33 results for Office Administrator jobs

Office Manager

Mississauga, ON
onsite
Permanent
80000 - 100000 CAD / Yearly
Our client is a specialized software company with over 25 years of experience delivering industry-leading solutions to safeguard mission-critical systems. Their expertise spans across sectors such as banking, healthcare, and telecommunications.We are looking for an organized, proactive, and detail-oriented Office Manager to join their growing team in Mississauga.In this key role, you’ll oversee day-to-day operational functions with , and general business operations. You will work closely with leadership, clients, and technical teams to ensure smooth and compliant business operations. Key Responsibilities:<ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity</li><li>Develop and maintain office systems, including inventory management, technology functionality, and HR practices</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices</li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Promote and enforce office policies while fostering a welcoming and inclusive work environment.</li><li>Address operational challenges, including facility-related issues, and liaise with building management when necessary.</li><li>Coordinate with external partners, distributors, and international clients as needed</li></ul>
2026-05-15T00:00:00Z

Office & Administration Manager

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for an Office & Administration Manager to support a growing engineering and manufacturing business in Abbotsford, British Columbia. This position serves as a key operational link across customer service, order coordination, shipping, and accounting, helping daily activities run smoothly from initial inquiry to final delivery. The ideal candidate brings strong administrative judgement, financial accuracy, and the ability to keep multiple priorities moving in a fast-paced environment. Responsibilities: <ul><li>Manage customer communications by answering questions about products, order progress, delivery timing, and shipment status with professionalism and clarity.</li><li>Enter and maintain sales orders in the company’s order management platform, ensuring details are accurate and up to date throughout the process.</li><li>Work closely with production, sales, and shipping teams to keep orders on schedule, address issues early, and support dependable fulfillment.</li><li>Prepare and organize operational documents such as job records, picking documentation, invoices, and shipping paperwork.</li><li>Produce deposit and final customer invoices, process payments, and assist with receivables follow-up and basic accounting entries.</li><li>Review vendor invoices against packing slips and related records to support accurate payable processing and financial documentation.</li><li>Coordinate freight activity and import/export paperwork with carriers and customs contacts to support compliant cross-border shipments.</li><li>Maintain orderly digital and paper filing systems, oversee office supply levels, and provide general administrative support for day-to-day operations.</li><li>Identify workflow gaps and contribute to practical process improvements that strengthen coordination across departments.</li></ul>
2026-05-25T00:00:00Z

Office & Payroll Administrator

Waterloo, ON
onsite
Permanent
60000 - 72000 CAD / Yearly
We are looking for an Office & Payroll Administrator to support daily operations in Waterloo, Ontario while helping maintain accurate payroll, accounting, and administrative processes. This position blends front-line office coordination with payroll and financial support, making it ideal for someone who is organized, detail-focused, and comfortable managing a range of responsibilities. The successful candidate will contribute to a well-run workplace by providing dependable administrative service, handling confidential information with care, and supporting leaders and staff across the business. Responsibilities:• Oversee day-to-day office operations, including coordinating supplies, service providers, courier activity, and facility-related needs to keep the workplace running smoothly.• Maintain shared office spaces such as meeting rooms, kitchen areas, and common rooms so they remain clean, stocked, and ready for use.• Administer office security-related tasks and respond to occasional after-hours notifications when required.• Support internal meetings, staff lunches, trade show preparation, and client gifting initiatives by organizing logistics and completing related administrative work.• Provide direct administrative assistance to senior leadership, including the President and Vice-President, as needed.• Review employee time records, apply overtime rules accurately, and prepare bi-weekly payroll submissions for approximately 25 to 35 employees through the appropriate systems and service provider.• Assist with employee onboarding activities and provide recruitment support when hiring needs arise.• Prepare client invoices from supporting documentation through entry, review, posting, and distribution, while also monitoring accounts receivable activities.• Reconcile monthly credit card statements, complete account coding, and perform additional data entry and accounting support tasks as required.
2026-05-14T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T00:00:00Z

