<p>Notre client recherche un adjoint administratif pour rejoindre son équipe dynamique à Québec. Ce rôle clé implique de fournir un soutien administratif efficace et d'assurer le bon fonctionnement des opérations quotidiennes. Si vous êtes organisé, polyvalent et avez un sens aigu des priorités, ce poste pourrait être pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif aux membres de l'équipe pour garantir une gestion efficace des tâches.</p><p>• Gérer l'inventaire et procéder aux commandes de fournitures de bureau nécessaires.</p><p>• Rédiger, corriger et mettre en page divers documents, tels que les soumissions.</p><p>• Assurer la gestion des courriels, y compris leur tri et leur redirection.</p><p>• Organiser les rendez-vous avec les clients et maintenir un calendrier précis.</p><p>• Effectuer le suivi des appels de service afin de garantir une réponse rapide et appropriée.</p><p>• Superviser les comptes recevables et assurer leur mise à jour régulière.</p><p>• Mettre à jour les étiquettes de prix pour les luminaires en magasin.</p><p>• Préparer les documents et commandes nécessaires pour les projets à venir.</p>
<p>Notre client, une firme de renom dans le domaine de la gestion et du recrutement exécutif, est à la recherche d'un assistant exécutif pour rejoindre son équipe de Montreal. En tant qu'assistant exécutif, vous jouerez un rôle dans le support administratif et dans la gestion de projet.</p><p><br></p><p>Responsabilités:</p><ul><li>Fournir un soutien administratif de haut niveau aux dirigeant(s), y compris la gestion des agendas, la planification des réunions et la coordination des déplacements.</li><li>Préparer et réviser la correspondance, les rapports, les présentations et autres documents.</li><li>Servir d’intermédiaire entre le(s) dirigeant(s) et les parties prenantes internes et externes.</li><li>Gérer les communications entrantes (e-mails, appels, courrier) et assurer une réponse et un suivi en temps opportun.</li><li>Organiser et coordonner la logistique des réunions, y compris la préparation des ordres du jour, la rédaction des comptes rendus et la distribution des documents.</li><li>Traiter les informations confidentielles et sensibles avec la plus grande discrétion.</li><li>Maintenir les systèmes de classement et s’assurer que les dossiers sont à jour et facilement accessibles.</li><li>Aider dans l’exécution de tâches personnelles et d'autres courses si nécessaire, en fonction des besoins du dirigeant.</li></ul>
<p>Robert Half is currently partnering with a respected public-sector organization to recruit a dynamic Administration Manager to lead a team of 20+ administrative professionals across multiple office locations in Alberta. This is a high-impact leadership role ideal for a strategic thinker with a passion for collaboration, operational excellence, and team development in a unionized setting.</p><p>WAbout the Role</p><p>As the Administration Manager, you’ll be responsible for overseeing day-to-day administrative operations, implementing efficient systems, and fostering a positive and productive work culture. You’ll work closely with internal stakeholders, union representatives, and regulatory bodies to ensure smooth operations and alignment with organizational goals.</p><p>eKey Responsibilities</p><ul><li>Lead and support administrative teams across Provincial and SARO offices.</li><li>Conduct regular team meetings and ensure operational alignment.</li><li>Manage recruitment, onboarding, performance reviews, and staff development.</li><li>Approve overtime, leave, remote work, and timesheet submissions.</li><li>Coordinate coverage during staff absences and manage reception services.</li><li>Represent the department at Board and District meetings when required.</li><li>Participate in strategic operations meetings and contribute to organizational initiatives.</li><li>Develop and deliver training materials for staff and members.</li><li>Oversee facilities maintenance and ensure safe, secure office environments.</li><li>Refine and implement administrative procedures and internal communication systems.</li><li>Respond to complaints and concerns from members, staff, and local representatives.</li></ul><p>t for LinkedIn or Indeed if needed.</p>
