Add your latest resume to match with open positions.

6 results for Administrative Assistant in San Antonio, TX

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
21.00 - 24.00 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to provide support to a fast-paced office environment in Austin, Texas. This contract position is ideal for someone who is highly organized, comfortable with scheduling virtual meetings, and able to manage changing priorities with accuracy and professionalism. The role offers the opportunity to contribute to a small, fast-paced team that supports a large client base while handling essential administrative coordination. Responsibilities:• Coordinate and manage Zoom meetings, including setting schedules, sending invitations, and ensuring calls run smoothly.• Maintain calendars and organize appointments through Outlook to support daily team operations.• Enter, update, and track administrative data with a high level of accuracy and attention to detail.• Provide front-office and receptionist support, including handling inbound calls and directing inquiries appropriately.• Assist the team with shifting project needs by taking on new tasks and adjusting priorities as business demands change.• Support a high-volume administrative environment by helping a small team stay organized and responsive to client needs.
2026-08-11T15:58:39Z

Accounting Administrator

Creedmoor, TX
onsite
Permanent / Full Time
45760.00 - 54080.00 USD / Yearly
We are seeking a detail-oriented Administrative Assistant to support our mechanical contracting operations. You will handle daily office tasks, manage documentation, and issue vendor purchase orders. A basic understanding ofconstruction lien notices and waivers is highly preferred.Key ResponsibilitiesIssue purchase orders: Generate, track and distribute POs to suppliers and subcontractors.Process construction documents: Prepare, track and log preliminary lien notices and lien waivers for vendors.Subcontract Compliance: Tracking lien waivers, certified payroll, and certificates of insurance.Manage office systems: Utilize Microsoft Word and Excel to create reports, letters, and spreadsheets.Handle daily correspondence: Answer phone calls, route emails, and distribute incoming mail.Support billing workflows: Assist the accounting team by verifying invoices and tracking receipts as needed.
2026-08-21T13:28:44Z

Assistant General Counsel

Austin, TX
onsite
Permanent / Full Time
200000.00 - 300000.00 USD / Yearly
We are looking for an accomplished Assistant General Counsel to join a high-growth consumer technology and healthcare organization in Austin, Texas. In this role, you will partner closely with the General Counsel to strengthen the legal function, guide strategic decision-making, and support expansion across e-commerce, telehealth, and pharmacy operations. This opportunity is well suited for an attorney who combines strong regulatory knowledge with practical business judgment and thrives in a collaborative, onsite environment. Responsibilities: • Advise senior leadership on significant legal, regulatory, and governance matters that affect business strategy and operational growth. • Design and enhance legal policies, internal controls, and risk management frameworks that support scalable healthcare and consumer-facing operations. • Help direct the day-to-day work of the legal team, providing mentorship, setting priorities, and maintaining high standards of legal support. • Lead legal oversight for major business transactions and dispute matters, including coordination with external counsel and review of related budgets and strategy. • Interpret changing healthcare and consumer regulations and translate those developments into practical guidance for business stakeholders. • Support the administration of compliance programs tied to federal and state healthcare requirements across telehealth, pharmacy, and e-commerce services. • Monitor state-specific rules involving telemedicine, prescribing practices, and corporate practice restrictions to help maintain compliant operations. • Assist with the management of pharmacy licenses, accreditations, audits, inspections, and regulatory inquiries across multiple jurisdictions. • Provide counsel on privacy, data protection, prescription marketing, drug labeling, and other regulatory issues impacting patient and consumer platforms. • Partner with the General Counsel on legal department planning, new product initiatives, and market expansion efforts in additional territories.
2026-08-10T14:43:43Z