Administrative Assistant

Ottawa, ON
onsite
Contract / Temporary
24.5385 - 28.413 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities. Responsibilities: • Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date. • Manage calendars for team members and help balance shifting priorities across daily and weekly commitments. • Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy. • Review, submit, and track expense claims in accordance with established processes and deadlines. • Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed. • Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service. • Enter and maintain administrative data in office records, spreadsheets, and related tracking tools. • Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.
2026-05-12T00:00:00Z

Administrative Assistant

Edmonton, AB
onsite
Permanent
58000 - 60000 CAD / Yearly
Robert Half is partnering with a well-established, mid-sized professional services firm with a long-standing presence in Western Canada. We are seeking an Administrative Assistant to join its growing team. The organization is partner-led and employs approximately 100 professionals across multiple locations in Canada. The firm delivers complex projects and services across a range of sectors and is known for its collaborative culture, high standards, and commitment to excellence. The RoleThe Administrative Assistant serves as the first point of contact for clients, guests, and staff, ensuring a professional and welcoming front-facing presence. This role is integral to maintaining smooth day-to-day office operations and supporting both administrative and accounting functions.This position requires a polished, highly organized individual who thrives in a fast-paced, deadline-driven environment. The successful candidate is proactive, detail-oriented, and capable of managing multiple priorities with minimal supervision while contributing positively to a team-oriented workplace. Key functions:<ul><li>Manage reception, including greeting visitors, answering and directing calls, and maintaining a professional front-office environment</li><li>Coordinate meetings, prepare meeting rooms, and support audio-visual and conferencing technology</li><li>Book travel and accommodations in accordance with internal policies</li><li>Monitor employee availability and assist with internal coordination</li><li>Maintain office systems including phones, printers, and general equipment; liaise with service providers as required</li><li>Manage incoming/outgoing mail and courier services, including tracking and distribution</li><li>Maintain accurate filing systems for documentation, ensuring adherence to naming conventions and protocols</li><li>Order and restock office and kitchen supplies</li><li>Support general office upkeep, including light kitchen maintenance and coordination with building services</li><li>Provide administrative support to staff (document preparation, spreadsheets, scanning, etc.)</li><li>Assist with onboarding logistics, including workstation setup and orientation support</li><li>Provide basic IT/technical support coordination where required</li><li>Collect, organize, and scan expense receipts for leadership team purchases</li><li>Ensure purchase orders are completed and approved prior to procurement</li><li>Verify that received goods and invoices align with purchase orders</li><li>Submit verified invoices to accounting for processing</li><li>Ensure accurate coding of operational expenses (e.g., printing, courier, supplies)</li><li>Provide additional support to the accounting team as required</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
22.5 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join our team in Langley, British Columbia in an on-site support role. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, communicating with customers and internal teams, and handling shifting priorities in a fast-paced environment. The successful candidate will provide day-to-day administrative and customer support, help ensure orders and account details are processed accurately, and contribute to smooth coordination across departments. Responsibilities: • Enter and review customer orders promptly, ensuring all requests are processed accurately within required timelines. • Work closely with internal departments to coordinate order fulfilment and support the completion of complex customer requests. • Set up new customer records and maintain account information to keep system data current and accurate. • Update customer-specific pricing details and assist with invoice corrections when adjustments are needed. • Support the return process for empty containers by coordinating documentation and follow-up activities. • Respond to customer concerns, document issues clearly, and direct matters to the appropriate team for resolution. • Prepare and distribute customer-related documents and reports, including compliance and product information forms as required. • Promote the company's online customer platform and assist clients with basic questions related to its use.
2026-05-28T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
27 - 32 CAD / Hourly
We are looking for a confident and organized Administrative Assistant to join a mining company in Vancouver, British Columbia on a Contract basis. This position will provide day-to-day administrative support to a small office of eight employees while also helping coordinate an office relocation and related logistics. The ideal candidate is comfortable taking initiative, assigning tasks when needed, and working with a variety of internal staff and external contacts. Responsibilities:• Coordinate activities related to the office relocation, including organizing materials, labelling items, and helping keep the move on schedule.• Provide administrative support to a team of eight employees by handling general office tasks and maintaining an orderly work environment.• Arrange domestic and international travel plans, including bookings, itineraries, and related documentation.• Prepare, review, and submit expense reports with accuracy and attention to detail.• Communicate with contractors, vendors, and other external partners to support office-related projects and day-to-day operations.• Take ownership of assigned tasks, follow up with staff as required, and help ensure priorities are completed efficiently.• Assist with filing, records organization, and document management to improve accessibility and office efficiency.• Use Microsoft Office applications to create correspondence, update spreadsheets, manage calendars, and prepare basic presentations.
2026-05-29T00:00:00Z

