<p>Our client is in need of a detail-oriented Receptionist/Administrative Assistant to join a prestigious members club located in San Antonio, Texas. This position requires a dedicated individual who can provide exceptional service to members and guests while maintaining the club's high standards. The role is part time and involves working only on Saturday and Sunday, adhering to a business dress code and ensuring a welcoming and organized environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet members and guests warmly upon arrival, creating a positive first impression.</p><p>• Respond promptly to inquiries about club facilities, services, events, and membership details.</p><p>• Manage reservations for dining and private events, ensuring accuracy and efficiency.</p><p>• Handle incoming calls, directing them to the appropriate department or individual and taking messages when necessary.</p><p>• Address member and guest concerns in a courteous and effective manner, seeking resolutions.</p><p>• Maintain a clean, organized, and presentable reception area at all times.</p><p>• Assist with clerical tasks such as filing, photocopying, faxing, and collating documents.</p><p>• Coordinate the pick-up and delivery of mail and packages, including express services.</p><p>• Collaborate with other staff to ensure seamless service and a positive member experience.</p><p>• Support office operations by receiving, stocking, and distributing supplies.</p>
<p>Our client is in need of a detail-oriented Administrative Assistant to join their team in San Antonio area. In this role, you’ll provide essential support to ensure smooth daily operations, from managing schedules to communicating effectively with team members and stakeholders. This position requires a reliable, proactive individual who can handle multiple tasks with efficiency and a strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain schedules, including arranging meetings and appointments.</p><p>• Answer and direct inbound calls, ensuring prompt and attentive communication.</p><p>• Manage calendars and prioritize tasks to optimize time management.</p><p>• Prepare correspondence and documentation with high attention to detail.</p><p>• Handle receptionist duties, including greeting visitors and managing inquiries.</p><p>• Maintain confidentiality of sensitive information at all times.</p><p>• Collaborate with team members to support administrative projects and tasks.</p><p>• Utilize Adobe InDesign for document preparation and formatting.</p><p>• Ensure effective written and verbal communication within the organization.</p><p>• Organize and manage office supplies and administrative tools as needed.</p>
<p>We are looking for a detail-oriented Project Assistant to join our team on a contract basis. In this role, you will provide essential administrative support to a construction site project team, ensuring operations run smoothly and efficiently. This position requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily administrative support to the construction site team, ensuring all tasks are completed efficiently.</p><p>• Coordinate travel arrangements, including reservations, itineraries, and agendas for team members.</p><p>• Organize and facilitate project-related meetings by preparing agendas, scheduling, and recording minutes.</p><p>• Maintain and update project-specific tools such as calendars, seating charts, and access cards.</p><p>• Process expense reports for project executives and managers promptly and accurately.</p><p>• Address general office inquiries, escalating issues as needed to maintain productivity.</p><p>• Assist with technical issues, including internet access and office equipment, and liaise with the Information Systems team when necessary.</p><p>• Manage project filing systems, ensuring documents are organized and accessible.</p><p>• Order and maintain office supplies to support the needs of the project team.</p><p>• Contribute ideas to improve administrative processes and support special projects or events as required.</p>
<p>In this role, you will provide essential administrative support to a fast-paced construction project team, ensuring smooth day-to-day operations and effective communication across all stakeholders. Your organizational abilities and proactive mindset will be key to keeping projects on track.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office functions for the project team, including document organization, mail processing, invoice handling, and maintaining updated contact records.</li><li>Deliver professional and approachable support to team members, clients, and partners.</li><li>Oversee scheduling and calendar management, coordinate meetings, and maintain accurate logs of project communications.</li><li>Prepare and submit financial documentation such as expense reports for leadership staff.</li><li>Set up project-specific resources, including meeting spaces, access credentials, and parking arrangements.</li><li>Draft correspondence, presentations, and reports to support project initiatives.</li><li>Update project organizational charts, seating layouts, and related documentation.</li><li>Coordinate travel plans, accommodations, and meeting itineraries for team members.</li><li>Facilitate meeting logistics, assist during sessions, and ensure detailed minutes are recorded and distributed.</li><li>Serve as a primary point of contact for inquiries from staff, clients, and visitors, escalating issues when necessary.</li><li>Collaborate with leadership to manage visitor protocols and site orientation procedures.</li><li>Maintain a professional, organized environment in communications with external partners and internal teams.</li><li>Assist with technical or IT-related challenges on-site by coordinating with the appropriate support teams.</li><li>Support onboarding and transitions for project personnel.</li><li>Maintain and organize filing systems, and assist with document retrieval processes.</li><li>Monitor inventory and order office or on-site supplies as needed.</li><li>Recommend improvements to workflows and contribute to process enhancement initiatives.</li><li>Assist with event planning and special project activities.</li><li>Perform additional tasks and responsibilities as assigned.</li></ul><p><br></p>