<p>Nous recherchons un commis aux comptes fournisseurs pour rejoindre l'équipe dynamique de notre client à West Island , Québec. Ce poste est entièrement sur place et offre une excellente occasion de contribuer à un environnement de travail stimulant dans le secteur de la construction. Le rôle exige une attention particulière aux détails et une capacité à gérer des tâches comptables variées de manière efficace.</p><p><br></p><p>Responsabilités:</p><p>• Traiter et gérer les comptes fournisseurs, y compris la correspondance des factures avec les bons de commande et le paiement des factures.</p><p>• Effectuer des rapprochements bancaires pour garantir l'exactitude des données financières.</p><p>• Préparer des rapports financiers spécifiques à l'organisation et soutenir les besoins de reporting.</p><p>• Collaborer avec l'assistant du contrôleur pour accomplir diverses tâches comptables.</p><p>• Assumer des responsabilités supplémentaires en fonction de l'efficacité et du volume de travail.</p><p>• Maintenir des registres financiers précis et organiser les documents nécessaires pour les audits éventuels.</p><p>• Identifier et résoudre les écarts ou problèmes liés aux comptes fournisseurs.</p><p>• Fournir un soutien administratif général en lien avec les activités comptables.</p><p>• Contribuer à l'amélioration des processus comptables pour optimiser l'efficacité.</p>
<p>Notre client recherche un adjoint exécutif pour fournir un soutien stratégique et administratif à la haute direction. Ce rôle clé exige une grande discrétion, un sens aigu de l'organisation et une capacité à gérer plusieurs priorités dans un environnement dynamique. Si vous êtes bilingue, avez une excellente maîtrise de Microsoft Office et une expérience éprouvée auprès de cadres supérieurs, ce poste est pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Gérer l’agenda de la direction, en coordonnant les réunions, les rendez-vous et les déplacements professionnels.</p><p>• Rédiger et réviser des documents, rapports et présentations, avec une attention particulière à la qualité et à la précision, en français et en anglais.</p><p>• Assurer la planification et la logistique des réunions du conseil d’administration, y compris la préparation des ordres du jour et la distribution des procès-verbaux.</p><p>• Fournir un soutien administratif aux membres de la haute direction, en préparant des documents essentiels et en suivant les actions requises.</p><p>• Gérer les communications entrantes et sortantes avec courtoisie et professionnalisme, tout en maintenant un haut niveau de confidentialité.</p><p>• Représenter l’organisation de manière professionnelle auprès des parties prenantes internes et externes, y compris les partenaires et les fournisseurs.</p><p>• Appuyer les initiatives de l’organisation en matière d’amélioration continue et d’excellence opérationnelle.</p><p>• Maintenir des relations harmonieuses avec le personnel et les membres du conseil</p>
We are looking for an Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will provide comprehensive administrative support to the Executive Director and the pensions team, ensuring the smooth operation of daily tasks. This is an excellent opportunity to contribute to a dynamic team while showcasing your organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support to the Executive Director and the pensions team to ensure efficient workflow.<br>• Manage pension and benefit-related inquiries, delivering exceptional customer service to stakeholders.<br>• Perform accurate data entry and maintain up-to-date pension records in the system.<br>• Assist with the reconciliation of pension data to ensure accuracy and compliance.<br>• Support the team with a digitalization project by organizing and transitioning documents to digital formats.<br>• Coordinate and schedule appointments, meetings, and other team activities.<br>• Handle email correspondence and respond to inquiries in a timely and thorough manner.<br>• Prepare and edit documents, spreadsheets, and presentations using Microsoft Office applications.<br>• Assist with the administration of pension payments, ensuring timely processing.<br>• Answer inbound calls and provide information or direct queries to the appropriate team members.
