<p>We are looking for an organized and detail-oriented Administrative Assistant to join a team in Toronto, Ontario. This contract position is ideal for someone with strong administrative skills and a background in hospitality who thrives in a fast-paced environment. The role involves supporting hotel partners by ensuring accurate data entry and providing exceptional communication and customer service.</p><p><br></p><p>Responsibilities:</p><p>• Upload and manage partner rate data online to ensure accuracy and compliance.</p><p>• Maintain and update spreadsheets with precise data entry and formatting.</p><p>• Respond to inbound calls and emails professionally, addressing inquiries and resolving issues.</p><p>• Provide courteous and efficient support to hotel partners, colleagues, and stakeholders.</p><p>• Ensure adherence to established operational and distribution standards and guidelines.</p><p>• Collaborate with team members to maintain smooth workflow and meet deadlines.</p><p>• Utilize Microsoft Office tools, including Excel, Word, and Outlook, to perform daily tasks.</p><p>• Handle inbound and outbound communication effectively and professionally.</p><p>• Monitor and report discrepancies or issues in data or processes.</p><p>• Contribute to maintaining a high standard of customer service and operational efficiency.</p>
We are looking for an entry level Business Analyst to join our team in Markham, Ontario, and contribute to the success of our non-profit organization. In this role, you will work closely with stakeholders to analyze business needs, develop solutions, and support decision-making processes. This is an excellent opportunity for an analytical individual seeking to grow their career in a collaborative and meaningful environment.<br><br>Responsibilities:<br>• Collaborate with stakeholders to gather, document, and analyze business requirements.<br>• Perform gap analyses to identify areas for improvement in existing processes and systems.<br>• Utilize tools such as Atlassian Jira and CRM platforms to track project progress and manage workflows.<br>• Create detailed Business Requirement Documents (BRDs) to support project objectives.<br>• Conduct AB testing and analyze results to provide actionable insights.<br>• Assist in the preparation and formatting of reports using Microsoft Excel.<br>• Contribute to the development and documentation of Agile Scrum practices.<br>• Support the team in creating and maintaining accurate project documentation.<br>• Communicate effectively with team members to ensure alignment on project goals.
<p>You could grow your career with a thriving company, in this Accountant position available through Robert Half. If handling matching invoices to purchase orders and/or vouchers, and assisting in the process of tax returns, and audit review sounds like your cup of tea, this reputable business might have an Accountant position for you. The Accountant position is a permanent opportunity and is situated in the Markdale, Ontario, area. Working for this company will give you access to terrific benefits, a wonderful workspace/office, and a dynamic team culture.</p><p> </p><p><strong>How you will make an impact</strong></p><p> </p><p>· Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes</p><p>· Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing</p><p>· Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required</p><p>· Carry out additional related duties and help with special projects on an as-needed basis</p><p>· Post financial information to journals and ledgers</p><p>· Create statements and reports that require the use of a number of sources</p><p>· Handle general accounting tasks: help with G/L account reconciliation and month-end closing, other ad hoc projects</p><p>· Support Accounts Receivable: process daily invoices/credit, apply cash receipt, and help with collection of past due balance</p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract with potential for a permanent role. Based in Toronto, Ontario, this position involves managing invoice processing, payment reconciliation, and vendor interactions to ensure accurate and timely financial operations. This opportunity allows you to contribute to a dynamic team and requires a commitment of at least three months, with the possibility of extension.<br><br>Responsibilities:<br>• Process accounts payable invoices accurately and match payments with corresponding invoices.<br>• Utilize financial software systems to manage and track payment processing activities.<br>• Apply tax treatment rules to ensure compliance with regulations.<br>• Communicate effectively with team members, vendors, and various branches to address inquiries and resolve issues.<br>• Maintain organized records of financial transactions and ensure proper coding of accounts.<br>• Perform tasks in Excel, including data entry and analysis, to support accounts payable functions.<br>• Verify payment details to ensure accuracy and prevent discrepancies.<br>• Manage check processing and other payment methods efficiently.<br>• Collaborate with internal teams to improve accounts payable workflows.<br>• Support the transition of systems or processes when required.
We are looking for an experienced Accountant to join our team in Toronto, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations.<br><br>Responsibilities:<br>• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.<br>• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.<br>• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.<br>• Generate and review financial statements, providing insights and recommendations to support decision-making.<br>• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.<br>• Utilize QuickBooks and other accounting software to manage financial data efficiently.<br>• Collaborate with the management team to implement and optimize in-house accounting systems.<br>• Perform intermediate-level tasks in Excel, such as data analysis and reporting.<br>• Ensure adherence to company policies and regulatory requirements in all accounting operations.<br>• Support year-end audit preparation and provide documentation as needed.
