Addressing general inquiries and requests from internal and external stakeholders and members by answering, screening, and routing calls appropriately, handling routine queries, redirecting complex ones to the relevant Legal Counsel, and ensuring follow-up to confirm all queries are resolved. Providing executive-level support to the General Counsel by spearheading strategic initiatives, managing critical projects and files (including tracking timelines, workflows, action items, and task delegation), preparing materials, escalating issues, and delegating responsibilities as needed. Organizing and prioritizing workflows for the General Counsel, including managing their schedule, monitoring communications, and determining access based on organizational priorities and urgency. Arranging meeting logistics, ensuring all related materials and documents are prepared and ready well in advance, allowing the executive adequate preparation time. Assisting Legal Counsel with litigation, employment law, and incorporation matters by drafting and revising contracts, correspondence, and legal documentation, transcribing records, tracking deadlines for filings or claims, and maintaining well-organized legal files and records. Offering administrative support for designated committees, which includes drafting meeting agendas, preparing presentations and other documents to align with organizational standards, attending meetings as needed, preparing accurate draft minutes for review, following up on action items, and archiving approved minutes appropriately. Collaborating with fellow Executive Assistants to ensure consistent adherence to organizational workflows and policies.
<p> We are seeking a professional and reliable Administrative Assistant to join our team in a legal office environment in Milton, Ontario. In this role, you will handle a variety of administrative tasks, ensuring smooth office operations and providing essential support to the team. This position is ideal for someone who thrives in a dynamic office environment and is eager to showcase their organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including supplies inventory and maintaining cleanliness.</p><p>• Perform accurate data entry to support business processes.</p><p>• Organize and manage calendars, ensuring timely scheduling of appointments and meetings.</p><p>• Handle inbound and outbound calls professionally, providing excellent customer service.</p><p>• Respond to and manage email correspondence effectively.</p><p>• Utilize software tools such as QuickBooks, Microsoft Excel, Word, Outlook, and PowerPoint to complete tasks efficiently.</p><p>• Coordinate office management tasks, including ordering toiletries and coffee supplies.</p><p>• Assist with Cleo management and other specific systems as required.</p><p>• Demonstrate independence in problem-solving and decision-making.</p><p>• Provide support for general administrative tasks as needed.</p>
<p><strong>Job Title:</strong> Legal & HR Operations Specialist</p><p><strong>Position Overview</strong></p><p> We are seeking a highly organized and detail-oriented professional to provide operational support across both Legal and Human Resources functions. This unique hybrid role bridges corporate governance, legal administration, and HR operations, requiring someone who thrives in a fast-paced, evolving business environment. The ideal candidate is proactive, adaptable, and able to manage sensitive information with the utmost discretion.</p><p><strong>Key Responsibilities</strong></p><p><em>Legal Operations & Governance</em></p><ul><li>Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.</li><li>Maintain corporate records and documentation in line with internal and regulatory standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.</li><li>Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.</li><li>Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.</li><li>Track legal matters, invoices, and deadlines to ensure efficient operations.</li><li>Provide general legal administrative support, including document editing and proofreading.</li></ul><p><em>Human Resources Operations</em></p><ul><li>Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.</li><li>Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.</li><li>Support administration of employee equity programs and consultant agreements.</li><li>Coordinate policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and assist with HR surveys and process improvements.</li></ul><p><br></p>
<p>Are you ready to bring exceptional organizational and administrative expertise to a dynamic, fast-paced team within the construction industry? We are looking for a proactive and detail-oriented <strong>Administrative Assistant</strong> with at least 5 years of experience to join our team in an in-office setting. Construction industry experience is a must have.</p><p>Our client is proud to maintain a highly professional and welcoming work environment where every team member’s contributions are recognized and valued. The organization is known for its strong sense of collaboration among friendly, motivated professionals who strive for excellence in every aspect of their work. Beyond their business operations, our client is deeply committed to giving back to the community through charitable donations, employee initiatives, and other impactful contributions.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>In this role, you will play a key role in supporting construction projects and ensuring smooth day-to-day operations. Your responsibilities will include:</p><ul><li><strong>Orchestrating meetings:</strong> Schedule client meetings, book boardrooms, and coordinate refreshments and catering to leave an outstanding impression.</li><li><strong>Optimizing scheduling efforts:</strong> Manage appointments and meetings while preparing all necessary materials to keep our team ahead of the curve.</li><li><strong>Driving project support success:</strong> Provide critical administrative support to Construction and Property teams, helping generate and manage Tenders, Bid Analysis, and Subcontract Agreements.</li><li><strong>Empowering financial accuracy:</strong> Collaborate with the accounting to process contracts and invoices with precision.</li><li><strong>Streamlining documentation:</strong> Ensure seamless management of contract execution and facilitate timely subcontractor submissions.</li><li><strong>Building contractor relationships:</strong> Communicate effectively with new and existing contractors, ensuring strong professional relationships and successful collaboration.</li><li><strong>Organizing compliance materials:</strong> Collect and manage Contractor Safety Paperwork, such as Certificates of Insurance, Form 1000, WSIB, and Health & Safety Policies.</li></ul>
