17 results for Administrative Coordinator jobs
Administrative Coordinator
- Ottawa, ON
- onsite
- Temporary
-
21.375 - 24.75 CAD / Hourly
- We are looking for an Administrative Coordinator to support project delivery and day-to-day operations for a client based in Ottawa, Ontario. This Long-term Contract opportunity is well suited to someone who is highly organized, comfortable managing multiple priorities, and confident working with detailed administrative processes. The successful candidate will contribute to international development-related initiatives by coordinating documentation, travel, scheduling, and project support activities while maintaining a high standard of accuracy and service.<br><br>Responsibilities:<br>• Coordinate administrative and operational support for projects, ensuring timelines, documentation, and follow-up activities are handled efficiently.<br>• Assist with project execution and analytical tasks related to initiatives supporting developing countries.<br>• Prepare, review, and finalize agreements and related records with close attention to detail and compliance requirements.<br>• Arrange travel requests and provide logistical coordination for meetings, events, and project activities.<br>• Maintain schedules, organize appointments, and support calendar management for project-related needs.<br>• Use spreadsheets and reporting tools to track information, summarize data, and support decision-making.<br>• Support communication across internal teams and external stakeholders using clear and timely correspondence.<br>• Contribute to office administration and client service activities to help keep daily operations running smoothly.
- 2026-08-10T00:00:00Z
Office Services Coordinator
- Toronto, ON
- onsite
- Temporary
-
20.9 - 24.2 CAD / Hourly
- We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly.<br><br>Responsibilities:<br>• Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately.<br>• Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service.<br>• Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management.<br>• Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization.<br>• Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day.<br>• Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment.<br>• Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations.<br>• Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
- 2026-08-04T00:00:00Z
Office and Finance Coordinator
- Surrey, BC
- onsite
- Permanent
-
50000 - 65000 CAD / Yearly
- We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting.<br><br>Responsibilities:<br>• Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities.<br>• Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible.<br>• Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism.<br>• Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities.<br>• Maintain orderly office systems, records, and workflows to support efficient operations across the organization.<br>• Prepare client billing for engineering work and help ensure invoices are issued accurately and on time.<br>• Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items.<br>• Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks.<br>• Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
- 2026-08-05T00:00:00Z
Accounting & Human Resources Coordinator
- Guelph, ON
- onsite
- Permanent
-
56000 - 61000 CAD / Yearly
- <p>Our client, a well-established organization located in <strong>Guelph</strong>, is looking to add a <strong>Payroll & Accounts Payable Coordinator</strong> to their team. This is a hands-on position that combines <strong>full-cycle payroll, accounts payable and HR administrative support</strong>, making it an excellent opportunity for someone who enjoys variety and wants to play an important role in the day-to-day operations of the business.</p><p><br></p><p>Reporting to the <strong>Company Controller</strong>, the successful candidate will be highly organized, detail-oriented and comfortable working independently while handling sensitive payroll, financial and employee information.</p><p><br></p><p>Key Responsibilities</p><p><strong>Payroll</strong></p><ul><li>Manage full-cycle, in-house <strong>bi-weekly payroll</strong> using Maestro software.</li><li>Process payroll adjustments, deductions, ROEs and year-end reporting.</li><li>Maintain accurate payroll records and employee information.</li><li>Ensure payroll is processed accurately and in accordance with Canadian payroll legislation and employment standards.</li><li>Respond to employee payroll inquiries and resolve discrepancies as required.</li></ul><p><strong>Accounts Payable</strong></p><ul><li>Process weekly invoices and vendor payments.</li><li>Code and enter invoices with a high degree of job-costing accuracy.</li><li>Match purchase orders, receipts and invoices.</li><li>Maintain accurate vendor records and documentation.</li><li>Respond to vendor inquiries and resolve invoice discrepancies.</li><li>Ensure AP records are accurate and up to date.</li></ul><p><strong>HR Administrative Support</strong></p><ul><li>Coordinate employee onboarding and offboarding activities.</li><li>Maintain employee records, personnel files and HR documentation.</li><li>Assist with benefits administration and employee inquiries.</li><li>Support employee relations activities, including disciplinary documentation and policy compliance.</li><li>Complete and submit <strong>WSIB Form 7</strong> documentation as required.</li><li>Post job advertisements and provide recruitment and hiring support.</li><li>Assist with other HR and administrative activities as required.</li></ul><p>Qualifications & Experience</p><ul><li>Junior to intermediate-level experience in <strong>payroll, accounts payable and/or HR administration</strong>.