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5 results for Administrative Assistant in San Antonio, TX

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
18 - 23 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure an efficient, professional work environment. The ideal candidate will be proactive, dependable, and capable of managing multiple administrative tasks while providing excellent internal and external customer service. Key Responsibilities<ul><li>Provide day-to-day administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare, edit, and format documents, reports, and presentations</li><li>Maintain filing systems, records, and office databases</li><li>Order office supplies and help manage vendor relationships</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Coordinate mail distribution, shipping, and deliveries</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-04-27T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily property operations for a contract position based in San Antonio, Texas. This role works closely with property leadership to help keep tenant services, office administration, and vendor coordination running smoothly across the portfolio. The ideal candidate is organized, service-focused, and comfortable managing financial paperwork, maintenance requests, and front-office responsibilities in a structured environment. Responsibilities:• Support day-to-day administrative activities for property operations, ensuring records, correspondence, and office workflows are maintained accurately and efficiently.• Assist with processing documentation, tracking invoices, and maintaining organized financial files.• Review and collect tenant insurance certificates to help confirm compliance with lease obligations and client standards.• Serve as a point of contact for tenants and vendors by responding to questions, documenting service needs, and escalating matters when appropriate.• Coordinate routine maintenance and repair requests by receiving work orders and assigning them to building staff or external service providers.• Help organize on-site activity such as tenant move-ins and move-outs, confirming required documentation and adherence to building procedures.• Maintain strong vendor relationships by scheduling services, following up on completed work, and supporting operational issue resolution.• Perform general administrative and receptionist-related duties such as answering inbound calls, data entry, calendar coordination, and preparing routine reports or correspondence
2026-05-14T00:00:00Z

Executive Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
22 - 23 USD / Hourly
Our client is looking for an Executive Administrative Assistant to join a contract position supporting leadership and office operations in San Antonio, Texas. This opportunity is well suited for someone who combines strong administrative judgment with creative marketing support and can keep pace with a busy work environment. The role offers a mix of executive coordination, event support, document management, and content-related tasks that help the team stay organized, responsive, and client-ready. Responsibilities:• Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members.• Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors.• Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination.• Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details.• Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator.• Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut.• Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs.• Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness.
2026-05-14T00:00:00Z

Executive Assistant

San Antonio, TX
onsite
Temporary / Contract
25 - 35 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is resourceful, professional, and thrives in supporting executive-level operations.
2026-05-11T00:00:00Z

Executive Assistant

San Antonio, TX
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
Our client is looking for an experienced Executive Assistant to provide high-level support in a Contract role within the energy and natural resources sector. This position plays a central part in keeping executive operations organized, ensuring leaders stay informed, prepared, and focused on key business priorities. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing demands with professionalism and discretion. Responsibilities:• Oversee day-to-day executive support activities by tracking priorities, anticipating scheduling needs, and helping leadership remain aligned on upcoming deadlines and commitments.• Maintain a demanding calendar by organizing meetings, calls, and appointments while resolving conflicts and adjusting plans as business needs change.• Arrange domestic and business travel logistics, including itineraries, accommodations, transportation, and related scheduling details.• Coordinate leadership sessions, board-related meetings, and special events by handling agendas, materials, logistics, and on-site preparation.• Serve as a key point of contact between executives and internal or external stakeholders, including senior leaders, board members, vendors, and clients.• Draft, format, and distribute presentations, reports, correspondence, and other executive materials with a high degree of accuracy and confidentiality.• Process and monitor expense submissions, timesheets, and meeting-related budgets in accordance with delegated approvals and internal guidelines.• Support special projects and administrative initiatives while identifying practical ways to improve office coordination, recordkeeping, and workflow efficiency.
2026-05-13T00:00:00Z