br>• Facilitate cross-functional meetings to clarify requirements and align teams.<br>• Maintain accurate records and documentation to support ongoing operations.<br>• Organize and prioritize routine activities with guidance from leadership.<br>• Communicate updates effectively across teams and stakeholders.<br>• Adapt to shifting priorities while managing multiple tasks simultaneously.<br>• Collaborate with partners at various levels to support team objectives.<br>• Utilize office software on both PC and Mac platforms to optimize workflows.<br>• Monitor timelines and productivity to ensure objectives are met.<br>• Provide support during peak periods and tight deadlines.