<p>Notre client recherche un coordonnateur de services.</p><p><br></p><p>🔧 P<strong>rincipales responsabilités</strong></p><ul><li>Accueillir, consigner et traiter les demandes de service (appels, courriels, formulaires web).</li><li>Organiser les interventions selon les priorités, la disponibilité des équipes et le niveau d’urgence.</li><li>Préparer et transmettre les bons de travail aux équipes de terrain.</li><li>Effectuer les suivis post-intervention (photos, rapports, facturation).</li><li>Contribuer à la préparation des soumissions pour travaux correctifs ou préventifs.</li><li>Passer les commandes de matériaux et d’équipements nécessaires et en assurer le suivi.</li><li>Veiller à la gestion des garanties et des contrats de service.</li><li>Maintenir les dossiers clients et l’historique des interventions toujours à jour.</li><li>Offrir un service à la clientèle professionnel, efficace et courtois.</li><li>Apporter un soutien administratif polyvalent au département selon les besoins.</li></ul>
<p>Notre client recherche un commis aux comptes payables pour un contrat visant à traiter un volume important de factures en retard. Ce poste est situé à l'Île-des-Soeurs et offre une opportunité unique de contribuer à l’efficacité des processus financiers d’une organisation dynamique.</p><p><br></p><p>Responsabilités:</p><p>• Traiter un volume élevé de factures, en assurant leur réception et leur enregistrement précis.</p><p>• Vérifier la correspondance des factures avec les bons de commande et résoudre tout écart en collaborant avec les équipes internes.</p><p>• Confirmer que toutes les approbations nécessaires sont obtenues avant d’effectuer l’entrée des données dans le système.</p><p>• Communiquer avec les départements concernés pour résoudre les problèmes liés aux prix ou aux documents manquants.</p><p>• Effectuer les tâches d’entrée de données dans les systèmes financiers, tels qu’Oracle ou D365.</p><p>• Maintenir une organisation rigoureuse des dossiers et garantir le respect des échéances.</p><p>• Utiliser des formules Excel pour optimiser la gestion des données et améliorer l’efficacité.</p><p>• Participer à l’amélioration continue des processus de gestion des comptes payables.</p><p>• Fournir un soutien administratif au besoin pour les activités liées aux comptes payables.</p>
<p>Nous cherchons un Assistant Administratif pour rejoindre l'équipe de notre client localisée au Centre Ville de Montréal. Ce rôle est un poste a temps partiel (3 jours la semaine). Si vous êtes interessé a travailler au sein d'une PME dans le domaine des finances commerciales, n'hésitez pas à postuler!</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.</p><p>• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.</p><p>• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.</p><p>• Bonne base en comptabilité (facturation par example)</p>
<p>Nous recherchons un analyste en prix de revient pour rejoindre l'équipe de notre client à Rougemont pour un contrat de trois mois. Ce rôle hybride offre une combinaison de travail au bureau et en télétravail, avec des horaires flexibles de 37,5 heures par semaine. Si vous avez une expérience approfondie en comptabilité des coûts et une maîtrise des outils Excel, nous serions ravis de vous accueillir.</p><p><br></p><p>Responsabilités:</p><p>• Élaborer et analyser les rapports financiers liés aux coûts de production et aux dépenses opérationnelles.</p><p>• Maintenir et mettre à jour les systèmes de coûts standards pour garantir l'exactitude des données.</p><p>• Effectuer des tâches de saisie numérique en lien avec les données comptables et les coûts.</p><p>• Collaborer avec les équipes internes pour identifier et résoudre les écarts budgétaires.</p><p>• Utiliser Excel, notamment les fonctions VLOOKUP et les tableaux croisés dynamiques, pour optimiser les processus d'analyse.</p><p>• Assurer la conformité et la précision des rapports financiers en vue de la fin d'année fiscale.</p><p>• Travailler avec les systèmes comptables existants, tels que AS 400, pour effectuer des analyses détaillées.</p><p>• Soutenir l'équipe dans la gestion des priorités pendant une période de forte charge de travail.</p><p>• Préparer des rapports détaillés pour aider à la prise de décision stratégique.</p><p>• Fournir un soutien administratif et technique pour améliorer les processus comptables.</p>
<p>Notre client recherche un spécialiste en traduction pour rejoindre son équipe dynamique à Montréal. Ce poste offre une opportunité unique de travailler dans un environnement hybride, combinant télétravail et présentiel, tout en contribuant à des projets techniques et professionnels. Si vous êtes passionné par la langue et possédez une grande rigueur, ce rôle pourrait être fait pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Traduire des documents techniques et professionnels du français vers l'anglais et vice versa, tout en respectant les normes de qualité.</p><p>• Réviser et corriger les rapports afin d'assurer la précision et la cohérence linguistique.</p><p>• Mettre en page les documents et les préparer pour leur envoi aux destinataires.</p><p>• Collaborer avec l'équipe pour préparer des factures et fournir un soutien administratif si nécessaire.</p><p>• Maintenir un haut niveau d'attention au détail dans toutes les tâches liées à la documentation.</p><p>• Participer à l'amélioration continue des processus de traduction et de révision.</p><p>• Assister l'équipe dans des projets spécifiques nécessitant des compétences linguistiques spécialisées.</p><p>• Gérer les priorités de manière autonome tout en respectant les délais imposés.</p><p>• Utiliser des outils de transcription et autres logiciels pertinents pour optimiser le travail.</p><p>• Contribuer à l'organisation et au suivi des documents dans un environnement structuré.</p>
