We are looking for a detail-oriented Administrative Assistant to join our team in San Antonio, Texas. This long-term contract position offers the opportunity to support our Learning & Development department by ensuring smooth administrative operations. If you are organized, proactive, and skilled in managing multiple tasks, we would love to hear from you.<br><br>Responsibilities:<br>• Maintain and organize both digital and physical files to ensure accessibility and efficient retrieval.<br>• Accurately input and update training records and other relevant data into the organization's systems.<br>• Schedule and coordinate training sessions, meetings, and events, handling all logistics to ensure seamless execution.<br>• Keep training materials and resources well-organized and up-to-date for easy access.<br>• Submit and monitor work orders related to training facilities and equipment to ensure timely resolution.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries professionally.<br>• Coordinate and manage calendars to ensure appointments, meetings, and sessions are scheduled effectively.<br>• Prepare and format documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.<br>• Assist in creating and maintaining schedules for various administrative and training activities.<br>• Perform numeric and detailed data entry tasks with accuracy and efficiency.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
We are looking for a highly organized and proactive Office Administrator to join our team in Austin, Texas. This is a Contract position where you will play a key role in ensuring the smooth daily operations of our office and creating a welcoming environment for employees and visitors. The ideal candidate thrives in a fast-paced, collaborative setting and enjoys taking ownership of tasks to support the team’s success.<br><br>Responsibilities:<br>• Oversee the daily operations of the office by maintaining cleanliness, managing supplies, and ensuring all common areas are well-organized and fully operational.<br>• Serve as the primary point of contact for visitors, vendors, and team members, ensuring all interactions are thoughtful and welcoming.<br>• Plan and coordinate company events, meetings, and celebrations, handling logistics to ensure smooth execution and alignment with company culture.<br>• Facilitate onboarding for new hires, including setting up workstations, organizing technology needs, and conducting in-office orientation sessions.<br>• Manage calendars, travel arrangements, and administrative tasks with accuracy and attention to detail.<br>• Ensure all office technology, such as conference rooms and A/V equipment, is functioning properly to support seamless collaboration.<br>• Proactively identify and address office needs, ensuring all deliverables are completed efficiently and effectively.<br>• Take initiative to solve problems and assist with any additional tasks required to maintain a productive work environment.<br>• Develop and implement processes to improve office operations and enhance team efficiency.
<p>We are looking for a dedicated Part-Time Facilities Assistant to join our team in Austin, Texas. In this long-term contract position, you will play a vital role in maintaining the workplace environment and ensuring operational efficiency. This is a part-time opportunity, offering 25-30 hours per week, where your organizational and multitasking skills will be highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and manage inventory levels for office supplies, snacks, and beverages to ensure availability.</p><p>• Perform light stocking and replenishment tasks as needed.</p><p>• Assist the IT team with desk setups and configurations for new employees.</p><p>• Collaborate with vendors to oversee light vendor management responsibilities.</p><p>• Utilize Google Suite for efficient documentation and communication.</p><p>• Support conference room management and ensure facilities are prepared for meetings or events.</p><p>• Maintain records and schedules using computerized maintenance management systems (CMMS).</p><p>• Assist with timekeeping processes using Kronos Timekeeping System.</p><p>• Ensure the workplace remains organized and conducive to productivity.</p>
