Our client is looking for a detail-oriented and bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. This part-time role is ideal for someone with a strong background in administrative support and experience in unionized work environments. The successful candidate will play a key role in ensuring smooth office operations through effective scheduling, communication, and organizational skills. Responsibilities:• Manage and coordinate schedules, including organizing meetings, conferences, and travel arrangements.• Handle sensitive grievance-related documentation and ensure accurate data entry into organizational systems.• Provide prompt and attentive responses to inbound calls and email inquiries.• Maintain and update records, ensuring all documentation is well-organized and easily accessible.• Collaborate with team members to support office operations and address administrative needs.• Assist in the preparation and formatting of documents using Microsoft Office Suite applications such as Word, Excel, PowerPoint, and Outlook.• Schedule appointments and ensure timely communication with all stakeholders.• Deliver exceptional customer service to internal and external contacts.• Support the team by managing inbound and outbound calls as needed.

Qualifications:• A minimum of three years of experience in an administrative support role.• Fluency in both English and French, with strong written and verbal communication skills in both languages.• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.• Demonstrated experience working in a unionized environment.• Strong organizational skills and attention to detail, especially in data entry and record-keeping.• Excellent customer service and interpersonal skills.• Ability to manage multiple tasks and meet deadlines effectively.• Prior experience handling sensitive or confidential information. Job Reference Number: 0013270923

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Ottawa, ON
onsite
Temporaire
32.00 - 35.00 CAD / Hourly
Our client is looking for a detail-oriented and bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. This part-time role is ideal for someone with a strong background in administrative support and experience in unionized work environments. The successful candidate will play a key role in ensuring smooth office operations through effective scheduling, communication, and organizational skills. Responsibilities:• Manage and coordinate schedules, including organizing meetings, conferences, and travel arrangements.• Handle sensitive grievance-related documentation and ensure accurate data entry into organizational systems.• Provide prompt and attentive responses to inbound calls and email inquiries.• Maintain and update records, ensuring all documentation is well-organized and easily accessible.• Collaborate with team members to support office operations and address administrative needs.• Assist in the preparation and formatting of documents using Microsoft Office Suite applications such as Word, Excel, PowerPoint, and Outlook.• Schedule appointments and ensure timely communication with all stakeholders.• Deliver exceptional customer service to internal and external contacts.• Support the team by managing inbound and outbound calls as needed.
2025-08-29T07:04:17Z

Poste de Administrative Assistant à Ottawa | Robert Half