</li><li>Previous experience processing <strong>full-cycle payroll is required</strong>.</li><li>Experience with <strong>accounts payable and job costing is required</strong>.</li><li>Strong knowledge of Canadian payroll regulations and employment standards.</li><li>Post-secondary education in <strong>Business, Accounting, Human Resources or a related field</strong> is preferred.</li><li>Experience with <strong>Maestro or construction-specific ERP/accounting systems</strong> is an asset.</li><li><strong>Union payroll experience</strong> is considered a strong asset.</li><li>Strong attention to detail, accuracy and confidentiality.</li><li>Excellent organizational and time-management skills.</li><li>Ability to work independently under the direction of the Company Controller.</li><li>Strong communication and interpersonal skills.</li></ul><p><br></p>
- 2026-08-17T00:00:00Z
Administrative Assistant
- Kitchener, ON
- onsite
- Temporary
-
29 - 34 CAD / Hourly
- We are looking for an Administrative Assistant to support a busy organization in Kitchener, Ontario through a long-term contract opportunity. This part-time role offers 20 hours per week in a hybrid environment with flexible scheduling and regular onsite availability during designated daytime hours. The successful candidate will provide dependable administrative support, help maintain accurate records and documentation, and contribute to smooth day-to-day operations while working closely with internal stakeholders.<br><br>Responsibilities:<br>• Maintain and update organizational records by entering historical and current information into a software platform with a strong focus on accuracy and completeness.<br>• Prepare meeting materials, including agendas and supporting documents, within the designated system to ensure information is organized and accessible.<br>• Learn the organization’s software platform through provided training and guide managers and board members on how to use it effectively.<br>• Offer ongoing user support by answering questions, resolving basic issues, and helping staff become comfortable with the platform.<br>• Assist with accreditation-related administration by organizing required documentation and ensuring materials are ready for review.<br>• Complete general office duties such as document creation, filing, records management, and year-end shredding of outdated files.<br>• Support daily administrative operations by managing a variety of ad hoc tasks and responding to changing priorities as needed.
- 2026-08-19T00:00:00Z
Administrative Assistant
- Waterloo, ON
- onsite
- Permanent
-
70000 - 100000 CAD / Yearly
- <p>We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. </p><p>The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice.</p><p> </p><p> This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.</p><p>The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.</p><p><strong>Responsibilities</strong></p><p><strong>Client Account Administration</strong></p><ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul><p><strong>Trade & Transaction Processing</strong></p><ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul><p><strong>Compliance & Regulatory Administration</strong></p><ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul><p><strong>Client Service Excellence</strong></p><ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul><p><strong>Office Operations Leadership</strong></p><ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
- 2026-07-29T00:00:00Z
Purchasing Coordinator
- Welland, ON
- onsite
- Temporary
-
27 - 34 CAD / Hourly
- <p>We are looking for a detail-oriented Materials Planner to join a metal fabrication operation in Welland, Ontario on a Contract basis. In this role, you will help keep production running smoothly by coordinating the supply of raw materials and components, maintaining accurate purchasing information, and working closely with internal teams and external suppliers. This opportunity is well suited to someone who can manage competing priorities, respond quickly to changing production needs, and support efficient inventory and procurement practices.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the procurement of raw materials and production components so plant operations remain supplied on schedule.</p><p>• Work closely with external vendors and service providers to secure materials under terms that support business needs and timelines.</p><p>• Arrange transportation and issue pickup requests with carriers to ensure inbound shipments move according to plan.</p><p>• Partner with scheduling teams on a daily basis to align purchasing activity with production demand and forecast requirements.</p><p>• Liaise with receiving personnel to verify delivery timing, confirm incoming materials, and resolve discrepancies when needed.</p><p>• Track inventory levels to maintain required stock availability while identifying excess, slow-moving, or obsolete materials for follow-up action.</p><p>• Prepare, update, and distribute purchasing and inventory reports to support operational visibility and decision-making.</p><p>• Contribute to inventory control activities, including participation in annual physical inventory counts and related reconciliation efforts.</p>
- 2026-08-18T00:00:00Z
Purchasing Coordinator
- Acheson, AB
- onsite
- Temporary
-
0 - 0 CAD / Yearly