<p>Are you an organized and detail-oriented professional who thrives in a fast-paced environment? Our client in the <strong>construction industry</strong> is seeking an experienced <strong>Construction Administrative Assistant</strong> to join their team. This role is perfect for someone who enjoys supporting multiple stakeholders, managing documents, and keeping projects running smoothly.</p><p>Responsibilities:</p><ul><li>Coordinate and schedule meetings with clients and project teams (book boardrooms, arrange refreshments, prepare required materials).</li><li>Provide daily administrative support to the Construction and Property/Project Managers on tenders, bid analysis, and subcontract agreements.</li><li>Assist the Contract Accountant with contract preparation, invoicing, and related documentation.</li><li>Manage contract execution, subcontractor submissions, and digital archiving in SharePoint, Fieldwire, and other platforms.</li><li>Communicate with contractors, distribute Master Terms, and follow up on required documents.</li><li>Collect and track contractor safety paperwork (Certificates of Insurance, WSIB, Health & Safety policies, etc.).</li><li>Deliver professional front-line customer service while ensuring smooth day-to-day office operations</li></ul><p><br></p>
<p>Our client is seeking a skilled <strong>Executive & Personal Assistant</strong> to support the CEO with business and personal tasks. The ideal candidate is organized, proactive, and comfortable managing priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage CEO’s calendar, travel, meetings, and communications</li><li>Prepare reports, presentations, and other documents</li><li>Support special projects and track deadlines</li><li>Handle personal errands, appointments, and household coordination</li><li>Plan personal events and liaise with vendors and service providers</li><li>Maintain confidentiality and manage urgent issues as needed</li></ul><p><br></p>
<p><br></p><p>Are you a highly organized and proactive professional with a passion for supporting executive leadership? Robert Half is seeking a dynamic Executive Assistant to provide top-tier administrative support to senior management with one of our well respected clients. In this vital role, you will act as the backbone of a fast-paced environment, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion and professionalism. If you're driven by excellence and thrive in a collaborative setting, this is your opportunity to shine and make a meaningful impact. Join us and be a key contributor to the success of our executive team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate a busy calendar, including scheduling meetings, appointments, and travel</li><li>Prepare and submit accurate expense reports in a timely manner</li><li>Create and edit high-quality PowerPoint presentations and internal documents</li><li>Organize meeting logistics, agendas, and follow-ups</li><li>Screen and prioritize emails, calls, and requests</li><li>Support special projects and provide ad-hoc administrative assistance as required</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>10+ years of experience as an Executive Assistant or similar administrative role</li><li>Prior experience in Real Estate or Legal industry is preferred</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li><li>Excellent organizational skills with high attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Post secondary education in Business Administration or a related field</li></ul>
<p>We are looking for an experienced Executive Assistant to join our clients growing team in Ottawa, Ontario, on a three-month contract basis. In this hybrid role, you will provide high-level administrative support to senior leadership, including managing schedules, coordinating meetings, and handling confidential information. This position requires someone with strong attention to detail, excellent organizational skills, and the ability to anticipate needs in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, ensuring all meetings and appointments are scheduled appropriately and marked private when necessary.</p><p>• Organize and prepare materials for meetings, including conference calls and virtual sessions using platforms such as Cisco Webex and Microsoft Teams.</p><p>• Maintain accurate records of correspondence and documentation, ensuring confidentiality at all times.</p><p>• Assist with travel arrangements for executives, including booking flights and accommodations, and preparing itineraries.</p><p>• Collaborate with team members to support organizational needs while working independently on assigned tasks.</p><p>• Utilize software tools such as CRM systems, Concur, and Kronos for effective timekeeping and expense reporting.</p><p>• Monitor and anticipate administrative needs to ensure seamless operations.</p><p>• Communicate professionally with internal and external stakeholders, fostering positive relationships.</p><p>• Handle incoming inquiries and draft correspondence on behalf of the executives.</p><p>• Support the implementation of processes and systems as needed to enhance efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Sherwood Park, Alberta. This long-term contract position offers an exciting opportunity to support administrative operations, manage reports, and coordinate schedules within a dynamic department. If you thrive in a fast-paced, collaborative environment and possess strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and manage detailed reports, ensuring they meet organizational and county standards.<br>• Coordinate and manage calendars, scheduling meetings and ensuring timely communication of action items.<br>• Take and distribute meeting minutes, following up on action items as needed.<br>• Utilize SharePoint for document management and collaboration within the team.<br>• Handle expense reconciliation, assisting with purchasing tasks and maintaining accurate financial records.<br>• Collaborate with other administrative professionals and departments to ensure seamless operations.<br>• Create written content, including marketing materials and administrative write-ups.<br>• Maintain and update spreadsheets, ensuring data accuracy and usability.<br>• Use Microsoft Office tools such as Word, Excel, and PowerPoint for various administrative tasks.<br>• Support team meetings and contribute to a positive and efficient working environment.
