<p>We are looking for an experienced Executive Assistant to join our clients growing team in Ottawa, Ontario, on a three-month contract basis. In this hybrid role, you will provide high-level administrative support to senior leadership, including managing schedules, coordinating meetings, and handling confidential information. This position requires someone with strong attention to detail, excellent organizational skills, and the ability to anticipate needs in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, ensuring all meetings and appointments are scheduled appropriately and marked private when necessary.</p><p>• Organize and prepare materials for meetings, including conference calls and virtual sessions using platforms such as Cisco Webex and Microsoft Teams.</p><p>• Maintain accurate records of correspondence and documentation, ensuring confidentiality at all times.</p><p>• Assist with travel arrangements for executives, including booking flights and accommodations, and preparing itineraries.</p><p>• Collaborate with team members to support organizational needs while working independently on assigned tasks.</p><p>• Utilize software tools such as CRM systems, Concur, and Kronos for effective timekeeping and expense reporting.</p><p>• Monitor and anticipate administrative needs to ensure seamless operations.</p><p>• Communicate professionally with internal and external stakeholders, fostering positive relationships.</p><p>• Handle incoming inquiries and draft correspondence on behalf of the executives.</p><p>• Support the implementation of processes and systems as needed to enhance efficiency.</p>

<p><strong>Qualifications:</strong></p><p>• Minimum of 5 years of experience in an executive assistant or similar administrative role.</p><p>• Proficiency in calendar management tools, including Outlook and Teams.</p><p>• Strong technological skills, with experience in platforms such as Cisco Webex, Concur, and CRM systems.</p><p>• Exceptional organizational skills and attention to detail.</p><p>• Ability to work independently while contributing to team collaboration.</p><p>• Excellent written and verbal communication skills.</p><p>• Demonstrated ability to handle confidential information with discretion.</p><p>• Previous experience in a science-related or non-profit environment is an asset.</p><p><br></p><p>This an excellent opportunity and our client is looking to move fast, do not hesitate and apply online today or call us at 613-236-4253!</p><p><br></p><p><strong>Job Reference Number: </strong>0013277016</p>

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