4 Results for Administrative Assistant Jobs in Tampa, FL

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Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office. Responsibilities:• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.• Prepare and submit expense reports with accuracy using approved internal tools and established processes.• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests. This is permanent opportunity that will pay up to $80,000 depending upon experience.
2026-09-23T00:00:00Z

Legal Assistant

Tampa, FL
onsite
Temporary / Contract
19.7885 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a litigation-focused team in Tampa, Florida on a Contract basis. This role supports attorneys with court filings, deadline tracking, document preparation, and day-to-day administrative coordination in a fast-moving legal environment. The ideal candidate brings strong judgment, excellent organizational skills, and the ability to manage multiple priorities while maintaining accuracy under tight deadlines. Responsibilities: • Prepare, proofread, and finalize legal pleadings, correspondence, and other case-related materials for electronic submission in state and federal courts. • Maintain complex calendars by tracking court deadlines, litigation milestones, hearings, and attorney commitments to ensure timely follow-through. • Transcribe, edit, and format legal documents with a high level of accuracy and consistency. • Organize and maintain case records by saving, indexing, and retrieving documents within the firm's document management system, including iManage. • Coordinate depositions, meetings, and other case-related appointments by working with attorneys, clients, court personnel, and outside parties. • Arrange attorney travel plans and process related expense documentation in a timely and accurate manner. • Support litigation workflow through file maintenance and general administrative assistance, including scanning, copying, mailing, and other office tasks as needed. • Assist attorneys who manage active litigation matters by keeping materials organized and helping ensure deadlines and deliverables are met.
2026-09-30T00:00:00Z

Accounting Administrator

Clearwater, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounting Administrator to join a busy team in Clearwater, Florida. This position supports core accounting operations with a strong focus on customer payment activity, documentation management, and issue resolution tied to invoicing. The role is well suited for someone who is highly organized, detail-oriented, and comfortable working across accounts receivable, project teams, and administrative accounting tasks. Responsibilities:• Manage lien waiver documentation and Notice to Owner filings for active jobs, ensuring records are completed accurately and on time.• Apply customer payments received by check, wire, and other methods to the appropriate accounts within the general ledger system.• Process customer credit card transactions and maintain accurate payment records in the accounting platform.• Investigate billing concerns by reviewing invoice details, confirming charges, and coordinating with customers to address discrepancies.• Partner with project managers to resolve project-related invoicing issues, including incorrect quantities, materials, or charges.• Determine whether customer accounts require credits or corrected billing and complete the necessary follow-up actions.• Support ongoing accounting operations through cross-training in billing, invoicing, and accounts payable functions as business needs evolve.• Contribute to the maintenance and improvement of accounts payable and accounts receivable procedures and related documentation.
2026-10-02T00:00:00Z

Receptionist

Tampa, FL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front-office operations in Tampa, Florida. This position is well suited to someone who enjoys maintaining an organized workplace, welcoming visitors with care, and assisting with light administrative work in a quieter office setting. You will serve as a key point of contact for guests, deliveries, and general office coordination while partnering closely with the Human Resources team. Responsibilities:• Welcome visitors, interview candidates, and other guests with a detail-oriented and courteous approach while ensuring a positive arrival experience.• Manage the front desk area and oversee the main office entrance, maintaining an orderly and well-presented reception environment.• Answer and route incoming calls to the appropriate contacts, while responding to general inquiries in a timely manner.• Coordinate incoming mail, package deliveries, and courier shipments, including regular weekly and daily distribution activities.• Provide administrative support using Microsoft Office, including basic spreadsheet tracking and routine office documentation.• Assist the People & Culture team with general office tasks and additional administrative projects during slower periods.• Help prepare for occasional higher-traffic periods when employees or visitors from other company locations are onsite.• Support day-to-day workplace operations by monitoring front-office needs and helping maintain smooth office flow. This is a permanent, part-time role of 32 hours per week. This role will still be eligible for full benefits. Please appl to Jane Gearhart if interested!
2026-09-17T00:00:00Z

4 results for Administrative Assistant in Tampa, FL