<p><strong>We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (70-75K)</p><p>-Full benefits + RRSP matching</p><p>-3/4 weeks vacation + 12 personal days</p><p>-Hybrid work model (1 day on site)</p><p>-Great culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.</p><p>• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.</p><p>• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.</p><p>• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.</p><p>• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.</p><p>• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.</p><p>• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.</p><p>• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.</p><p>• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.</p>
<p>Senior Commercial Lending Specialist</p><p><br></p><p><strong>About the Role</strong></p><p>Reporting to management, the Senior Commercial Lending Specialist delivers a full range of commercial lending services to business members. This includes processing and approving applications within authorized limits for commercial loans, mortgages, lines of credit, and construction financing. The role involves financial analysis, underwriting, risk assessment, portfolio monitoring, and a strong focus on accuracy, compliance, and member service.</p><p><br></p><p>This position is ideal for someone who brings credit union experience, strong underwriting expertise, and a passion for helping businesses thrive.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Member & Lending Services</p><ul><li>Conduct interviews with commercial and small business members to determine lending needs and complete loan applications.</li><li>Process applications for commercial loans, builders’ mortgages, lines of credit, and small business lending by reviewing financial statements, credit reports, appraisals, and supporting documentation.</li><li>Prepare loan documentation such as guarantees, promissory notes, security documents, and commitment letters; ensure accuracy and compliance.</li><li>Set up and maintain commercial loan files, ensuring accurate coding, classifications, payment schedules, and system entries.</li></ul><p>Underwriting & Risk Management</p><ul><li>Perform detailed financial analysis, assess risk ratings, evaluate collateral, and make recommendations within established lending limits.</li><li>Review commercial financial statements, cash flow, receivables, and net worth calculations to determine creditworthiness.</li><li>Track and manage renewals, mid-term adjustments, insurance requirements, and security registrations.</li><li>Monitor expiring financial statements, lien searches, PPSA registrations, and property valuations.</li></ul><p>Construction & Mortgage Administration</p><ul><li>Oversee construction mortgages, including site inspections, draw calculations, progress disbursements, and securing proper documentation.</li><li>Prepare payout statements, calculate penalties, and coordinate mortgage discharges with legal teams.</li></ul><p>Portfolio Support & Reporting</p><ul><li>Compile data for month-end reporting, loan renewals, disbursements, appraisals, insurance, and letters of credit.</li><li>Maintain Letters of Credit documentation, process holds/freezes, and manage system updates.</li><li>Provide administrative support to the lending manager, contribute to delinquency monitoring, and coordinate with legal counsel and bailiffs when required.</li></ul><p>Member Service & Team Collaboration</p><ul><li>Respond to member inquiries regarding commercial lending products, criteria, and loan terms.</li><li>Troubleshoot issues with existing commercial accounts and coordinate with internal departments and external stakeholders.</li><li>Provide training and guidance to lending staff on lending policies, procedures, and regulatory requirements.</li></ul><p><br></p><p><br></p>
<p>Our client is seeking a detail-oriented<strong> Administrative Assistant </strong>to join their team for a long-term contract in Edmonton, Alberta. This government role involves accurate cheque processing, financial data entry, and administrative support in a confidential, fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Verify cheque amounts and payee details before processing.</li><li>Enter financial data to create accurate records.</li><li>Coordinate with accounts receivable to deliver cheques and documentation.</li><li>Prepare and send statements accurately and on time.</li><li>Complete ad hoc administrative tasks as needed.</li><li>Provide backup support to accounts receivable during absences or peak periods.</li><li>Maintain confidentiality of sensitive financial information.</li><li>Use Excel, Word, and Outlook effectively.</li><li>Communicate clearly, ask questions when needed, and adapt to changing priorities.</li></ul>