Administrative Assistant

Brantford, ON
onsite
Contract / Temporary
22.5 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a team at our manufacturing client in Brantford, Ontario on a Contract basis. This position is well suited to someone who is comfortable using technology, communicates clearly, and brings a practical, solutions-focused approach to day-to-day work. The successful candidate will support administrative operations, help keep office activities organized, and contribute ideas that improve efficiency across the team. Responsibilities:• Manage incoming calls, emails, and general correspondence while providing prompt and timely responses.• Prepare, update, and maintain documents, spreadsheets, presentations, and other administrative records using Microsoft Office applications.• Enter and organize data accurately, ensuring records remain current and easy to access.• Work closely with Human Resources to perform various tasks such as filing and organizing documents and maintain smooth communication.• Assist with office organization by tracking tasks, prioritizing deadlines, and helping the team stay on schedule.• Identify opportunities to streamline routine administrative processes and suggest practical improvements that enhance efficiency.• Provide customer service support by responding to inquiries and directing requests to the appropriate contacts.
2026-05-29T00:00:00Z

Administrative Assistant

Acheson, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an Administrative Assistant to support their team in Acheson, Alberta. The role supports daily operations through administrative assistance, data management, and clear communication in a fast-paced environment with shifting priorities. The ideal candidate is detail-oriented, adaptable, and able to maintain accurate records while providing strong team support.Responsibilities:<ul><li>Compile, review, and reconcile data from multiple spreadsheets to maintain accurate records.</li><li>Use advanced Excel functions, including VLOOKUPs and pivot tables, for data organization and reporting.</li><li>Provide administrative support, including shared inbox management and responding to routine inquiries.</li><li>Assist with records-related tasks and provide team backup during high-volume periods.</li><li>Enter, update, and maintain data while identifying inconsistencies or missing information.</li><li>Communicate with internal stakeholders to gather and confirm information efficiently.</li><li>Adapt to changing priorities and support various operational tasks as needed.</li><li>Assist with reporting and data visualization using Excel and Power BI.</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Administrative Assistant to join an IT Software team on a contract basis. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a detail-oriented experience for visitors, vendors, and internal teams. The role is well suited to someone who can work independently, stay organized in a fast-paced environment, and handle a mix of administrative, reception, and event-related tasks with confidence. Responsibilities: • Coordinate front-desk and reception activities, greeting visitors and providing a detail-oriented first point of contact for the office. • Manage incoming communications by answering calls, responding to emails, and directing inquiries to the appropriate contacts. • Arrange appointments, maintain calendars, and support meeting logistics for team members and office activities. • Liaise with vendors and building operations to resolve onsite issues and ensure the workplace runs smoothly. • Oversee shipping and receiving tasks, including tracking deliveries and handling outgoing packages. • Provide administrative support through data entry, document preparation, and general office organization using Microsoft Office tools. • Assist with event and concierge-related support, helping with setup, coordination, and day-of administrative needs. • Work independently to prioritize tasks, follow up on outstanding items, and maintain consistent service for staff and guests.
2026-05-13T00:00:00Z