We are looking for a dedicated Accounts Payable Clerk to join our team on a contract basis in Whitby, Ontario. This position offers an exciting opportunity to contribute to the smooth functioning of financial operations within a dynamic and collaborative environment. The role will initially require working in the office, transitioning to a hybrid schedule with three days in the office and two days remote after the initial period. This is a short-term contract position, with potential for extension depending on organizational needs.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper coding according to purchase orders.<br>• Manage payment schedules, including weekly payment lists, utilizing NetSuite and Excel for tracking and reporting.<br>• Collaborate with logistics teams to reconcile discrepancies between invoices and purchase orders.<br>• Perform month-end tasks, including bank reconciliations, visa transaction reconciliations, and accruals.<br>• Communicate effectively with internal and external stakeholders to resolve payment and invoice-related issues.<br>• Ensure timely data entry and adherence to deadlines for financial processes.<br>• Generate and manipulate spreadsheets to support accounts payable operations.<br>• Work closely with third-party freight companies and warehouse teams to coordinate billing and payment processes.<br>• Follow standard operating procedures to maintain consistency and efficiency in financial operations.<br>• Support the controller and accounts receivable teams as needed to meet organizational goals.
We are looking for a dedicated and detail-oriented Office Assistant to support our team in Toronto, Ontario. This role involves ensuring smooth day-to-day operations while providing crucial administrative support to various departments. If you enjoy working in a dynamic environment and excel in organizational tasks, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee daily office activities, including managing supplies, equipment, and vendor relationships.<br>• Coordinate schedules, meetings, and logistics to ensure efficient team operations.<br>• Assist with onboarding and offboarding procedures for new and departing employees.<br>• Maintain and organize filing systems and company records for easy accessibility.<br>• Support leadership and team members with administrative tasks as required.<br>• Facilitate internal communications and assist in planning team events.<br>• Identify and implement improvements to office processes and workflows.<br>• Handle incoming calls and emails, ensuring prompt and attentive responses.<br>• Perform data entry tasks and maintain accuracy in company databases.<br>• Operate office equipment such as photocopiers and scanners for document processing.
<p>We are looking for an organized and proactive Inventory & Logistics Coordinator to join our team in York Region, Ontario. In this role, you will take charge of inventory management and logistical operations to ensure seamless supply chain processes within a fast-paced healthcare environment. Your contributions will directly support operational efficiency, ensuring the availability of essential resources for daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Maintain precise inventory records and address discrepancies to ensure stock accuracy.</p><p>• Monitor inventory levels and forecast supply needs to prevent shortages.</p><p>• Coordinate supplier orders and manage incoming shipments, ensuring quality and compliance.</p><p>• Conduct regular cycle counts and analyze data to validate inventory accuracy.</p><p>• Optimize storage systems to improve space utilization and accessibility.</p><p>• Oversee the labeling, storage, and safe handling of all products in compliance with standards.</p><p>• Partner with internal teams to distribute supplies effectively and meet departmental requirements.</p><p>• Collaborate with finance teams to reconcile invoices and resolve order-related discrepancies.</p><p>• Manage import shipments and liaise with freight forwarders and customs brokers.</p><p>• Identify opportunities to streamline logistics and inventory workflows for improved efficiency.</p>
<p>We are looking for a detail-oriented Front Desk Coordinator to join a team in Thornhill, Ontario. This is a contract position that requires an individual with strong organizational skills, exceptional customer service abilities, and a proactive approach to facilities management. The ideal candidate will demonstrate business maturity and commitment while ensuring smooth day-to-day operations onsite.</p><p><br></p><p>Responsibilities:</p><p>• Conduct daily facility inspections, including checking conference rooms, adjusting furniture, cleaning tables, and ensuring floors and ceilings are in order.</p><p>• Maintain cleanliness and organization by unloading dishwashers, restocking supplies, and managing tasks that require lifting up to 25 lbs.</p><p>• Utilize facilities management systems, such as RealSuite and Soneil, to track and manage operations effectively.</p><p>• Set up and clean conference rooms, ensuring chairs are arranged neatly, tables are wiped, and whiteboards are clear.</p><p>• Respond to inquiries and manage multi-line phone systems to support reception duties.</p><p>• Exhibit a high level of engagement while maintaining boundaries in a business setting.</p><p>• Coordinate administrative tasks, including file organization, data entry, and scheduling.</p><p>• Ensure proper stock levels and inventory management for office supplies.</p><p>• Collaborate with team members to maintain a streamlined and efficient workspace.</p><p>• Uphold the integrity of the reception area, ensuring it remains welcoming and organized.</p>
We are looking for a motivated Operations Associate to join our team in Markham, Ontario. In this role, you will perform a diverse range of tasks to support the operations department, ensuring efficiency and accuracy in every step. This position requires adaptability, attention to detail, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Handle warehouse duties, including receiving, sorting, picking, packing, and shipping inventory.<br>• Process and monitor customer orders to ensure timely and accurate fulfillment.<br>• Perform administrative tasks related to customer service, such as data entry and tracking purchase orders.<br>• Coordinate inbound and outbound deliveries to meet operational deadlines.<br>• Manage inventory logistics and maintain detailed accuracy based on management directives.<br>• Collaborate with various departments to ensure smooth operations and high customer satisfaction.<br>• Comply with health and safety standards and company procedures.<br>• Participate in special projects and contribute to continuous improvement initiatives.<br>• Maintain effective communication with colleagues and supervisors to meet organizational goals.