<p>Nous sommes à la recherche d’un <strong>Coordonnateur des opérations </strong>à Bromont<strong>.</strong> pour soutenir une entreprise en pleine croissance dans le secteur de la gestion de patrimoine. En tant que véritable bras droit du CEO et fondateur, vous occuperez un rôle clé couvrant un large éventail de responsabilités liées aux opérations, à la finance et à la conformité, tout en appuyant les initiatives stratégiques de l’organisation.</p><p>Le candidat idéal possède une expérience pertinente en administration ou en gestion dans le domaine financier, fait preuve d’un sens aigu des responsabilités et d’une grande rigueur. Il s’agit d’une occasion exceptionnelle pour une personne motivée, désireuse d’apprendre rapidement et de contribuer activement au succès d’une entreprise québécoise en pleine expansion.</p><p><br></p><p><strong>Opérations, Finance et Conformité</strong></p><ul><li>Effectuer la tenue de livres légère, gérer les factures et les dépenses, et assurer la liaison avec les comptables externes pour la préparation des états financiers annuels.</li><li>Maintenir à jour les registres réglementaires, préparer les rapports de conformité périodiques et veiller au respect des procédures internes, en collaboration avec le CCO.</li><li>Gérer les relations avec les fournisseurs de services (TI, données de marché, custodians, services juridiques).</li><li>Calculer, facturer et percevoir les honoraires de gestion.</li><li>Réaliser la réconciliation mensuelle des actifs et des positions dans les fonds internes.</li><li>Négocier les contrats avec les fournisseurs et s’assurer que seuls les accès nécessaires sont facturés.</li></ul><p><strong>Gestion du cycle de vie client (Onboarding & Service)</strong></p><ul><li>Prendre en charge l’ensemble du processus d’ouverture de comptes (formulaires des dépositaires, transferts d’actifs).</li><li>Assurer la mise à jour des dossiers clients (KYC) et effectuer les suivis nécessaires pour les dépôts, retraits et transferts.</li><li>Agir comme premier point de contact administratif pour les clients.</li><li>Superviser la logistique d’envoi des communications trimestrielles.</li><li>Coordonner le processus fiscal annuel (transmission des relevés aux clients) et les interactions avec les auditeurs.</li></ul><p><strong>Support au Développement des Affaires et à l’Investissement</strong></p><ul><li>Maintenir à jour le CRM, suivre les prospects et s’assurer qu’aucune opportunité de développement ne soit négligée.</li><li>Participer aux revues de portefeuille, documenter les décisions d’allocation et consigner les thèses d’investissement dans les dossiers internes.</li><li>Préparer les documents de présentation et les rapports de performance pour les rencontres clients et prospects.</li><li>Assurer la gestion administrative des votes par procuration.</li></ul>
<p>Our client is seeking a highly organized and detail-oriented <strong>Sr. Administrative Assistant</strong> for a contract role in Edmonton, Alberta. This position supports the establishment of a new corporation by providing comprehensive administrative and governance support. The role requires strong communication, coordination, and multitasking skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate board meetings, including scheduling, logistics, catering, and meeting minutes.</li><li>Manage calendars and track action items.</li><li>Prepare and maintain governance documents in compliance with government processes.</li><li>Procure office supplies, furniture, and equipment.</li><li>Oversee office setup, including furniture and workspace coordination.</li><li>Support executives with calls, email correspondence, data entry, and customer inquiries.</li><li>Utilize administrative systems (e.g., 1GX) to streamline operations.</li></ul>
<p>We are partnering with a well-established specialty clinic seeking an experienced Medical Office Manager to lead daily operations and support a multidisciplinary team of physicians and clinical staff. If you’re a confident, empathetic leader who thrives in a fast-paced healthcare environment, this role offers the chance to shape a positive patient experience while contributing to a strong, supportive team culture.</p><p><br></p><p>As the Medical Office Manager, you’ll oversee clinic operations, staff leadership, financial administration, and patient relations. You will ensure the clinic runs smoothly day-to-day, support a high-performing administrative and clinical team, and uphold the exceptional standard of care patients expect.</p><p><br></p><p>Key Responsibilities</p><ul><li>Supervise a team of administrative and clinical support staff.</li><li>Manage scheduling, training, performance, and address underperformance when required.</li><li>Lead recruitment and onboarding for support roles.</li><li>Foster a respectful, collaborative, and patient-first workplace culture.</li><li>Oversee medical billing and payment processing for accuracy and compliance.</li><li>Perform bookkeeping duties in QuickBooks Online and prepare spending analyses.</li><li>Identify opportunities to enhance operational efficiencies and reduce costs.</li><li>Serve as a key contact for patient questions, concerns, and escalations.</li><li>Help maintain the clinic’s reputation for attentive, accurate, and compassionate care.</li><li>Ensure smooth day-to-day clinic operations including scheduling, workflow, inventory, and EMR accuracy.</li><li>Maintain compliance with policies, procedures, and regulatory requirements.</li></ul><p><br></p><p><br></p>