We are looking for a highly organized and detail-oriented Office Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will support day-to-day administrative operations, ensuring smooth coordination of events, logistics, and office functions. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Coordinate deliveries, shipping, and logistics to support photoshoots and events.<br>• Assist with managing guest lists and other event-related administrative tasks.<br>• Provide support with shipments and invoicing, ensuring accuracy and timeliness.<br>• Prepare reports and PowerPoint presentations to assist the Sales team.<br>• Offer administrative support to Sales and Accounting, including drafting and organizing contracts, advertising agreements, and billing documentation.<br>• Monitor and replenish office supplies by placing orders as needed to maintain stock levels.<br>• Perform general administrative tasks, including photocopying, scanning documents, and data entry.<br>• Address inbound calls and provide excellent customer service to internal and external stakeholders.<br>• Support mass mailings and other communication efforts as required.
<p><br></p><p>Are you a highly organized and proactive professional with a passion for supporting executive leadership? Robert Half is seeking a dynamic Executive Assistant to provide top-tier administrative support to senior management with one of our well respected clients. In this vital role, you will act as the backbone of a fast-paced environment, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion and professionalism. If you're driven by excellence and thrive in a collaborative setting, this is your opportunity to shine and make a meaningful impact. Join us and be a key contributor to the success of our executive team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate a busy calendar, including scheduling meetings, appointments, and travel</li><li>Prepare and submit accurate expense reports in a timely manner</li><li>Create and edit high-quality PowerPoint presentations and internal documents</li><li>Organize meeting logistics, agendas, and follow-ups</li><li>Screen and prioritize emails, calls, and requests</li><li>Support special projects and provide ad-hoc administrative assistance as required</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>10+ years of experience as an Executive Assistant or similar administrative role</li><li>Prior experience in Real Estate or Legal industry is preferred</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li><li>Excellent organizational skills with high attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Post secondary education in Business Administration or a related field</li></ul>
<p>Our client, located in Kitsilano, is a boutique real estate asset management and development firm specializing in the acquisition, redevelopment, and management of commercial and mixed-use properties in established and emerging neighborhoods. As long-term property owners, the company is committed to delivering first-class asset management services with a focus on sustainable growth, quality construction, and community enhancement.</p><p><br></p><p>They offer a stable and supportive work environment with flexible hours and an emphasis on work-life balance. You’ll work closely with the Finance Manager and gain exposure to a wide range of accounting and administrative functions while supporting both the core business and affiliated entities.</p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a motivated and detail-oriented Accountant to join a small but dynamic team. This is an excellent opportunity for someone looking to grow their accounting career in the real estate sector while enjoying stability, flexibility, and the chance to be involved in various aspects of the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Accounting & Finance</strong></p><ul><li>Perform full-cycle accounting for the company and related entities</li><li>Record general ledger entries and reconcile G/L accounts regularly</li><li>Prepare quarterly financial statements and monthly job cost reports</li><li>Reconcile bank and credit card accounts</li><li>Manage accounts payable; ensure timely and accurate payment processing</li><li>Review and process construction progress draws and track costs against budgets</li><li>Prepare and process staff and shareholder expense reports</li><li>Assist with month-end and year-end