9 results for Accounts Payable Clerk in Williamsburg, VA

Accounts Payable Specialist

Richmond, VA
onsite
Contract / Temporary to Hire
21 - 22 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Richmond, Virginia. This contract-to-permanent position offers an opportunity to contribute to a dynamic organization within the retail food industry. The ideal candidate will have a strong background in accounts payable processes, excellent analytical skills, and a commitment to ensuring accuracy in financial operations. Responsibilities: • Reconcile bank accounts, ledgers, and statements to ensure financial accuracy. • Review and verify invoices for proper documentation and approval. • Monitor accounts payable activities to maintain timely and precise processing. • Maintain detailed and accurate transaction records while adhering to internal control standards. • Analyze financial data to identify discrepancies and resolve them independently when possible. • Compile statistical reports and develop procedures to enhance current accounting processes. • Prepare, analyze, and distribute financial reports as requested. • Assist with audits by providing necessary documentation and support. • Address additional tasks and responsibilities as assigned to support the team.
2026-03-12T00:00:00Z

Accounting Clerk

Richmond, VA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team in Richmond, Virginia. In this long-term contract role, you will be responsible for managing financial transactions, maintaining accurate records, and ensuring compliance with established procedures. This position offers an excellent opportunity to contribute to the efficiency and accuracy of accounting operations. Responsibilities: • Process invoices efficiently and ensure all payments are recorded accurately. • Manage accounts payable and accounts receivable activities, including reconciliations. • Maintain and update financial records using QuickBooks software. • Perform accurate data entry tasks to support financial reporting and documentation. • Assist in preparing and reviewing billing statements and related documentation. • Ensure timely and accurate processing of invoices and payments. • Collaborate with team members to resolve discrepancies in financial data. • Monitor and track outstanding accounts to ensure payments are received on time. • Provide support during audits and assist in generating necessary reports. • Adhere to company policies and accounting standards in all financial processes.
2026-03-12T00:00:00Z

Invoice Clerk

Chesapeake, VA
onsite
Permanent
40000 - 47000 USD / Yearly
We are looking for a detail-oriented Invoice Clerk to join our team in Chesapeake, Virginia. In this role, you will handle the efficient processing, reconciliation, and billing of invoices while ensuring accuracy and timeliness. This position is ideal for someone who enjoys working collaboratively and thrives in a fast-paced environment. Responsibilities: • Accurately process and reconcile invoices to ensure timely billing. • Input and organize new invoice-related data into the system. • Verify purchase order charges for parts and incorporate them into invoices. • Address and resolve inquiries from technicians regarding purchased parts. • Maintain comprehensive and well-organized invoice records. • Prepare and generate detailed invoice reports for management. • Collaborate with team members to streamline invoice-related processes. • Respond to inbound calls regarding billing inquiries with professionalism. • Ensure the accuracy and completeness of all customer invoices.
2026-03-13T00:00:00Z

Data Entry Clerk

Newport News, VA
onsite
Contract / Temporary to Hire
18 - 33 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team in Newport News, Virginia. This Contract to permanent position is ideal for someone who thrives in a fast-paced environment and enjoys working with data and administrative tasks. The role involves a variety of responsibilities, including managing incoming communications, maintaining accurate records, and supporting accounting operations. Responsibilities: • Handle incoming calls professionally and ensure accurate messages are delivered to employees. • Welcome visitors, gather necessary information, and notify employees of their arrival. • Organize and distribute incoming mail while assisting with outgoing mail processes, including FedEx shipments. • Manage office supply inventory by ordering and distributing items as needed. • Perform data entry tasks and maintain organized filing systems to ensure easy access to information. • Provide accounting support by processing bank deposits from multiple branch locations and reconciling deposit spreadsheets. • Research and respond to customer and sales requests by retrieving and sending invoice copies to the appropriate departments. • Assist in maintaining accurate records for accounts receivable statements and accounts payable checks. • Collaborate with team members to ensure smooth operations and timely completion of tasks.
2026-03-12T00:00:00Z

Staff Accountant

Virginia Beach, VA
onsite
Permanent
70000 - 90000 USD / Yearly
We are looking for an experienced and detail-oriented Staff Accountant to join our team in Virginia Beach, Virginia. This role requires you to work as a team in project and construction accounting or property management accounting, along with a proactive approach to problem-solving and critical thinking. You will play a crucial role in ensuring accurate financial reporting, maintaining compliance, and driving efficiency within our accounting processes. Responsibilities:• Prepare and post accurate journal entries, including accruals and adjustments for month-end and year-end processes.• Analyze profit and loss statements, identifying trends, variances, and opportunities for improvement.• Monitor and reconcile project or property-related expenses, ensuring alignment with budgets and accuracy in reporting.• Support construction and project accounting tasks, including job cost tracking, work-in-progress schedules, and contract compliance.• Conduct general ledger reconciliations, ensuring the integrity of balance sheet accounts.• Facilitate timely and accurate month-end and year-end close processes.• Collaborate with operations, property management, and project teams to provide financial insights and ensure compliance with accounting standards.• Assist in the preparation of financial statements, management reports, and audit schedules.• Identify areas for process improvement and recommend solutions to enhance internal controls and efficiency.• Apply critical thinking and problem-solving skills to resolve complex accounting issues proactively.
2026-03-12T00:00:00Z

