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3 results for Executive Assistant in 77598

Executive Assistant

Pasadena, TX
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Pasadena, Texas through strong organization, sound judgment, and proactive coordination. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain an accurate executive schedule, and ensure travel and meeting logistics run smoothly. The successful candidate will help create structure in a fast-paced environment while providing dependable day-to-day administrative support. Responsibilities: • Oversee complex executive calendars, resolving scheduling conflicts and aligning appointments with shifting business priorities. • Arrange domestic and international travel plans, including transportation, lodging, and detailed itineraries that support efficient business travel. • Coordinate meeting logistics for leadership, including scheduling sessions, preparing agendas, and confirming attendee readiness. • Track upcoming commitments and follow-ups to help executives stay organized and prepared for key discussions and deadlines. • Communicate with internal teams and external contacts to support smooth scheduling and timely updates on travel or meeting changes. • Prepare and organize materials needed for executive meetings, ensuring information is accessible and presented professionally.
2026-08-24T00:00:00Z

Inside Sales Administrative Assistant

Missouri City, TX
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Inside Sales Administrative Assistant to support order administration, customer coordination, and sales operations for a Long-term Contract position. Based in Missouri City, Texas, this remote role plays an important part in keeping quotes, purchase orders, shipment records, and customer updates accurate and on schedule. The ideal candidate is highly organized, comfortable working with detailed spreadsheets and documentation, and able to communicate effectively with customers, sales partners, warehouse teams, and logistics contacts. Responsibilities: • Process incoming purchase orders with a high level of accuracy, ensuring order details are entered correctly and recorded in internal systems. • Compare customer orders against approved quotations to confirm pricing, item details, terms, and delivery expectations before release. • Check product availability and coordinate with internal teams on stock status, lead times, and potential shortages that may affect fulfillment. • Work closely with sales, warehouse, and shipping teams to keep order flow moving efficiently from receipt through dispatch. • Track open orders, follow up on delayed shipments, and help resolve discrepancies involving packing, delivery, or order contents. • Prepare and maintain customer quotations, pricing records, product information, and commercial documentation in an organized and traceable manner. • Review packing lists, invoices, and shipping paperwork for completeness and accuracy, including support for repacks, consolidations, and special handling requests. • Produce weekly updates and operational reports in Excel or Google Sheets, including data validation, spreadsheet corrections, pivot tables, lookups, and movement of data between reports. • Communicate professionally with customers, suppliers, freight partners, and internal stakeholders regarding order status, shipment tracking, and post-sale questions.
2026-08-24T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed timeframes. • Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery. • Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution. • Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use. • Handle confidential files and sensitive information with discretion while following company and client policies. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required. • Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds. • Work collaboratively with the office services team and escalate more complex operational problems when appropriate.
2026-08-20T00:00:00Z