<p>We are seeking a highly organized and motivated individual to join our team as an Administrative Assistant for a busy commercial real estate brokerage. This is a multi-faceted, hands-on in-office position that will support the Office Manager with overseeing daily operations while ensuring seamless administrative processes.</p><p>Key Responsibilities</p><p><br></p><ul><li>Support day-to-day administrative tasks, completing all responsibilities with accuracy and attention to detail.</li><li>Creation and maintenance of project files</li><li>Assist in MLS broker loading, website maintenance, and marketing administration tasks as directed.</li><li>Maintain office supplies inventory and ensure adequate materials for efficient operations.</li><li>Provide support for social media coordination under the direction of the Marketing Administrator.</li><li>Help organize office events such as quarterly lunch-and-learn sessions and social functions.</li><li>Manage signage orders and maintain accurate office files and record-keeping systems.</li></ul><p><br></p><p><br></p>
<p>A leading not-for-profit organization in the arts and entertainment sector is seeking a highly organized and adaptable Executive Assistant & Governance Specialist to provide confidential support to the CEO and coordinate governance activities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with senior stakeholders, and has a passion for organizational excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage CEO’s complex calendar, priorities, and expense reconciliations.</li><li>Prepare agendas, minutes, and follow-up actions for board and committee meetings.</li><li>Coordinate governance activities, ensuring compliance with bylaws and policies.</li><li>Create polished presentations, slide decks, and reports.</li><li>Liaise with high-profile industry representatives with professionalism and discretion.</li><li>Provide occasional backup to program administration and assist with KPI/data tracking.</li></ul><p><br></p>
<p>Our client is seeking a highly organized and adaptable Executive Assistant to support a senior executive. This role blends traditional executive support with administrative responsibilities for the broader team, making it an exciting opportunity for a detail-oriented professional who enjoys working in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, travel, and daily communications for the executive.</li><li>Act as a trusted liaison between the executive, team members, and external stakeholders.</li><li>Prepare and maintain documents, records, and correspondence.</li><li>Assist with planning and coordinating events, projects, and meetings.</li><li>Provide personal support including scheduling appointments and occasional errands.</li><li>Support administrative functions for the mortgage team, including client communication, file setup, and documentation management.</li><li>Contribute to day-to-day operations and follow-up tasks as required.</li></ul><p><br></p>
<p>Our client is looking for a detail-oriented and bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. This part-time role is ideal for someone with a strong background in administrative support and experience in unionized work environments. The successful candidate will play a key role in ensuring smooth office operations through effective scheduling, communication, and organizational skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and coordinate schedules, including organizing meetings, conferences, and travel arrangements.</p><p>• Handle sensitive grievance-related documentation and ensure accurate data entry into organizational systems.</p><p>• Provide prompt and attentive responses to inbound calls and email inquiries.</p><p>• Maintain and update records, ensuring all documentation is well-organized and easily accessible.</p><p>• Collaborate with team members to support office operations and address administrative needs.</p><p>• Assist in the preparation and formatting of documents using Microsoft Office Suite applications such as Word, Excel, PowerPoint, and Outlook.</p><p>• Schedule appointments and ensure timely communication with all stakeholders.</p><p>• Deliver exceptional customer service to internal and external contacts.</p><p>• Support the team by managing inbound and outbound calls as needed.</p>
<p>Our extremely reputable and well-respected client is looking for a fluently bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
<p>We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.</p><p>• Coordinate and schedule meetings, conferences, and travel arrangements for team members.</p><p>• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.</p><p>• Support grievance processes by maintaining records and handling related documentation.</p><p>• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.</p><p>• Organize and maintain schedules, ensuring appointments and deadlines are met.</p><p>• Collaborate with team members to address inquiries and resolve issues effectively.</p><p>• Maintain confidentiality and ensure data security in all administrative activities.</p>
