We are looking for a dedicated Administrative Assistant to join our team in Austin, Texas. This is a long-term contract position where you will play an integral role in ensuring smooth and efficient administrative operations, with a special focus on front desk responsibilities. You will report directly to the Business Services Supervisor and contribute to a variety of projects and tasks.<br><br>Responsibilities:<br>• Serve as the primary Administrative Assistant to the Business Services Supervisor, providing direct support as needed.<br>• Manage front desk operations, ensuring prompt and attentive coverage, even on short notice.<br>• Assist with data entry tasks, maintaining accuracy and organization in all documentation.<br>• Contribute to the completion of administrative projects by coordinating tasks and meeting deadlines.<br>• Support general business service operations, ensuring all administrative needs are addressed.<br>• Answer inbound calls and respond to inquiries in a thorough and timely manner.<br>• Maintain schedules and calendars to optimize daily office operations.<br>• Provide assistance with receptionist duties, greeting visitors and ensuring a welcoming environment.
We are looking for a detail-oriented Administrative Assistant to join our team in San Antonio, Texas. This long-term contract position offers the opportunity to support our Learning & Development department by ensuring smooth administrative operations. If you are organized, proactive, and skilled in managing multiple tasks, we would love to hear from you.<br><br>Responsibilities:<br>• Maintain and organize both digital and physical files to ensure accessibility and efficient retrieval.<br>• Accurately input and update training records and other relevant data into the organization's systems.<br>• Schedule and coordinate training sessions, meetings, and events, handling all logistics to ensure seamless execution.<br>• Keep training materials and resources well-organized and up-to-date for easy access.<br>• Submit and monitor work orders related to training facilities and equipment to ensure timely resolution.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries professionally.<br>• Coordinate and manage calendars to ensure appointments, meetings, and sessions are scheduled effectively.<br>• Prepare and format documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.<br>• Assist in creating and maintaining schedules for various administrative and training activities.<br>• Perform numeric and detailed data entry tasks with accuracy and efficiency.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