<p><strong>Accounting & Financial Operations</strong></p><ul><li>Monitor and manage the Accounting Department email inbox.</li><li>Process emails from carriers using the dispatching system (3PL) and Triumph Pay to invoice customers.</li><li>Support customer e-billing by preparing invoices and ensuring all required supporting documentation is included.</li><li>Oversee the syncing of the dispatching system into QuickBooks and investigate and resolve any errors or discrepancies.</li><li>Investigate and resolve accounting discrepancies between carrier bills and the dispatching system.</li><li>Capture and process payments accurately and promptly in QuickBooks.</li><li>Process credit card payments and apply direct deposits correctly.</li><li>Collect daily mail, deposit all cheques, and apply payments in QuickBooks.</li><li>Prepare weekly Accounts Payable payments via EFT two weeks in advance.</li><li>Prepare QuickPay payments on time to ensure applicable discounts are received.</li><li>Follow up on all outstanding carrier bills at month-end to support month-end close and preparation of monthly financials.</li><li>Perform AR collections and provide weekly AR reporting.</li><li>Provide regular updates on AR and AP status and support the CFO with financial reporting as required.</li></ul><p><strong>Administration & Compliance</strong></p><ul><li>Maintain organized and accurate accounting files and records.</li><li>Perform general office accounting and administrative duties as needed.</li><li>Assist the Controller and management with additional tasks as assigned.</li><li>Handle all financial and company information with the highest level of confidentiality and professionalism.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p>Our client, a well-established organization based in Surrey, BC, is looking to add an Accounting Clerk to their finance team. This is a fully on-site position that offers a diverse mix of accounting and administrative responsibilities within a collaborative and fast-paced office environment.</p><p> </p><p>You will play a key role in supporting daily accounting operations—primarily focused on accounts payable—while also contributing to general administrative and office support functions. This is an excellent opportunity for someone looking to grow their accounting career in a stable and supportive environment.</p><p><br></p><p><strong> Key Responsibilities</strong></p><ul><li>Process 20–40 accounts payable invoices weekly, ensuring accuracy, proper coding, and timely payment.</li><li>Review invoices for compliance with company policies and follow up on discrepancies or missing approvals.</li><li>Support payment processing and check runs as required.</li><li>Reconcile accounts regularly to ensure financial data accuracy.</li><li>Assist the Controller and Accounting Manager with day-to-day accounting tasks and month-end activities.</li><li>Maintain accurate records, filing systems, and documentation for audit readiness.</li><li>Provide administrative and office support, including coordination with internal teams and external vendors or clients.</li><li>Assist with bank deposits and other routine financial transactions.</li><li>Contribute to maintaining a positive office culture—helping with company events, socials, or other team initiatives as needed.</li><li>Provide general clerical support to ensure smooth day-to-day operations across the department.</li></ul><p><br></p><p><br></p><p> </p><p><br></p><p><br></p><p><br></p><p><br></p><p> </p>
<p>Are you an accounting professional with strong attention to detail and a passion for working in a fast-paced, customer-focused industry? Our team is seeking an Accounting Administrator to join a leading automotive dealership. In this key role, you will play a vital part in the financial operations and administrative success of the dealership.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, process, and reconcile invoices, purchase orders, vendor payments, and ensure accuracy with dealership policies.</li><li>Maintain deposits, accounts receivable, and petty cash, including daily balancing and proper recordkeeping.</li><li>Conduct account reconciliations, identify discrepancies, and support month-end close processes.</li><li>Perform dealership-specific administrative tasks, support internal and external audits, and ensure compliance with industry regulations and corporate guidelines.</li><li>Collaborate with various dealership departments to seamlessly integrate accounting processes and enhance customer satisfaction.</li></ul><p><br></p>
The Administrative Assistant / Accounting Clerk provides administrative and accounting support to the Service Department. This role focuses on job-related billing, expense processing, travel coordination, and general administrative support. The ideal candidate will have strong administrative skills, solid math ability, and experience in a project-based or construction-style environment. <br> Key Responsibilities: <br> Job Billing & Accounting Support Process parts, labour, and expenses attached to service jobs for invoicing Enter and apply approved timesheets and labour costs to the correct jobs Perform service rate billing based on job details Ensure accuracy, proper job coding, and documentation for all billing items Expense & Travel Coordination Prepare and enter weekly expense reports (typically submitted Mondays) Process office and service-related expenses accurately Book all travel arrangements, including: Flights Hotels Rental cars Airport limo transfers Follow established company standards for flights and accommodations Administrative & Coordination Duties Take meeting minutes for 2–3 service meetings per year Coordinate with CSRs in to review open jobs and dashboards Support the Service Manager with safety booklets and documentation Maintain organized records and service-related documentation