close procedures</li><li>Complete GST and other statutory filings as required</li><li>Assist in preparation of annual budgets and rolling forecasts</li><li>Update and maintain cash flow projections for active properties</li><li>Review property management reports and compare against leases and operating budgets</li><li>Review lease documents and update lease abstracts</li><li>Support financial reporting and accounting for related companies and shareholder businesses</li><li>Coordinate with property managers to resolve accounting discrepancies and support operational needs</li><li>Assist with audit preparation and liaise with external accountants as needed</li></ul><p><strong>Administrative Support</strong></p><ul><li>Maintain organized digital and physical filing systems for accounting and corporate records</li><li>Manage incoming/outgoing mail, email communications, and deliveries</li><li>Monitor office supplies and equipment, ensuring smooth day-to-day operations</li><li>Support administrative processes for related entities, ensuring coordination and consistency</li><li>Help facilitate intercompany communications and special projects</li><li>Liaise professionally with internal teams, external vendors, and service providers</li></ul>
<p>Our client is seeking a detail-oriented<strong> Administrative Clerk</strong> for a contract role in <strong>Edmonton</strong>. This position is ideal for someone with strong organizational skills, a high level of accuracy, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform data entry and maintain accurate, confidential records</li><li>Use Excel and databases for tracking and analysis</li><li>Support scheduling, emails, and general office operations</li><li>Handle inbound calls with professionalism</li><li>Prepare documents using Microsoft Office</li><li>Collaborate with team members to meet deadlines</li></ul><p><br></p>
<p>We are seeking a skilled and detail-oriented Payroll & Accounts Receivable Administrator to join our clients' team. The successful candidate will play a crucial role in overseeing financial and administrative tasks, including managing accounts payable and receivable, processing payroll, and assisting with HR and benefits administration. If you have a strong background in bookkeeping, payroll, and administrative functions within a small office setting, we encourage you to apply.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Oversee and execute full-cycle Accounts Receivable (A/R) and Accounts Payable (A/P) processes.</li><li>Process payroll for a team of 35–50 employees using PayWorks software.</li><li>Prepare, review, and input employee timesheets (both handwritten and typed).</li><li>Facilitate EFT payments to vendors and manage employee expense reimbursements.</li><li>Accurately input and track A/R invoices and receipts while monitoring and following up on aging accounts.</li><li>Prepare statutory declarations and documents for holdback releases.</li><li>Assist in year-end reporting and preparation for the accountant.</li><li>Provide support for HR-related activities, including benefits administration.</li><li><br></li></ul>
<p>We are seeking a highly organized and detail-oriented Business Support Coordinator to support our client's growing Operations teams. This is a pivotal role that blends strong administrative support with proactive coordination across departments, clients, and external service providers. While prior experience in mechanical contracting, construction, or property management is considered a strong asset, we welcome qualified candidates from all professional backgrounds who are adaptable, tech-savvy, and eager to learn.</p><p><strong> </strong></p><p>The ideal candidate will have at least three years of relevant experience and a strong understanding of supporting internal teams in a fast-paced, proactive, and collaborative environment. If you're passionate about providing exceptional administrative support and eager to contribute to our success, we'd love to hear from you.</p><p><strong> </strong></p><p><strong>KEY RESPONSIBILITIES</strong></p><ul><li>Provide comprehensive administrative and operational support to internal teams and external clients.</li><li>Coordinate internal and client meetings, manage agendas, record detailed notes, and ensure all action items are tracked and completed.</li><li> Maintain and organize digital filing systems, ensuring all internal documentation is stored efficiently and accurately.</li><li>Act as liaison with third-party professional service providers, including IT Support, VoIP and After-Hours Answering Services, and Insurance Bonding.</li><li>Support special projects that accelerate the company’s 3.0 Strategic Initiatives, including digitization of systems and process improvement.</li><li>Manage the company’s CRM/database, including data entry, lead tracking, client follow-up, and reporting functions to support sales and service operations.</li><li>Work with the website contractor team to ensure timely content and service updates and maintain consistency with the company’s brand and evolving service offering.</li><li>Maintain and update operational dashboards.</li><li>Assist in creating and managing internal workback timelines for project bids and tenders, supporting timely and accurate submissions.</li><li>Draft, format, and issue client proposals using standardized templates, ensuring accuracy and brand consistency.</li><li>Support the preparation and tracking of insurance certificates, WSIB clearances, and compliance documentation.</li><li>Coordinate internal celebration programs and contribute to fostering a positive and collaborative team culture.</li></ul>