Payroll Administrator

Winnipeg, MB
onsite
Permanent
70000 - 80000 CAD / Yearly
We are looking for a Payroll Administrator to join a fantastic organization in Winnipeg, Manitoba. In this role, you will oversee accurate and timely payroll processing while supporting employee pay, deductions, and benefits administration. The successful candidate will bring strong knowledge of Canadian payroll practices, sound attention to detail, and the ability to manage confidential information with care. Responsibilities:• Maintain and update employee payroll records, including time worked, absences, overtime, and other pay-related information to ensure accurate compensation and benefit calculations.• Process full-cycle payroll on a bi-weekly basis for employees, ensuring regular earnings, vacation pay, bonuses, and other payments are completed correctly and on schedule.• Review and produce payroll registers, earnings statements, and deduction summaries covering taxes, pension contributions, insurance, and other required withholdings.• Administer payroll-related benefits documentation, including pension, leave, insurance, and other employee programs, while ensuring records remain complete and current.• Prepare statutory payroll filings and supporting documents such as year-end tax slips, Records of Employment, and other required remittances and reports.• Reconcile payroll data at period end by balancing reports, investigating variances, and matching payroll results to financial and bank records.• Respond to employee and internal payroll inquiries by providing clear information on pay, benefits, deductions, and applicable workplace agreements.• Monitor payroll reports and account summaries, identify discrepancies, and resolve issues promptly to maintain data accuracy and compliance.• Contribute to the improvement of payroll procedures and internal practices to support efficient, consistent payroll operations.
2026-05-27T00:00:00Z

Payroll Administrator

North York, ON
onsite
Permanent
70000 - 85000 CAD / Yearly
Payroll Accounting AnalystLocation: Greater Toronto Area (On-site/Hybrid)Salary: $70,000 – $85,000 CADIndustry: Hospitality OverviewOur client, a leading organization within the hospitality industry, is seeking a detail-oriented and analytical Payroll Accounting Analyst to support payroll operations across multiple regions.This role is positioned at the intersection of payroll and accounting, with a strong emphasis on financial reporting, reconciliations, and general ledger accuracy, rather than pure payroll processing. The successful candidate will work closely with payroll vendors, finance teams, and internal stakeholders to ensure accurate financial reporting and compliance. What You’ll Be DoingPayroll Accounting & Financial Reporting<ul><li>Support the accurate recording of payroll transactions within the general ledger across multiple regions</li><li>Prepare journal entries related to payroll, taxes, and employee benefits</li><li>Perform monthly reconciliations between payroll reports and accounting records</li><li>Assist with calculating and booking accruals related to compensation, bonuses, and benefit programs</li><li>Support audit requests by preparing payroll-related schedules and documentation</li></ul>Payroll Operations Support<ul><li>Assist in processing payroll across multiple regions in partnership with external providers</li><li>Review and validate payroll data from HRIS and third-party systems to ensure accuracy</li><li>Monitor payroll funding timelines and flag discrepancies to leadership</li><li>Track payroll submission deadlines and ensure timely completion of post-payroll activities</li></ul>Data Analysis & Controls<ul><li>Analyze payroll data to identify discrepancies, variances, and trends</li><li>Perform quality checks on payroll inputs and outputs to maintain data integrity</li><li>Support compliance with internal controls and regional regulatory requirements</li></ul>Process Improvement<ul><li>Maintain documentation of payroll accounting procedures and internal controls</li><li>Identify opportunities to enhance efficiency in payroll accounting workflows and reporting</li><li>Assist with ERP or payroll system enhancements and implementations</li></ul>Cross-Functional Collaboration<ul><li>Partner closely with Finance, HR, and regional teams to ensure alignment between payroll and accounting</li><li>Respond to payroll-related inquiries with a focus on financial accuracy and reporting clarity</li><li>Support communication and tracking of incentive payments and one-time adjustments</li></ul>
2026-05-28T00:00:00Z