<p>Nous recherchons un assistant de direction expérimenté pour rejoindre l'équipe dynamique de notre client à Saint-Laurent. Ce rôle clé offre une opportunité unique de soutenir le président et l’équipe de direction dans leurs opérations quotidiennes tout en assurant une coordination efficace des activités organisationnelles.</p><p><br></p><p>Responsabilités:</p><p>• Gérer le calendrier, les rendez-vous et les déplacements du président.</p><p>• Préparer et organiser les documents nécessaires aux réunions et présentations.</p><p>• Accueillir les visiteurs en maintenant une expérience professionnelle et accueillante.</p><p>• Coordonner la logistique des réunions, y compris la configuration des salles et des équipements.</p><p>• Traiter les bons de commande et les rapports de dépenses avec précision.</p><p>• Contribuer à la planification et à l’organisation d’événements corporatifs tels que des réunions générales, des fêtes de fin d’année et des activités hors site.</p><p>• Maintenir un niveau élevé de confidentialité tout en gérant des informations sensibles.</p><p>• Collaborer avec différents départements pour assurer une communication fluide et efficace.</p><p>• Surveiller les besoins en fournitures de bureau et effectuer les commandes nécessaires.</p><p>• Soutenir diverses tâches administratives pour garantir le bon fonctionnement du bureau.</p>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
<p>Join an organization where your talents as an Executive Assistant will directly support meaningful work and create a positive impact in the community. Here, you’ll be part of a team that is passionate about making a real difference—our work uplifts individuals and drives change for the greater good. We foster a collaborative, inclusive culture rooted in excellence, respect, and altruism, where every team member is valued for their unique contributions. If you’re looking for a workplace that prioritizes doing great work while supporting the community and cultivating a supportive environment, we invite you to bring your skills to our mission-driven organization. This position is located in Burlington, Ontario and is an in office position.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full ownership and management of the executive’s inbox — prioritize, respond, and flag critical items.</li><li>Draft, relay, and manage updates, communications, and follow-ups as the primary point of contact.</li><li>Manage travel arrangements, planning according to preferences</li><li>Handle all expenses and reporting tasks.</li><li>Calendar management across two companies, including clinics, meetings, travel, speaking engagements, etc</li><li>Track project timelines and deliverables; guide and advise as needed</li><li>Support conference registration and logistics.</li><li>Safeguard confidential documents, contracts, and agreements.</li><li>Maintain the highest professionalism and discretion with sensitive information.</li><li>Conduct research on diverse subject areas</li><li>Support organization-wide research, data analysis, and strategic recommendations.</li><li>Provide ongoing support for professional planning</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>Proven experience as an Executive or Senior Assistant with significant inbox/calendar/project management.</li><li>Strong written and verbal communication skills.</li><li>Strong computer skills and tech savvy</li><li>Exceptional organization, confidentiality, and multi-tasking ability.</li><li>Proactive problem-solver, decision maker, ability to advise on timelines and strategy.</li><li>Comfort with research, analytics, and basic contract/invoice management.</li></ul><p><br></p><p><br></p>
<p>We are seeking a Accounting Clerk to support our client’s accounting team in Winnipeg, Manitoba. This role is ideal for someone looking to grow their accounting career who is organized, detail-oriented, and eager to learn. You will assist with daily financial tasks and help maintain accurate records across accounts and reports.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Entering and posting basic journal entries. </p><p> • Help maintain and reconcile general ledger accounts and supporting schedules.</p><p> • Perform routine bank reconciliations and follow up on any discrepancies.</p><p> • Support the preparation of monthly financial reports by gathering data and completing preliminary checks.</p><p> • Ensure documents and transactions follow internal policies and procedures.</p><p> • Work with team members to resolve simple accounting issues or data errors.</p><p> • Use accounting software (such as NetSuite, Oracle, QuickBooks, or SAP) to input and update financial information.</p><p> • Assist with month-end tasks and help ensure deadlines are met.</p><p> • Provide general administrative and accounting support, including filing, data entry, and other duties as needed.</p>
