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3 results for Adminisistrative Assistant in Memphis, TN

Administrative Assistant

Proctor, AR
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a commercial construction team in West Memphis, Arkansas. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced site office environment and can balance day-to-day administrative coordination with hands-on workplace support. The person in this role will work closely with onsite team members and client representatives, helping keep schedules, meetings, supplies, and shared spaces organized. Success in this position requires professionalism, strong attention to detail, and comfort working alongside construction personnel in a trailer-based office setting. Responsibilities: • Coordinate daily administrative activities for the onsite construction team, including scheduling, tracking site-related requests, and maintaining organized spreadsheets and records. • Support client-facing operations by arranging meetings, preparing seating plans, managing calendars, and ensuring workspaces are ready for new team members. • Process expense documentation and reports using tools such as Concur or similar platforms while maintaining accuracy and timeliness. • Oversee food and beverage logistics for the site office, including ordering catering, setting up meals, replenishing coffee and kitchen items, and cleaning shared kitchen and work areas afterward. • Assist with reception and office support tasks such as answering inbound calls, responding to routine inquiries, and directing requests to the appropriate team members. • Maintain Outlook calendars and other Microsoft Office documents to help the team stay aligned on meetings, bookings, and daily priorities. • Help coordinate onsite and offsite gatherings by confirming logistics, preparing materials, and ensuring smooth execution of each event. • Work collaboratively with existing administrative staff and construction personnel to keep the trailer office running efficiently and professionally.
2026-08-20T00:00:00Z

Administrative Associate 1

Memphis, TN
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Administrative Associate 1 to support daily office operations in Memphis, Tennessee. This Long-term Contract position is ideal for someone who can balance clerical work, document preparation, and communication support while maintaining accuracy and confidentiality. The person in this role will help keep administrative processes running smoothly by managing records, responding to routine inquiries, and preparing business documents for internal use. Responsibilities: • Coordinate day-to-day administrative activities, including supply tracking, document handling, and general office support • Create and format business materials such as invoices, reports, letters, memos, and financial documents with a high level of accuracy • Maintain organized filing systems and retrieve records, reports, and other company documentation as needed • Draft and send responses to routine correspondence, ensuring inquiries are directed appropriately and handled promptly • Support recordkeeping activities by updating administrative logs, files, and related office documentation • Assist with basic bookkeeping tasks and help ensure office information is current and properly documented
2026-08-18T00:00:00Z

Executive Administrator

Memphis, TN
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced Executive Administrator to provide onsite support for our client's senior leadership in Memphis, Tennessee. This position plays a central role in keeping daily operations organized, managing front desk activity, and ensuring executive priorities are handled with discretion and efficiency. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to coordinate multiple projects, meetings, and business needs in a fast-paced environment. Responsibilities:• Serve as the primary onsite administrative partner to the leadership team, with direct support for senior stakeholders.• Oversee front desk activities by greeting visitors, directing inquiries, and maintaining a welcoming first impression for guests, clients, and vendors.• Coordinate executive calendars, schedule appointments, and organize meetings to align with changing priorities and business demands.• Arrange travel plans, prepare itineraries, and manage logistics for meetings, conferences, and offsite leadership events.• Develop reports, organize business documentation, and compile financial or operational information for leadership review.• Handle confidential records and sensitive communications with a high level of care, sound judgment, and discretion.• Support event planning efforts for leadership gatherings and external meetings, ensuring all details are managed smoothly from preparation through execution.• Assist with research, project coordination, and follow-up activities to help leadership move key initiatives forward.• Provide guidance to administrative support staff as needed and help maintain efficient office procedures and communication flow.
2026-07-20T00:00:00Z