- <p>Our client is looking for a detail-oriented <strong>Purchasing Coordinator</strong> to join their team in Acheson, Alberta. This role supports accurate receipt and invoice processing, travel administration, and financial coordination while helping maintain strong controls and efficient workflows. The ideal candidate is detail-oriented, organized, and proactive, with strong problem-solving and communication skills. </p><p><strong>Responsibilities:</strong></p><ul><li>Verify receipts and invoices against purchase orders for accurate, timely processing.</li><li>Review, code, and reconcile invoices to maintain accurate financial records.</li><li>Investigate and resolve billing discrepancies with AP, Purchasing, Logistics, and other teams.</li><li>Maintain accurate documentation in line with company policies and audit requirements.</li><li>Code and reconcile corporate travel invoices and support Concur Travel inquiries.</li><li>Provide backup support for executive travel arrangements as needed.</li><li>Support Logistics with receipt and invoice processing during high-volume periods.</li><li>Identify process improvements to strengthen efficiency, governance, and data quality.</li><li>Leverage business systems and digital tools to improve purchasing support. </li></ul>
- 2026-08-17T00:00:00Z
Accounting Administrator
- Guelph, ON
- onsite
- Permanent
-
55000 - 60000 CAD / Yearly
- We are looking for an Accounting Administrator to support day-to-day financial operations in Guelph, Ontario. This position plays an important role in maintaining accurate records, coordinating payment and billing activities, and helping the accounting team deliver reliable financial information. The ideal candidate brings hands-on experience in both accounts payable and accounts receivable, along with a strong ability to stay organized and meet deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee end-to-end accounts payable and accounts receivable activities to ensure transactions are completed accurately and on schedule.<br>• Record and verify invoices, bills, receipts, and payments while maintaining complete and up-to-date financial documentation.<br>• Review payable and receivable reports regularly to identify variances, outstanding items, and areas requiring follow-up.<br>• Communicate with vendors and customers to investigate and resolve billing, payment, and account discrepancies.<br>• Reconcile supplier statements and maintain productive working relationships with external partners.<br>• Coordinate payment processing and support daily banking tasks related to deposits, withdrawals, and account activity.<br>• Ensure financial transactions are handled in accordance with company guidelines and established accounting procedures.<br>• Assist with month-end and year-end close activities, including reconciliations, reporting support, and record preparation.<br>• Provide documentation and administrative support during audits and contribute to other accounting assignments as needed.
- 2026-08-17T00:00:00Z
Office Administrator
- Winnipeg, MB
- onsite
- Permanent
-
0 - 0 CAD / Yearly
- <p>We are looking for an organized and resourceful Office Administrator to support daily operations for a construction company. This position combines administrative coordination with project management related support, helping keep projects, records, schedules, and communications running smoothly. The successful candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced office setting.</p><p><br></p><p>Responsibilities:</p><p>• Keep construction and office activities on schedule by monitoring key dates, following up on progress, and maintaining accurate status information across active projects.</p><p>• Prepare, update, and organize reports, records, and supporting documentation to ensure reliable internal reference and efficient information flow.</p><p>• Oversee calendars for leadership and team members by arranging meetings, appointments, and room bookings while keeping schedules current.</p><p>• Address administrative and accounting-related issues by reviewing invoices, expense claims, bill payments, and discrepancies with appropriate follow-up.</p><p>• Maintain office readiness through supply ordering, inventory oversight, mail handling, courier coordination, and general workspace organization.</p><p>• Draft and distribute internal correspondence, memos, presentation materials, and meeting documents in a clear and accurate format.</p><p>• Maintain confidential filing systems, databases, purchase order records, receipts, and other operational documents with a high degree of accuracy.</p><p>• Act as a point of contact for vendors, subcontractors, and internal staff, directing inquiries and supporting smooth day-to-day coordination.</p><p>• Monitor shared email inboxes, route messages to the appropriate stakeholders, and respond to routine administrative inquiries as needed.</p><p>• Provide broad administrative assistance to leadership and project teams, including support for special assignments and evolving business needs.</p>
- 2026-07-29T00:00:00Z
Accounting and Administration Manager
- Vancouver, BC
- onsite
- Permanent
-
100000 - 125000 CAD / Yearly
- <p>The Accounting and Administration Manager will oversee the efficient administrative operations, manage the billing and maintenance administration team while also performing other key duties as assigned. </p><p><br></p><p>This role requires a strong blend of leadership, organizational skills, and the ability to maintain a l of customer service in a client-facing role. This role will be responsible for maintaining and documenting all contract information, provide regular data reporting to the client, overseeing the accounting and administrative requirements of the contract, and assisting in overall financial reporting.