<p>Notre client recherche spécialiste des comptes payables. Vous profiterez d’un équilibre de vie exceptionnel grâce à trois jours de télétravail par semaine. Notre client propose une rémunération parmi les plus compétitives du secteur, accompagnée d’un ensemble d’avantages sociaux qui valorisent votre bien-être et encouragent votre développement professionnel. Vous évoluerez dans une culture d’entreprise positive, stimulante et axée sur la collaboration, où votre contribution sera reconnue et appréciée. Si vous souhaitez bâtir une carrière au sein d’une organisation engagée envers ses employés, n’attendez plus : postulez dès maintenant et découvrez la différence.</p><p><br></p><p>Responsabilités:</p><ul><li>Assurer la gestion quotidienne des activités liées au poste, en veillant au respect des procédures et normes internes.</li><li>Collaborer étroitement avec l’ensemble des membres de l’équipe afin de faciliter la réalisation des objectifs.</li><li>Participer à l’élaboration et à la mise en œuvre de solutions visant à optimiser les processus existants.</li><li>Gérer la documentation administrative en conformité avec les politiques de l’entreprise.</li><li>Fournir un soutien proactif aux différents départements pour garantir la fluidité des opérations.</li><li>Communiquer efficacement avec les partenaires internes et externes afin d’assurer le suivi des dossiers et la résolution des éventuels problèmes.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join a leading hospitality company in Toronto, Ontario. This long-term contract position offers an opportunity to support the distribution division by ensuring hotel rate specials are accurately posted online and maintaining effective communication with hotel partners. The ideal candidate will be organized, proactive, and committed to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Upload hotel partner rates and promotional offers to online platforms with accuracy and efficiency.<br>• Maintain and update spreadsheets to track distribution data and ensure consistency.<br>• Provide courteous and attentive support to hotel partners, team members, and other stakeholders.<br>• Respond to inquiries through email and phone while delivering excellent customer service.<br>• Ensure compliance with established Hotel Operations System Standards and Distribution Guidelines.<br>• Handle inbound and outbound calls related to partner inquiries and operational updates.<br>• Collaborate with internal teams to address distribution challenges and implement solutions.<br>• Use Microsoft Office tools, including Excel, Word, and Outlook, to perform administrative tasks effectively.<br>• Monitor and report discrepancies or issues related to online postings and system updates.<br>• Assist in maintaining accurate records and documentation for distribution processes.
<p>Paralegal – General Litigation</p><p>About the Firm:</p><p> Join a general litigation boutique serving diverse clients in areas including civil litigation, labor and employment law, human rights, Aboriginal law, and corporate oversight. Our team values collaboration, professional development, and providing high-quality legal services across a varied practice.</p><p>Position Summary:</p><p> We are seeking a motivated Paralegal to work closely with our legal team. This role centers on legal research, document drafting, client support, and case management. The ideal candidate demonstrates excellent research and writing abilities and thrives in a fast-paced, multi-practice environment.</p><p>Key Responsibilities:</p><ul><li>Draft, prepare, and revise legal documents including pleadings, correspondence, affidavits, briefs, and contracts.</li><li>Conduct legal research and summarize findings in memos or briefs for lawyer review.</li><li>Organize, manage, and maintain case files to ensure accuracy and compliance.</li><li>Prepare materials for hearings, trials, mediations, and discoveries.</li><li>Communicate regularly with clients, courts, opposing counsel, and third parties regarding scheduling and document requests.</li><li>Gather, review, and organize evidence, exhibits, and supporting documentation.</li><li>File documents with courts and tribunals both electronically and in-person, ensuring compliance with all rules and deadlines.</li><li>Support lawyers with a range of administrative tasks such as routine correspondence, preparing checklists, and managing file openings/closings.</li><li>Conduct due diligence, background checks, and searches as relevant to cases.</li><li>Liaise with experts, service providers, and witnesses as needed.</li><li>Ensure confidentiality and compliance with firm policies and regulatory standards.</li></ul><p><br></p>