Payroll Administrator

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is partnering with a valued client to identify a Payroll Administrator who can support accurate and timely payroll operations in a fast-paced business environment. This role is ideal for a detail-oriented professional with strong payroll processing experience, knowledge of compliance requirements, and a commitment to maintaining confidentiality. Key Responsibilities <ul><li>Process payroll for salaried and hourly employees</li><li>Maintain payroll records and ensure employee data is accurate and up to date</li><li>Review timekeeping records, wage calculations, deductions, garnishments, and tax withholdings</li><li>Prepare and issue Records of Employment</li><li>Support year-end payroll activities, including the preparation and processing of T4 forms</li><li>Respond to employee questions related to pay, deductions, benefits, and payroll discrepancies</li><li>Reconcile payroll reports and assist with month-end and year-end payroll activities</li><li>Coordinate payroll-related employee lifecycle updates, including new hire setup, onboarding changes, terminations, and compensation or deduction adjustments</li><li>Ensure compliance with payroll regulations</li><li>Support payroll audits and prepare documentation as needed</li><li>Assist with payroll system maintenance, reporting, and process improvements</li></ul>
2026-05-28T00:00:00Z

Payroll Administrator

Edmonton, AB
onsite
Permanent
70000 - 85000 CAD / Yearly
Payroll & Finance Specialist (15–18 Month Contract)Location: Edmonton, AB (On-site)Full Benefits + Vacation from Day 1Robert Half is partnering with a well-established, member-driven organization to recruit a Payroll & Finance Specialist for a 15–18 month contract. This is a unique opportunity to join a collaborative finance team supporting both a provincial office and a large network of affiliated organizations.About the OrganizationOur client operates with a centralized finance function supporting 169 independent units, each with its own funding structure. The finance team includes 2 Finance Officers and 8 team members, with strong tenured leadership and a focus on internal growth.WKey ResponsibilitiesPayroll (Approx. 70%)<ul><li>Process bi-weekly payroll (~100 staff) and weekly member payroll (50–800 individuals depending on cycle)</li><li>Manage unionized payroll across 2 collective agreements</li><li>Handle high-volume payroll inquiries from staff and members</li><li>Calculate and maintain sick leave accruals</li><li>Prepare T4s (~3,500 annually) and T2200 forms</li><li>Process weekly staff expenses</li><li>Review and manage timesheets submitted through DMS</li></ul>Accounting & Operations<ul><li>Support accounts payable (rent, expenses, disbursements)</li><li>Administer monthly funding allocations</li><li>Code and reconcile employee benefits</li><li>Assist with year-end processes (January–December)</li></ul>Systems & Tools<ul><li>Microsoft Dynamics GP (transitioning to Business Central)</li></ul> Must-Haves<ul><li>PCP designation (Payroll Compliance Practitioner)</li><li>Experience working in a unionized environment</li><li>Strong experience with pension administration</li><li>Proven ability to handle high-volume payroll processing</li></ul>
2026-05-26T00:00:00Z