Staff Accountant

Norfolk, VA
onsite
Permanent
62000 - 70000 USD / Yearly
We are looking for a dedicated Staff Accounting Analyst to join our team in Norfolk, Virginia. In this role, you will play a key part in managing financial records, analyzing data, and ensuring accurate reporting to support strategic decisions. The ideal candidate possesses strong technical accounting skills and a proactive approach to improving processes while adhering to regulatory standards. Responsibilities:• Prepare and review journal entries to ensure accuracy and compliance.• Maintain and reconcile general ledger accounts, addressing discrepancies as needed.• Generate and analyze financial statements to identify trends and variances.• Evaluate revenues and expenses to provide insights into business performance.• Assist in budgeting and forecasting processes to support strategic planning.• Conduct variance analysis to compare actual results with forecasted figures.• Provide timely and relevant financial reports to support management decision-making.• Collaborate with teams to identify opportunities for process improvements and efficiency.• Ensure compliance with accounting regulations and company policies.• Support audits and other financial reviews by providing necessary documentation and analysis.
2026-03-06T00:00:00Z

Bookkeeper

Norfolk, VA
onsite
Permanent
45000 - 52000 USD / Yearly
We are seeking a reliable and detail-focused Bookkeeper to join our organization in Norfolk, Virginia. This position will involve supporting our routine accounting activities, ensuring thoroughness and adherence to company standards. Working alongside our lead Bookkeeper, you will help keep financial operations running smoothly, maintain well-organized documentation, and play an important role in our accounting team’s productivity.Key Responsibilities:<ul><li>Enter financial data into QuickBooks Desktop, including processing invoices, bills, and payments with accuracy.</li><li>Manage and review cost advance accounts for correct expense allocation and monitoring.</li><li>Handle accounts payable tasks, from data entry and information verification to payment preparation.</li><li>Conduct monthly reconciliations for bank, credit card, and other balance sheet accounts to confirm accuracy.</li><li>Keep financial records and all supporting documents well organized and up to date.</li><li>Assist with closing procedures at month-end and year-end as directed by the lead Bookkeeper.</li><li>Quickly identify any errors or inconsistencies in financial data and report these so they can be addressed.</li><li>Maintain confidentiality regarding all company and financial information.</li><li>Follow company policies and internal controls to ensure compliance with established accounting practices.</li><li>Partner with fellow team members to help with other accounting functions and assist on special projects as necessary.</li></ul>
2026-03-02T00:00:00Z

Payroll Administrator

Norfolk, VA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a skilled Payroll Administrator to join our team in Norfolk, Virginia. This is a long-term contract position within the manufacturing industry, offering a unique opportunity to manage payroll processes for a multi-state workforce. The ideal candidate will have expertise in full-cycle payroll and familiarity with ADP Workforce Now. Responsibilities: • Process payroll for employees across multiple states, ensuring accuracy and compliance with regulations. • Manage full-cycle payroll operations, including data entry, calculations, and distribution. • Utilize ADP Workforce Now to efficiently handle payroll tasks and maintain employee records. • Address payroll-related inquiries and resolve discrepancies promptly. • Administer payroll-related benefits such as FMLA, ensuring proper documentation and compliance. • Collaborate with HR and finance teams to align payroll operations with company policies. • Generate and review payroll reports to identify and correct any inconsistencies. • Stay updated on federal, state, and local payroll laws to ensure adherence. • Conduct audits of payroll processes to maintain accuracy and reliability. • Support other administrative tasks related to payroll as needed.
2026-03-13T00:00:00Z

Accounting Specialist

Virginia Beach, VA
onsite
Permanent
55000 - 65000 USD / Yearly
The Accounting Specialist is responsible for managing the full AP and AR cycle in a fast-paced, product‑based environment. This role ensures accurate, timely processing of financial transactions, maintains complete documentation, and supports the Controller in upholding accounting standards. The ideal candidate thrives in a small-company setting, takes ownership of their work, and communicates proactively with internal teams, vendors, and customers. Key Responsibilities Accounts Payable Monitor shared inboxes for invoices, statements, and vendor communication; respond to vendor inquiries promptly. Review item receipts, match to vendor invoices, and create bills; resolve discrepancies with warehouse staff and vendors. Review vendor statements to ensure completeness and follow up on missing documentation. Reconcile vendor accounts and apply pre-payments as needed. Record credit card transactions and support month-end AP workflows. Use internal tracking tools and spreadsheets to locate invoices, receipts, and order details. Maintain organized and up-to-date vendor records. Accounts Receivable Review daily warehouse shipping reports and complete daily AR processing. Generate and distribute customer invoices accurately and on schedule. Process customer credit card charges for due‑on‑receipt, prepaid, and government contract orders. Apply pre-payments and send paid invoices to customers and government agencies as required. Review daily payment gateway transactions; ensure all payments are recorded and reconciled. Apply incoming payments (ACH, wire, check) to the appropriate invoices. Manage collections by communicating with customers via email and phone. Process refunds per direction from the Sales team. Qualifications Strong attention to detail and accuracy in financial data entry. Proficiency with QuickBooks Desktop or a similar ERP system. Solid understanding of accounting principles and full-cycle AP/AR processes. Proficient in Microsoft Office Suite, especially Excel. Strong analytical and problem-solving skills. Excellent organizational and time-management abilities. detail oriented written and verbal communication skills. Preferred Qualifications Bachelor’s degree in Accounting, Finance, or a related field. Experience in a product-based, wholesale, or distribution environment. Familiarity with government invoicing and procurement portals. Experience with online payment platforms or payment gateway systems. Key Expectations High Transaction Accuracy: Maintain precise, error-free AP/AR data entry and documentation. Ownership of Processes: Manage assigned accounting workflows independently and maintain clear personal documentation. Adaptability & Coachability: Adjust quickly to evolving procedures and apply feedback consistently.
2026-03-11T00:00:00Z