<p>We are currently seeking a dedicated and client-focused Estate Manager (Insolvency Administrator) to join a growing team. This role offers great earning potential with bonuses and plenty of opportunities for career growth.</p><p><br></p><p>As an Estate Manager, you will work directly with clients, guiding them through their debt relief options and ensuring they fully understand the solutions available. This position requires strong communication skills, professionalism, and the ability to provide empathetic and ethical service in line with industry regulations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Conduct initial client meetings, review appointments, and sign-up sessions, providing clear guidance on Consumer Proposals, bankruptcies, and other debt solutions.</li><li>Build and maintain professional relationships with Licensed Insolvency Trustees, Client Support Specialists, Technicians, and other industry professionals.</li><li>Deliver compassionate and knowledgeable service, ensuring clients feel supported and informed.</li><li>Oversee the preparation and administration of insolvency filing documents.</li><li>Maintain quality control, reviewing the work of Technicians and Administrative Clerks for accuracy and completeness.</li><li>Train, coach, and mentor new team members.</li><li>Ensure compliance with the Bankruptcy and Insolvency Act and other relevant regulations.</li></ul><p><br></p><p><br></p>
<p>A public-sector-aligned organization is seeking an experienced <strong>Director of Finance & Reporting</strong> to provide strategic and operational leadership across finance, compliance, reporting, and administrative functions.</p><p>Reporting to the CEO/COO, this role oversees all core financial operations and ensures accurate, timely, and compliant reporting to senior leadership, funders, and external stakeholders. The Director plays a key role in strengthening financial controls, improving operational processes, supporting strategic initiatives, and ensuring compliance with legislative and funding requirements.</p><p><br></p><p>This opportunity is well suited for a hands-on finance leader who can operate at both a strategic and executional level in a complex, regulated environment.</p><p><br></p><p><strong>Type:</strong> 3-6 month contract with strong potential to convert to permanent or extend</p><p><strong>Work Model:</strong> Primarily remote (Toronto-based organization) with some occasional in-office days as required</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Financial Management</strong></p><ul><li>Provide oversight of all finance functions including AP, AR, payroll, cash management, general ledger, collections, government remittances, inventory, and internal controls</li><li>Manage full financial cycles: daily operations, month-end, quarter-end, and year-end close, budgeting, forecasting, and business planning</li><li>Prepare and oversee funding submissions and financial reports required to maintain funding status</li><li>Lead external audits and reviews, ensuring timely completion and compliance with legislative and stakeholder requirements</li><li>Ensure accuracy, integrity, and timeliness of all financial data and reporting</li></ul><p><strong>Leadership & Strategic Support</strong></p><ul><li>Support the CEO/COO and senior leadership team with financial insights, reporting, and analysis</li><li>Contribute to strategic planning, business planning, policy development, and long-term objectives</li><li>Lead and develop finance team members; provide direction, mentorship, and performance oversight</li><li>Partner with the Board and Board Committees (Audit & Finance) and liaise with independent auditors</li><li>Collaborate cross-functionally with internal teams, funders, and sector partners</li></ul><p><strong>Administration & Procurement</strong></p><ul><li>Lead procurement activities including sourcing, vendor selection, contract review, and supplier evaluation</li><li>Ensure compliance with applicable legislation, directives, and trade requirements</li><li>Oversee contracts, agreements, and leases to ensure financial and service compliance</li></ul><p><strong>Compliance & Governance</strong></p><ul><li>Develop, maintain, and enhance compliance policies and procedures</li><li>Ensure adherence to funding agreements, transfer-payment agency requirements, GAAP, and legislative obligations</li><li>Support strong governance, risk management, and internal control practices</li></ul><p><strong>Reporting</strong></p><ul><li>Lead quarterly and annual financial and non-financial reporting to government ministries and regulators</li><li>Prepare Board and Committee reporting packages, briefing notes, and supporting documentation</li></ul>
<p>Our client, a leading independent investment firm, is seeking an experienced <strong>M& A Law Clerk</strong> to join their Vancouver office on an <strong>18-month contract with strong potential for permanent role</strong>. This position offers the opportunity to work on complex corporate and transactional matters in a fast-paced, professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex corporate transactions, from initial counsel instructions through to completion of post-closing filings</li><li>Execute corporate and securities name searches, and assist with share/asset purchase and sale transactions as well as reorganizations</li><li>Prepare documents for British Columbia and Federal entities, including incorporations, organizations, continuances, amendments, amalgamations, and dissolutions</li><li>Prepare and file extra-provincial registrations, business names, and required corporate updates</li><li>Maintain both electronic and physical corporate records, including supporting the onboarding and maintenance of an electronic corporate database</li><li>Perform administrative and related duties as assigned, and assist colleagues when needed</li><li>Respond to internal and external requests for information and documentation, providing general legal support services</li><li>Take on additional responsibilities as required to support the firm’s business objectives</li></ul>