We are looking for a detail-focused Administrative Assistant to join our team in Burnaby, British Columbia. This is a long-term contract position, offering an excellent opportunity to contribute to a collaborative and casual office environment. In this role, you will play a vital part in supporting daily administrative functions and ensuring smooth operations within the organization.<br><br>Responsibilities:<br>• Perform general administrative tasks, including document filing and management.<br>• Handle reception duties, such as answering inbound calls and managing courier services.<br>• Draft and edit correspondence and letters with a high level of accuracy.<br>• Maintain and update calendars, ensuring schedules are well-organized.<br>• Assist in clerical tasks, including data entry and email correspondence.<br>• Utilize Microsoft Office tools (Word, Excel, Outlook, PowerPoint) to complete assignments.<br>• Coordinate and schedule appointments as needed.<br>• Collaborate with team members to support office operations and maintain a positive work environment.<br>• Provide personable and attentive customer service to internal and external stakeholders.<br>• Take initiative in identifying and executing tasks to improve efficiency within the office.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Waterloo, Ontario. In this role, you will play a key part in ensuring the smooth operation of daily administrative and reception tasks. This position is ideal for someone with strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a well-organized and welcoming reception area.<br>• Manage incoming and outgoing mail, courier services, and deliveries.<br>• Maintain office supplies by monitoring inventory and placing orders as needed.<br>• Coordinate and provide support for meetings, including scheduling and preparing materials.<br>• Handle general administrative tasks, including email correspondence and data entry.<br>• Respond to general inquiries received via the company inbox in a timely and efficient manner.<br>• Schedule and manage appointments for team members and leadership.<br>• Ensure all communications, both written and verbal, are clear and effective.
<p>Are you a highly organized and proactive professional looking to support executive leadership in a dynamic and fast-paced environment? We are seeking an Executive Assistant to provide strategic administrative support to the CEO and offer baseline assistance to other members of the Executive Leadership Team (ELT). This hybrid position, based in Richmond, BC, acts as a central coordination hub and plays a critical role in driving efficiency and effectiveness within the leadership team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide proactive, confidential administrative support to the CEO, including calendar management, interfacing with Board members, scheduling meetings, coordinating travel, and preparing correspondence.</p><p>• Offer administrative assistance to other ELT members as needed, including managing calendars, coordinating travel, and processing expense reports.</p><p>• Serve as a liaison between the Executive Team and internal/external stakeholders to ensure seamless communication and workflow.</p><p>• Manage planning, logistics, and scheduling for Board of Directors meetings, ensuring events run smoothly.</p><p>• Prepare and coordinate materials for meetings, such as agendas, presentations, and minutes, demonstrating a high degree of accuracy and professionalism.</p><p>• Anticipate executive needs and proactively resolve logistical and scheduling challenges.</p><p>• Handle sensitive and confidential information discreetly and professionally.</p><p>• Support the planning and execution of off-sites, leadership meetings, and corporate events.</p><p>• Provide backup administrative support to other team members when required.</p>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
<p><strong>Office Administrator - 12 MONTH CONRACT MATERNITY LEAVE</strong></p><p><br></p><p>We are seeking a highly organized and detail-oriented Office Administrator with Bookkeeping Experience to join our team. This role combines front desk responsibilities with essential bookkeeping tasks, including accounts receivable (AR) backup, accounts payable (AP), credit card receipts, logistics paperwork for shipments, and employee timecard/timesheet support. The ideal candidate will have excellent customer service skills, proficiency in bookkeeping software, and the ability to multitask in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p>Reception Duties:</p><ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner.</li><li>Answer and direct phone calls, emails, and other inquiries efficiently.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Schedule and coordinate appointments, meetings, and office events.</li></ul><p>Accounts Payable (AP):</p><ul><li>Review and process vendor invoices using the 3-way matching process (matching purchase orders, receipts, and invoices).</li><li>Verify invoice accuracy, resolve discrepancies, and obtain necessary approvals before processing payments.</li><li>Maintain vendor records and ensure timely payments while adhering to company policies.</li><li>Reconcile vendor statements and assist in resolving outstanding balances or disputes.</li></ul><p>Accounts Receivable (AR) & Backup Support:</p><ul><li>Serve as a backup for the AR team by assisting with billing and payment processing as needed.</li><li>Monitor outstanding receivables and follow up on overdue accounts.</li><li>Assist in preparing AR reports and reconciling discrepancies.</li></ul><p>Support for Logistics with Cross-border Shipments:</p><ul><li>Prepare and process shipping documentation, including Bills of Lading (BOLs), packing slips, and customs paperwork.</li><li>Working together with internal departments (operations, customer service, and shipping) to ensure smooth deliveries and provide high level of customer service experience</li><li>Maintain accurate records of shipping transactions and ensure compliance with company and regulatory requirements.</li><li>Assist in resolving shipping discrepancies or delays by coordinating with carriers and vendors.</li></ul><p>Employee Timecards/Timesheets & Payroll Support:</p><ul><li>Data entry for hourly employees timesheet for payroll processing</li><li>Tracking sick days, sales trip, and vacation requests in company calendar</li></ul>
