We are looking for a dedicated Executive Assistant to join our team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide comprehensive administrative support to senior leadership, ensuring the smooth operation of daily activities. This position requires a high level of professionalism and attention to detail, with bilingualism considered an asset.<br><br>Responsibilities:<br>• Coordinate and oversee daily schedules, including calendar management and meeting arrangements for senior executives.<br>• Prepare and manage confidential documents, reports, and presentations with accuracy and discretion.<br>• Organize and facilitate activities related to strategic initiatives, ensuring deadlines and goals are met.<br>• Take detailed meeting minutes and distribute them to relevant stakeholders promptly.<br>• Create and assemble marketing materials and packages for organizational outreach.<br>• Arrange travel itineraries, book accommodations, and manage related logistics.<br>• Track and submit expense reports for executives, adhering to organizational policies.<br>• Monitor and support the implementation of strategic initiatives within the organization.<br>• Perform general administrative tasks such as photocopying, scanning, and filing documents.<br>• Utilize CRM systems and other tools to maintain accurate records and support team operations.

• Proven experience in executive-level administrative support, preferably in a not-for-profit environment.<br>• Proficiency in tools such as ADP Financial Services, Cisco Webex Meetings, Concur, and Kronos Timekeeping System.<br>• Strong organizational skills with expertise in calendar management and scheduling.<br>• Ability to handle confidential information with professionalism and discretion.<br>• Experience with C-Suite executives and a deep understanding of their operational needs.<br>• Exceptional communication skills, with bilingualism being an asset.<br>• Capability to manage travel arrangements and expense reporting efficiently.<br>• Familiarity with CRM systems and marketing material preparation.

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