<p><strong>Robert Half is partnering with an organization that's looking for a Bookkeeper/Office Admin to join their team in the Ottawa region. This is a permanent position working a hybrid model. </strong></p><p><br></p><p><strong>Details:</strong></p><p>-Compensation (48-50K) working 4 days up to 32hrs </p><p>-Hybrid (1-2 days on site) flex days</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation + closed between Christmas/NYE</p><p>-Excellent culture and leadership team</p><p>-Parking spot can be negotiated </p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Accurately document daily financial transactions, including purchases, sales, invoices, and payments</p><p>-Organize and maintain financial documents such as cash flow statements, profit and loss statements, and reconciliation records.</p><p>-Collaborate with accountants to guarantee adherence to tax regulations and other legal requirements</p><p>-Oversee accounts payable and receivable, assisting with payroll, and other related financial accounts</p><p>-Perform reconciliations of clearing accounts and financial reports, identifying and resolving discrepancies as needed</p><p>-Handle invoice payments, assign costs to applicable cost centers, and ensure timely payment processing</p><p>-Coordinate with authorized signatories to secure written approvals and signatures on essential documents</p><p>-Supervise and evaluate all financial and related administrative activities</p><p>-Draft government forms, reports, remittances, and audit-ready documents</p><p>-Administer banking transactions, including payments, deposits, fund transfers, and signing authority</p><p>-Handle insurance contracts, lease agreements, and related payments</p><p>-Collaborate with the Controller on HST returns and other required CRA documentation</p><p>-Set up, manage, and reconcile merchandise sales for various events</p><p>-During events, handle daily collection and reconciliation of box office and merchandise finances, including cash management.</p><p>-Assist with general office management as required</p><p>-Provide financial support to management</p><p>-Manage and track organizational memberships</p><p>-Track confidential information including staff passwords</p><p>-Manage and complete new employee orientation and forms, network/email set up, and government forms for payroll</p><p>-Manage employee benefits including health insurance and RRSP</p><p>-Collect timesheets/invoices from all employees/contractors and prepare payroll bi-monthly (in cooperation with Controller and third-party payroll service provider)</p><p>-Perform additional responsibilities and tasks as assigned</p><p><br></p>
<p><strong>We are looking for a skilled Office Manager/Accountant to oversee both bookkeeping and administrative functions in a law firm. This is a 4 days/permanent role on site. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p><strong>Accounting Duties:</strong></p><ul><li>Manage accounts payable/receivable and general ledger entries.</li><li>Prepare monthly financial statements and year-end reports.</li><li>Administer payroll and employee benefits.</li><li>Administer general and professional insurance coverage.</li><li>Reconcile general and trust accounts in compliance with Law Society regulations.</li><li>Monitor cash flow.</li><li>Coordinate with external accountants for audits and tax filings.</li><li>Maintain financial records and internal controls.</li><li>Law Pro Filings</li><li>GST/HST Filings</li><li>Annual Law Society Returns</li><li>Liase with bank, LawPro, Insurance carriers, vendors, etc.</li></ul><p><strong>Office Management Duties:</strong></p><ul><li>Oversee office operations and administrative staff.</li><li>Manage office supplies, vendor relationships, and equipment maintenance.</li><li>Coordinate recruitment, onboarding, and training of staff.</li><li>Ensure data security and consult with IT support.</li></ul><p><strong>Strategic & Leadership Functions:</strong></p><ul><li>Support partners with strategic planning and operational improvements.</li><li>Implement workflow efficiencies and best practices.</li><li>Ensure compliance with legal and professional standards.</li></ul>