<p>We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.</p><p>• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.</p><p>• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.</p><p>• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.</p><p>• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.</p><p>• Assist with hiring and onboarding staff for property and household needs.</p><p>• Run errands, collect mail, and complete other personal tasks as required.</p><p>• Travel occasionally to provide on-site support as needed.</p>
<p>Company Overview: Join an innovative and industry-leading manufacturing team dedicated to delivering quality products and exceptional service. We foster a collaborative work environment with opportunities for development and growth.</p><p>Position Summary: We are seeking a detail-oriented Purchasing Administrator to manage procurement activities and support our production operations. This role will be responsible for processing purchase orders, maintaining vendor relationships, and ensuring timely delivery of materials required for our manufacturing processes. This is an in office position located in Brantford, On.</p><p>Key Responsibilities:</p><ul><li>Maintain accurate procurement records and update internal databases.</li><li>Manage all documentation related to purchasing department.</li><li>Process and track purchase orders to meet production schedules and inventory needs.</li><li>Research and evaluate suppliers to obtain the best combination of quality, price, and delivery.</li><li>Monitor inventory levels and coordinate with warehouse and production teams to identify supply requirements.</li><li>Communicate with vendors to confirm order details, resolve discrepancies, and schedule deliveries.</li><li>Maintain accurate procurement records and update internal databases.</li><li>Collaborate with finance and production departments to reconcile invoices and address billing issues.</li><li>Support the Purchasing Manager with reporting, analysis, and special projects as needed.</li></ul>
<p>Are you an experienced Receptionist looking for a flexible, short-term opportunity over the holiday season? Robert Half is seeking a friendly, professional Receptionist for a temporary assignment providing holiday coverage during December and January. This is a great way to gain new industry experience, and bridge employment between longer-term opportunities.</p><p><br></p><ul><li>Greet and direct visitors and clients in a courteous, professional manner</li><li>Manage incoming calls and route them appropriately</li><li>Handle mail distribution, shipping, and receiving</li><li>Support scheduling for staff as needed</li><li>Perform administrative tasks (filing, data entry, document preparation)</li><li>Maintain the reception area to ensure a welcoming, organized environment</li><li>Assist with other office support duties as assigned</li></ul><p><br></p>
<p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative support to senior government officials in <strong>Edmonton, Alberta</strong>. This contract-to-permanent role involves managing complex schedules, travel, correspondence, and confidential materials while supporting executive leadership in a fast-paced government environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meetings, and appointments across multiple locations.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare and distribute meeting materials, agendas, and minutes.</li><li>Act as a primary point of contact for executive correspondence and inquiries.</li><li>Support executive offices with communication, expense reporting, and confidential matters.</li><li>Coordinate logistics for meetings, events, and special projects in accordance with government protocols.</li></ul><p><br></p>
We are looking for an experienced HR Recruiter to join our team in Peterborough, Ontario. In this long-term contract position, you will play a key role in supporting recruitment efforts for administrative and support-focused teams. If you thrive in a dynamic environment and are passionate about enhancing hiring processes, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Manage the recruitment process for administrative and support-focused roles, ensuring a seamless experience for candidates.<br>• Collaborate with the recruitment team to facilitate integration efforts related to organizational changes.<br>• Maintain accurate and comprehensive recruitment records using appropriate tools and systems.<br>• Assist in optimizing recruitment workflows to improve efficiency and effectiveness.<br>• Utilize various platforms, including Careerbuilder and ATS systems, to source and attract top talent.<br>• Coordinate and oversee onboarding processes to ensure smooth transitions for new hires.<br>• Partner with hiring managers to understand staffing needs and develop tailored recruitment strategies.<br>• Implement full-cycle recruiting practices, from sourcing to offer negotiation.<br>• Provide regular updates and insights on recruitment metrics to support continuous improvement.<br>• Build strong relationships with candidates and stakeholders to maintain a positive reputation for the organization.