Payroll Administrator

Vancouver, BC
onsite
Contract / Temporary
38 - 44 CAD / Hourly
We are looking for a Payroll Administrator to join a growing IT software organization in Vancouver, British Columbia on a Long-term Contract basis. This position will support Canadian payroll operations across two payroll groups and play an important role in delivering accurate, responsive service to employees. The successful candidate will bring strong Dayforce expertise, a solid understanding of payroll practices, and a customer-focused approach to handling payroll inquiries and processing. Responsibilities: • Process semi-monthly Canadian payroll for two employee groups, ensuring payroll data is accurate, complete, and submitted on schedule. • Manage payroll transactions for a primarily salaried, non-union workforce while maintaining compliance with applicable payroll legislation and company policies. • Use Dayforce to review, validate, and update payroll information, including earnings, deductions, and employee changes. • Respond to payroll-related questions from employees and internal stakeholders with professionalism, accuracy, and a strong service mindset. • Investigate and resolve payroll discrepancies by reviewing records, identifying issues, and applying appropriate corrections in a timely manner. • Support payroll administration activities such as payment processing, record maintenance, and coordination with the broader payroll team. • Assist with benefit-related payroll items and collaborate with team members on reconciliation tasks when required. • Contribute to continuity within the payroll function during the contract period while helping maintain smooth day-to-day operations.
2026-05-28T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Executive AssistantA well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity.The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team. Responsibilities<ul><li>Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities. </li><li>Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments. </li><li>Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses. </li><li>Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation. </li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics. </li><li>Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives. </li><li>Exercise sound judgement when balancing competing priorities and collaborating across departments. </li><li>Provide high-level administrative and operational support for a variety of business functions. </li><li>Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records. </li><li>Handle sensitive and confidential information with professionalism and discretion. </li><li>Support special projects and complete assignments within established timelines. </li></ul>
2026-05-29T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
90000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide senior-level support within a fast-moving healthcare organization in Toronto, Ontario. This position is suited to someone who is organized, tactful, and confident managing sensitive information while keeping executive priorities on track. The successful candidate will play a key role in coordinating administrative operations, supporting governance activities, and ensuring day-to-day matters are handled efficiently and effectively. Responsibilities: • Oversee the daily administrative functions of the executive office, ensuring priorities are organized and tasks move forward smoothly. • Manage the executive’s schedule by arranging meetings, appointments, travel plans, and detailed itineraries in alignment with changing business needs. • Prepare clear correspondence, reports, presentation materials, and briefing documents to support informed decision-making. • Review incoming messages, requests, and documentation, determine urgency, and coordinate timely responses or follow-up actions. • Organize internal and external meetings, stakeholder sessions, and special events, including agendas, materials, logistics, and related arrangements. • Strengthen office operations by identifying opportunities to refine procedures and improve administrative efficiency. • Provide administrative coordination for the Board of Directors, including scheduling meetings and distributing materials within required timelines. • Serve as a reliable point of contact between executive leadership, Board members, and other stakeholders when appropriate. • Handle confidential inquiries and sensitive communications with sound judgement, discretion, and care.
2026-05-29T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
25 - 29 CAD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support at our clients organization. This Contract position is well suited to an organized individual who can manage shifting priorities, coordinate executive schedules, and maintain clear communication across teams. The successful candidate will bring strong organizational abilities along with confidence using business tools such as PowerPoint, Microsoft Teams, and Excel. This is a part-time role, 2 days on-site. Responsibilities:• Coordinate meetings and appointments for senior leadership, ensuring calendars are accurate and priorities are managed effectively.• Prepare meeting agendas, capture detailed minutes, and distribute follow-up information to support timely action items.• Draft and send clear correspondence on behalf of executives while maintaining a high standard of accuracy and discretion.• Organize digital and physical records so that documents are easy to access, update, and track.• Support travel planning, itinerary coordination, and related administrative arrangements as required.• Process expense submissions and assist with reporting to help maintain accurate financial records.• Use collaboration and productivity platforms such as Microsoft Teams, PowerPoint, Webex, and Excel to support day-to-day executive operations.• Handle general administrative tasks, including scanning, photocopying, and other office support activities tied to executive needs.
2026-05-13T00:00:00Z

Executive Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Executive Assistant to join their team in Strathmore, Alberta. This role supports senior leadership in a fast-paced environment, ensuring priorities and daily operations remain organized and efficient. The ideal candidate is organized, adaptable, and professional, with strong judgement, excellent communication skills, and the ability to manage competing priorities in a high-volume setting.Responsibilities:<ul><li>Manage complex schedules, meetings, and shifting priorities for senior leadership.</li><li>Prepare and process expense claims, per diems, and administrative documentation accurately.</li><li>Draft and format professional correspondence, reports, and internal documents.</li><li>Provide administrative and operational support across daily activities and projects.</li><li>Collaborate with executive support staff to ensure seamless coordination and coverage.</li><li>Assist with meeting logistics, materials preparation, and follow-up tracking.</li><li>Support project coordination by monitoring timelines and organizing key information.</li><li>Respond efficiently to high-volume inquiries and changing business needs.</li></ul>
2026-05-25T00:00:00Z