Legal Assistant

Austin, TX
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for an experienced Legal Assistant to support attorneys in a dynamic services environment in Austin, Texas. This role is ideal for someone who brings strong law firm experience, excellent judgment, and the ability to keep complex schedules, documents, and priorities moving efficiently. The successful candidate will play a key part in day-to-day practice support while handling sensitive information with a high level of professionalism and discretion. Responsibilities: • Manage attorney schedules, coordinate meetings, oversee travel arrangements, and help maintain organized communication across calendars and inboxes. • Track assignments, deadlines, and ongoing priorities to keep legal work progressing smoothly with limited oversight. • Draft, revise, format, and review legal documents, client correspondence, presentations, and other practice-related materials for accuracy and professionalism. • Support matter intake activities by coordinating conflict checks, opening files, and maintaining organized document records. • Assist with billing processes, budget tracking, client-related financial coordination, and alternative fee arrangement administration. • Serve as a liaison among attorneys, clients, and internal teams to ensure timely communication and efficient follow-through. • Contribute to business development efforts by helping prepare presentation materials, supporting client events, and updating relationship management databases. • Handle confidential information with discretion while applying sound judgment in daily administrative and legal support activities. • Use legal technology and productivity tools to streamline workflows, including support for filings and document management tasks. • Provide additional administrative assistance and project support as practice needs evolve.
2026-08-20T16:04:52Z

Assistant Controller

San Antonio, TX
onsite
Permanent / Full Time
100000.00 - 140000.00 USD / Yearly
We are looking for an Assistant Controller to help lead the accounting function and support accurate, timely financial reporting in San Antonio, Texas. This position works closely with the Controller and cross-functional leaders to strengthen internal controls, improve reporting processes, and provide reliable financial insight for business planning. The role is well suited for an accounting specialist who can balance technical expertise with operational leadership across a multi-entity environment. Responsibilities: • Direct daily oversight of the general ledger and supporting subledgers for multiple entities, business units, and investment structures. • Manage monthly and annual close activities, ensuring deadlines are met and financial data is complete, accurate, and properly controlled. • Coordinate the consolidation of results across entities and review financial reporting for compliance with applicable accounting standards. • Prepare and review recurring financial statements, executive reporting materials, and analysis used to support leadership decisions. • Act as the primary contact for external auditors and guide audit preparation, documentation, and issue resolution through completion. • Partner with the Controller and other business leaders to enhance accounting policies, strengthen internal controls, and support strategic finance initiatives. • Identify and implement process improvements and automation opportunities that increase efficiency, improve accuracy, and reinforce the control environment. • Support budgeting, regulatory reporting, and special projects involving technical accounting research, transaction review, capital activity, and debt-related matters. • Provide oversight and guidance on fixed asset and capital accounting, including project setup, capitalization, depreciation, disposals, and budget tracking.
2026-08-07T14:28:50Z

Legal Assistant

Austin, TX
onsite
Permanent / Full Time
- USD / Yearly
This prominent and well known law Firm in Austin, Texas, is looking for a highly organized Legal Assistant to support attorneys in a fast-moving litigation environment. This position is ideal for someone who can manage competing priorities, maintain accuracy under pressure, and keep critical deadlines on track. The successful candidate will bring strong calendar coordination, filing experience, and a detail-oriented approach to confidential legal matters. Responsibilities:• Coordinate attorney calendars, track court deadlines, and maintain accurate docket records to support timely case management.• Prepare, submit, and monitor electronic court filings while ensuring all documents meet jurisdictional requirements.• Review upcoming deadlines with attorneys and provide consistent follow-up to help keep matters progressing on schedule.• Organize legal documents, correspondence, and case materials with a high level of accuracy and attention to detail.• Support litigation workflow by handling multiple active matters at once and adjusting priorities as case demands shift.• Contribute to team operations by collaborating with colleagues and assisting with additional assignments or special projects as needed.• Protect sensitive legal and client information by exercising sound judgment and maintaining strict confidentiality at all times.If this firm in Austin sounds like you, email your resume to:rosemarie.jones< at >roberthalf.< com >
2026-08-18T23:48:44Z