<p><strong>Job Title:</strong> Legal & HR Operations Specialist</p><p><strong>Position Overview</strong></p><p> We are seeking a highly organized and detail-oriented professional to provide operational support across both Legal and Human Resources functions. This unique hybrid role bridges corporate governance, legal administration, and HR operations, requiring someone who thrives in a fast-paced, evolving business environment. The ideal candidate is proactive, adaptable, and able to manage sensitive information with the utmost discretion.</p><p><strong>Key Responsibilities</strong></p><p><em>Legal Operations & Governance</em></p><ul><li>Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.</li><li>Maintain corporate records and documentation in line with internal and regulatory standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.</li><li>Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.</li><li>Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.</li><li>Track legal matters, invoices, and deadlines to ensure efficient operations.</li><li>Provide general legal administrative support, including document editing and proofreading.</li></ul><p><em>Human Resources Operations</em></p><ul><li>Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.</li><li>Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.</li><li>Support administration of employee equity programs and consultant agreements.</li><li>Coordinate policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and assist with HR surveys and process improvements.</li></ul><p><br></p>
<p>Our extremely reputable and well-respected client is looking for a fluently <strong>Bilingual Administrative Assistant</strong> to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
<p>We are looking for a skilled Receptionist for a contract in Scarborough, Ontario. In this role, you will provide essential administrative support to various departments and handle reception duties, ensuring smooth day-to-day operations. This is an excellent opportunity for someone with strong attention to detail, organizational abilities, and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, emails, and correspondence, ensuring timely and accurate responses.</p><p>• Provide front desk reception duties, including greeting visitors and directing them to the appropriate departments.</p><p>• Schedule appointments and maintain calendars for team members and departments.</p><p>• Prepare and edit documents using Microsoft Word, Excel, and Outlook.</p><p>• Coordinate and support interdepartmental communication and workflow.</p><p>• Maintain organized records and filing systems, both digital and physical.</p><p>• Assist with customer service inquiries and provide solutions to basic concerns.</p><p>• Ensure the office environment is well-maintained and supplies are adequately stocked.</p><p>• Carry out general administrative tasks to support daily operations.</p><p>• Collaborate with team members to improve efficiency in administrative processes.</p>
<p>Notre client recherche une personne organisée et expérimentée pour occuper le poste de Chargé à la planification dans le domaine des assurances. Ce rôle hybride, basé à Montréal, offre une occasion unique de contribuer à la coordination des mandats et au soutien des experts tout en assurant un service de qualité pour nos clients et partenaires.</p><p><br></p><p>Responsabilités:</p><p>• Organiser et attribuer les mandats aux experts appropriés en fonction des besoins.</p><p>• Coordonner les rendez-vous et les communications avec les intervenants externes pour garantir une fluidité dans les opérations.</p><p>• Assurer la gestion administrative, notamment l'accès aux informations, la transmission de documents et le suivi rigoureux.</p><p>• Superviser les processus de facturation tout en veillant au respect des échéances.</p><p>• Participer activement à l'amélioration des processus opérationnels et à la fluidité des activités.</p><p>• Soutenir l'équipe dans divers besoins administratifs et opérationnels.</p><p>• Maintenir un niveau élevé de service à la clientèle en tout temps.</p>
<p>Our client in the investment space is looking for an Office Administrator to join their team. The successful candidate will support the smooth operation of their office and contribute to a positive, productive work environment. This role offers excellent exposure to the financial services industry and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as first point of contact for visitors and vendors; manage mail, couriers, and office supplies.</li><li>Oversee office facilities, equipment, and service providers to ensure a well-maintained workplace.</li><li>Support onboarding and integration of new employees, coordinating with HR and IT.</li><li>Provide administrative support across departments including HR, Sales, Operations, Marketing, and Technology.</li><li>Assist with company-wide events, initiatives, and special projects.</li></ul>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.</p><p>• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</p><p>• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</p><p>• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</p><p>• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.</p><p>• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</p><p>• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</p><p>• Facilitate interdepartmental communication, as needed.</p><p>• Manage special projects, as assigned.</p><p><br></p><p><br></p>