We are looking for a dedicated Receptionist to join a non-profit organization in North York, Ontario. This is a contract position that requires exceptional communication skills and a passion for delivering attentive customer service. As part of the team, you will play a key role in supporting day-to-day operations and maintaining positive relationships with stakeholders.<br><br>Responsibilities:<br>• Engage with stakeholders to gather valuable feedback regarding their experiences.<br>• Organize and maintain documents by ensuring proper filing and storage.<br>• Provide exceptional customer service through phone, email, and in-person interactions.<br>• Support administrative tasks such as scheduling, correspondence, and data entry.<br>• Collaborate with team members to ensure smooth office operations.<br>• Utilize Microsoft Office tools to create and manage documents efficiently.<br>• Address inquiries and resolve issues promptly with a detail-oriented approach.<br>• Assist with general receptionist duties, including greeting visitors and managing calls.
We are looking for a dedicated and detail-oriented Staff Accountant to join our team in Toronto, Ontario. This is a Contract to permanent position, offering an opportunity to contribute to key financial processes and collaborate with various levels of management. The ideal candidate will excel in managing deadlines, ensuring accuracy in financial reporting, and supporting asset-related approvals and reconciliations.<br><br>Responsibilities:<br>• Manage and oversee fixed asset accounting, including capital budgets and depreciation calculations.<br>• Coordinate the completion and review of budgets, ensuring timely and accurate submissions.<br>• Reconcile accounts and investigate variances to ensure financial accuracy.<br>• Collaborate with management at different levels to facilitate asset acquisition approvals.<br>• Perform detailed bank reconciliations and resolve discrepancies efficiently.<br>• Handle accounts payable and accounts receivable processes with precision.<br>• Prepare and post journal entries to maintain an accurate general ledger.<br>• Assist in month-end closing activities by ensuring all financial data is finalized and reported.<br>• Utilize tools like Pivot Tables and VLOOKUP in Excel to analyze and report financial data.<br>• Support financial operations using systems such as SAP, Oracle, NetSuite, and QuickBooks.
We are looking for a detail-oriented Accounting Clerk to join our team in Etobicoke, Ontario. This Contract to permanent position offers an opportunity to contribute to accounts payable and receivable functions in a dynamic work environment. The ideal candidate will thrive in managing financial transactions efficiently and ensuring accuracy in vendor and payment reconciliations.<br><br>Responsibilities:<br>• Process accounts payable invoices, ensuring timely and accurate entry into the system.<br>• Reconcile vendor accounts on a monthly basis, identifying and resolving discrepancies.<br>• Manage accounts receivable by matching remittance details to payments received and clearing invoices using AS400.<br>• Handle daily payment processing, including reviewing notifications and verifying transactions.<br>• Utilize VLOOKUP formulas in Excel to support reconciliation tasks and data analysis.<br>• Communicate with vendors to address any payment inquiries or discrepancies.<br>• Maintain organized documentation and records for financial transactions.<br>• Assist in preparing reports related to accounts payable and receivable activities.<br>• Collaborate with internal teams to ensure smooth financial operations.<br>• Uphold company standards for accuracy and compliance in all accounting processes.
