Addressing general inquiries and requests from internal and external stakeholders and members by answering, screening, and routing calls appropriately, handling routine queries, redirecting complex ones to the relevant Legal Counsel, and ensuring follow-up to confirm all queries are resolved. Providing executive-level support to the General Counsel by spearheading strategic initiatives, managing critical projects and files (including tracking timelines, workflows, action items, and task delegation), preparing materials, escalating issues, and delegating responsibilities as needed. Organizing and prioritizing workflows for the General Counsel, including managing their schedule, monitoring communications, and determining access based on organizational priorities and urgency. Arranging meeting logistics, ensuring all related materials and documents are prepared and ready well in advance, allowing the executive adequate preparation time. Assisting Legal Counsel with litigation, employment law, and incorporation matters by drafting and revising contracts, correspondence, and legal documentation, transcribing records, tracking deadlines for filings or claims, and maintaining well-organized legal files and records. Offering administrative support for designated committees, which includes drafting meeting agendas, preparing presentations and other documents to align with organizational standards, attending meetings as needed, preparing accurate draft minutes for review, following up on action items, and archiving approved minutes appropriately. Collaborating with fellow Executive Assistants to ensure consistent adherence to organizational workflows and policies.

Education: Community College Diploma in Legal Administration or equivalent. Experience: Legal assistant experience, particularly supporting a lawyer. Technical Proficiency: Advanced expertise in using computers and software such as Microsoft Office, Outlook, Teams, Excel, Word, PowerPoint, Workshare Compare, Salesforce (or other CRM platforms), with adaptability to learn new tools and systems. Organization: Strong organizational skills with acute attention to detail, both for personal tasks and tasks delegated by others. Project Management: Proven ability in planning and prioritizing projects, meeting deadlines, and managing multiple competing priorities in a fast-paced environment. Communication: Exceptional written and verbal communication skills, including the ability to draft and proofread emails, memorandums, and detail oriented correspondence with accuracy. Problem Solving: A proactive problem-solving mindset, with a focus on mitigating issues before they arise. Time Management: Capacity to handle multiple responsibilities efficiently, including calendar management and correspondence prioritization for executives. Professionalism: Consistently exhibits a positive, detail oriented, and productive demeanor in all situations. Meeting Support: Competence in preparing meeting minutes and high-level detail oriented documents with precision and speed. Initiative: Resourceful and independent thinker, able to assess situations critically and take appropriate actions with minimal supervision. Team Collaboration: Works effectively with others to maintain seamless and standardized workflows.

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Toronto, ON
onsite
Temporaire
23.75 - 27.50 CAD / Hourly
Addressing general inquiries and requests from internal and external stakeholders and members by answering, screening, and routing calls appropriately, handling routine queries, redirecting complex ones to the relevant Legal Counsel, and ensuring follow-up to confirm all queries are resolved. Providing executive-level support to the General Counsel by spearheading strategic initiatives, managing critical projects and files (including tracking timelines, workflows, action items, and task delegation), preparing materials, escalating issues, and delegating responsibilities as needed. Organizing and prioritizing workflows for the General Counsel, including managing their schedule, monitoring communications, and determining access based on organizational priorities and urgency. Arranging meeting logistics, ensuring all related materials and documents are prepared and ready well in advance, allowing the executive adequate preparation time. Assisting Legal Counsel with litigation, employment law, and incorporation matters by drafting and revising contracts, correspondence, and legal documentation, transcribing records, tracking deadlines for filings or claims, and maintaining well-organized legal files and records. Offering administrative support for designated committees, which includes drafting meeting agendas, preparing presentations and other documents to align with organizational standards, attending meetings as needed, preparing accurate draft minutes for review, following up on action items, and archiving approved minutes appropriately. Collaborating with fellow Executive Assistants to ensure consistent adherence to organizational workflows and policies.
2025-09-02T18:49:16Z