Administrative Coordinator

Toronto, ON
remote
Contract / Temporary
22.75 - 25.24 CAD / Hourly
We are looking for an Administrative Coordinator to support the customer advocacy team in maintaining accurate and searchable customer reference information in Waterloo, Ontario. This Long-term Contract position focuses on reviewing records, validating supporting assets, and improving data quality across connected tools used by internal teams. The successful candidate will work with multiple information sources to keep reference content current, organized, and useful for reporting and stakeholder access. Responsibilities:• Review customer reference materials across internal and external sources, reconcile discrepancies, and update records so information remains complete and properly categorized• Examine asset URLs within the reference database, correct missing or inactive links, and help preserve reliable access to supporting content• Maintain customer reference entries in integrated systems by validating details and enhancing record accuracy for internal search and usage• Develop report templates to support recurring monthly sales dashboard reporting and improve consistency for participating teams• Create spotlight summaries aligned to key pillars and use cases to make reference content easier to identify and showcase• Compare closed-won cloud reporting against existing reference records, document confirmed matches, and capture relevant product details for follow-up by reference managers• Update reference profiles with revised cloud deployment information provided by partner teams to ensure records reflect current classificationsWaterloo
2026-05-29T00:00:00Z

Administrative Coordinator

Guelph, ON
onsite
Permanent
50000 - 68000 CAD / Yearly
Administrative Coordinator / Receptionist📍 Full-Time | In-OfficeWe are seeking a top-tier Administrative Coordinator / Receptionist who brings a polished, professional presence and takes pride in delivering an exceptional front-office experience.This role is ideal for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment. You’ll be the first point of contact and a key part of keeping day-to-day operations running smoothly. We are looking for someone who sets the standard when it comes to professionalism, communication, and client service. Key Responsibilities<ul><li>Answer, screen and route incoming phone calls.</li><li>Greet visitors in a professional manner</li><li>Communicate client requests and meeting changes to internal team members</li><li>Manage calendars, meeting room bookings and office correspondence.</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing and other administrative tasks as needed.</li><li>Monitor and restock office and kitchen supplies</li><li>Prepare and reset meeting rooms between appointments</li></ul>
2026-05-21T00:00:00Z

Administrative Coordinator

Nisku, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a proactive Administrative Coordinator to support their team in Nisku, Alberta. This role assists day-to-day administrative operations through effective coordination, communication, and document management. The ideal candidate is highly organized, detail-oriented, and able to manage reporting, scheduling, and administrative tasks with accuracy, professionalism, and discretion.Responsibilities:<ul><li>Maintain accurate records in internal systems, ensuring data integrity and compliance.</li><li>Manage document control, filing, and confidential information.</li><li>Handle calls, mail, and stakeholder inquiries as a key point of contact.</li><li>Support leadership with scheduling, meetings, correspondence, and daily administration.</li><li>Prepare expense claims, reports, and internal/external communications.</li><li>Manage office supplies and basic equipment maintenance.</li><li>Coordinate travel and provide additional administrative support as needed.</li></ul>
2026-05-26T00:00:00Z

Manager of Finance & Administration

Burnaby, BC
onsite
Permanent
80000 - 90000 CAD / Yearly
Our Burnaby client is looking to hire a Manager of Finance & Administration for their team. The Manager, Finance& Administration will have sole (hands on) responsibility for the accounting and finance function, from payables and receivables (10%) to financial & regulatory compliance and reporting (40%), oversight of basic procurement and IT as well as payroll and benefits for 30 employees and month end and year end closing. In addition to all things accounting you will have oversight of administration and one additional employee.
2026-05-26T00:00:00Z