We are looking for a highly experienced Senior Executive Assistant to provide exceptional support to executive leadership in a fast-paced environment. In this role, you will manage complex schedules, oversee travel arrangements, and ensure seamless coordination of high-level projects and events. Your organizational skills and ability to maintain confidentiality will be critical in helping the executive team focus on strategic priorities.<br><br>Responsibilities:<br>• Manage comprehensive travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries for both work-related and personal needs.<br>• Serve as the primary contact for meeting preparation, follow-ups, and ensuring all necessary materials are organized and distributed.<br>• Handle sensitive information and communications with the utmost confidentiality and professionalism.<br>• Support personal tasks such as scheduling medical appointments, coordinating private banking, and managing errands to optimize executive productivity.<br>• Safeguard and effectively prioritize the executive’s calendar to maximize time efficiency.<br>• Conduct in-depth research to assist in decision-making and provide actionable insights.<br>• Oversee corporate communications and the planning of company-wide events, ensuring alignment with organizational goals.<br>• Record, transcribe, and distribute meeting minutes, action items, and follow-up reports.<br>• Coordinate and troubleshoot logistics for meetings, events, and presentations, including booking venues, preparing agendas, and arranging catering.<br>• Review and proofread agreements and contracts to ensure accuracy and compliance with company standards.
<p>Our well-established business law firm client in downtown Vancouver is seeking a detail-oriented <strong>Corporate Paralegal</strong> to support its growing corporate/commercial practice. This role offers a mix of corporate records work and hands-on involvement in transactional files, including mergers and acquisitions, reorganizations, and governance matters.</p><p> </p><p><strong>This is a 14-month contract position with strong potential for a permanent role.</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><p><strong>Corporate Records Management</strong></p><ul><li>Maintain physical and digital corporate records (BC, federal, and extraprovincial)</li><li>Assist with the transition of records to digital minute books </li><li>Prepare corporate documents and filings using templates and precedents</li><li>Manage updates in the corporate records database</li><li>Coordinate outgoing record packages and couriers</li><li>Respond to email and telephone inquiries from clients and internal team members</li></ul><p><strong>Transactional Support</strong></p><ul><li>Support formation and governance matters for corporations, partnerships, and not-for-profits</li><li>Assist with documentation for M& A transactions, reorganizations, continuations, dissolutions, and joint ventures</li><li>Conduct due diligence reviews of minute books and public records</li><li>Prepare rectification resolutions and due diligence summaries</li><li>Perform BC Online and other registry searches</li><li>Review and format legal correspondence, agreements, and closing documents</li><li>Coordinate execution via DocuSign and assemble digital closing books (manually and through Closing Folders)</li><li>Provide assistance with large-scale transactions and firm-wide projects</li></ul><p><br></p>
<p>We are seeking a detail-oriented Civil Litigation Paralegal to join our office. The individual ideally will have experience or at least training in the full spectrum of creditors’ remedies – litigation, collections, and bankruptcy. The individual will also be trained on the job with a primary focus on our Creditors Remedies files in addition to supporting our broader litigation practice.</p><p><br></p><p>This role requires ability to work independently, strong organizational skills, and the ability to manage multiple tasks. The ideal candidate will be available to work on-site during regular business hours with some flexibility to be discussed.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Preparing court documents for Small Claims and Supreme Court of British Columbia, including pleadings, post-judgment enforcement-related chambers applications, garnishing orders, Summons to a Payment Hearing, and other enforcement-related court documents.</li><li>Occasionally preparing documents in bankruptcy court on behalf of unsecured creditors.</li><li>Learning and using federal government required software (Atrium) for correspondence, file access, organization, and timekeeping.</li><li>Effective oral and written communication with clients, debtors, and third parties involved in the collections procedure.</li><li>Managing case calendars and deadlines to ensure timely filings and compliance with the rules of all levels of court, and in particular, the Small Claims Rules and Supreme Court Civil Rules.</li></ul>
