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5 results for Administrative Assistant in Tampa, FL

Administrative Assistant

Sarasota, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Sarasota, Florida in a Contract position. This role serves as a key point of contact for residents, visitors, and service providers while helping keep administrative tasks organized and on schedule. The ideal candidate brings a strong customer service approach, strong computer skills, and the ability to stay composed in a small office that can shift from quiet to fast-moving throughout the day. Responsibilities: • Welcome homeowners, guests, and vendors at the front desk and provide courteous assistance with questions or office needs. • Support the property manager and board members with day-to-day administrative tasks, correspondence, and document handling. • Process rental and homeowner applications, ensuring forms and supporting paperwork are complete and properly organized. • Maintain accurate filing systems, office records, and data entry tasks to support efficient office operations. • Prepare access credentials and respond to routine resident requests in a timely and attentive manner. • Compile basic reports and perform general clerical duties such as scheduling, document preparation, and phone coverage. • Help maintain an orderly, well-organized office environment and adapt to changing front-desk activity levels throughout the day.
2026-06-29T00:00:00Z

Accounting Assistant

Tampa, FL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a growing team in Tampa, Florida. This contract position with permanent potential is well suited for someone who is organized, detail-focused, and comfortable handling a mix of accounting support and administrative duties. The role will contribute to accurate transaction processing, timely record maintenance, and front-office support while working closely with internal staff and vendors. Responsibilities: • Process incoming payables and receivables by reviewing documents, entering financial details, and maintaining accurate records • Assign the proper accounting codes to invoices and prepare approved vendor bills for entry into the system • Perform bank account reconciliations and help investigate discrepancies to keep financial data current and reliable • Enter high volumes of numeric and general data with precision while updating accounting and administrative records • Scan, organize, and maintain invoices and supporting documentation in digital filing systems for easy retrieval • Assist with vendor invoice entry and ensure submitted documents are complete, accurate, and properly documented • Provide receptionist and front-desk support, including greeting visitors and assisting with routine administrative needs
2026-06-29T00:00:00Z

Personal Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Personal Executive Assistant for a company in Tampa, Florida. This on-site role blends personal assistance with office coordination and calls for someone who is highly discreet, organized, and proactive in anticipating day-to-day needs. The right candidate will be comfortable managing shifting priorities, maintaining clear communication, and providing dependable support across calendars, appointments, correspondence, and administrative tasks. Responsibilities:• Coordinate personal and business schedules for key individuals, ensuring appointments, meetings, and commitments are accurately organized and updated.• Prepare and distribute daily agendas that outline meetings, appointments, and relevant details needed for a smooth day.• Arrange medical visits and complete related documentation, while monitoring prescription availability and assisting with refill coordination and home delivery.• Manage incoming communications for the office, including answering calls, relaying messages, and maintaining a welcoming front-office presence.• Handle written correspondence and routine administrative follow-up with a high degree of confidentiality and attention to detail.• Assemble presentation materials for meetings, ensuring documents are complete and well organized.• Support meeting preparation by gathering information, organizing materials, and helping executives stay ready for upcoming discussions.• Run occasional errands and provide hands-on assistance with personal tasks as needed.• Adapt support based on seasonal changes in executive location, maintaining continuity and responsiveness throughout the year. This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-06-24T00:00:00Z

Receptionist

Tampa, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Tampa, Florida. This role serves as the first point of contact for visitors, callers, and staff while also handling a range of administrative tasks that help the office run smoothly. The ideal candidate brings strong customer service skills, sound organizational ability, and confidence communicating in both English and Spanish. Responsibilities: • Welcome guests warmly, manage visitor check-in procedures, and maintain accurate records for arrivals and badges when needed. • Answer and route incoming calls through a multi-line phone system while providing courteous and helpful assistance. • Receive, organize, and distribute incoming mail, packages, and deliveries to the appropriate recipients. • Coordinate appointments, meeting schedules, and shared space reservations to support daily office activity. • Complete administrative tasks such as filing, scanning, photocopying, and basic data entry with accuracy and efficiency. • Monitor inventory levels for reception and common-area supplies and place orders to keep essential materials stocked. • Keep the front desk and reception area neat, presentable, and welcoming for visitors and employees. • Respond to routine questions, address minor concerns professionally, and escalate issues to the appropriate team members when necessary. • Support office events, special assignments, and coverage needs at different locations as requested.
2026-06-29T00:00:00Z

Receptionist

Tampa, FL
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an experienced and dependable Receptionist to support a contract assignment in Tampa, Florida. This on-site opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping daily front office operations running smoothly. The role calls for strong communication, attention to detail, and the ability to stay organized in a busy service-focused office environment. Responsibilities: • Welcome employees, guests, and vendors in a courteous manner and ensure they are directed appropriately upon arrival. • Handle incoming phone calls efficiently, route messages to the correct contacts, and respond to general front desk inquiries with professionalism. • Receive, sort, and distribute mail and deliveries to help maintain orderly daily office operations. • Monitor inventory of common office items, refreshments, and snack supplies, and replenish or organize materials as needed. • Keep the reception and common front office areas neat, presentable, and ready for visitors throughout the day. • Provide day-to-day administrative assistance such as basic clerical support, scheduling help, and office coordination tasks. • Support a collaborative workplace by assisting with miscellaneous operational needs in a fast-moving office setting.
2026-06-26T00:00:00Z