</p><p><br></p><ul><li>Lead, mentor, and coordinate the activities of the contract’s administrative and billing staff, ensuring efficient workflow and adherence to deadlines</li><li>Foster a collaborative and supportive team environment, setting performance expectations and conducting regular performance reviews for all direct reports</li><li>Oversee contract full-cycle accounting, including monthly, quarterly, and annual accrual processes</li><li>Oversee document control processes and maintain contract accounting records in accordance with the client’s requirements</li><li>Oversee the completion of accounts receivable, accounts payable, and payroll functions, ensuring accuracy and compliance.</li><li>Assist in development of facility maintenance budgets, forecasts, and variance analysis</li><li>Drive continuous improvement of accounting processes, controls and reporting</li><li>Oversee work order management responsibilities of the team</li><li>Work with procurement and other departments on implementing and streamlining workflow processes</li><li>Create and update training materials, ensuring consistency in process execution and quality of service</li><li>Lead ongoing training initiatives to improve team efficiency and service quality</li><li>Offer back-up support to the Administrators, ensuring administrative duties are handled efficiently when needed</li><li>Other duties as assigned</li></ul><p><br></p><p><br></p>
- 2026-08-13T00:00:00Z
Human Resources (HR) Administrator
- Ottawa, ON
- onsite
- Temporary
-
21.375 - 24.75 CAD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Administrator to support a not-for-profit organization in Kanata, Ontario on a part-time Contract assignment. This role is ideal for someone with hands-on HR administration experience who can manage employee support processes with accuracy and professionalism. The successful candidate will bring strong working knowledge of ADP Workforce Now and will assist with benefits coordination, onboarding activities, payroll-related administration, and other day-to-day HR tasks.<br><br>Responsibilities:<br>• Administer employee health, dental, and related group benefit activities, including enrolments, updates, and terminations.<br>• Maintain accurate employee records within ADP Workforce Now and ensure HR information is current and organized.<br>• Provide administrative support for onboarding processes, including documentation, orientation coordination, and new employee setup.<br>• Assist with payroll-related HR administration by preparing and validating employee data required for timely processing.<br>• Respond to staff and manager inquiries on HR policies, procedures, and routine employment matters.<br>• Support recruitment administration by coordinating job postings, applicant tracking, interview scheduling, and onboarding documentation.<br>• Help arrange training logistics and maintain records of employee learning and compliance requirements.<br>• Contribute to additional HR projects and administrative duties as needed to support the team during the contract period.
- 2026-08-18T00:00:00Z
Human Resources (HR) Administrator
- Calgary, AB
- onsite
- Temporary
-
0 - 0 CAD / Yearly
- <p>Our client is looking for an organized <strong>Human Resources (HR) Administrator</strong> to join their team in Calgary, Alberta. This role supports day-to-day HR operations and contributes to a positive and productive workplace. The ideal candidate is organized, detail-oriented, and adaptable, with strong communication and coordination skills and the ability to manage multiple priorities effectively.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage end-to-end recruitment coordination, including postings, applications, interviews, offers, and candidate communication.</li><li>Coordinate the annual performance review process, including timelines, documentation, tracking, and follow-up.</li><li>Liaise with Partners and Senior Associates to coordinate review schedules and performance management activities.</li><li>Provide administrative support for compensation discussions related to performance evaluations.</li><li>Attend performance-related meetings, take notes, and distribute minutes as required.</li><li>Coordinate submissions, certifications, and organizational programs supporting strategic and workplace initiatives.</li><li>Support HR projects and daily administration, including onboarding, scheduling, and other assigned activities.</li></ul>
- 2026-08-17T00:00:00Z
Office Admin
- North York, ON
- onsite
- Temporary
-
20.9 - 24.2 CAD / Hourly
- <p>We are looking for a dependable Office Admin to support workplace operations in North York, Ontario within a detail-focused services environment. This Long-term <strong>PART TIME </strong>Contract position is ideal for someone who enjoys keeping an office organized, welcoming, and efficient while assisting employees, visitors, and service partners. The successful candidate will bring strong administrative skills, a service-focused approach, and the ability to manage a range of office coordination tasks with care and accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day administrative activities to help maintain an efficient, organized, and detail-focused office setting.</p><p>• Prepare shared kitchen and refreshment areas each morning by servicing coffee equipment and restocking commonly used supplies.</p><p>• Welcome couriers, vendors, visitors, and team members requiring access support, and direct requests appropriately.</p><p>• Handle incoming mail by receiving, organizing, and distributing items to the correct recipients in a timely manner.</p><p>• Arrange shipping and delivery services for overnight and same-day packages, and coordinate pickup requests as needed.</p><p>• Monitor office inventory levels, place orders for supplies, and liaise with external vendors to keep essential materials available.</p><p>• Support employee access administration by requesting identification badges, coordinating parking arrangements, and assisting with onboarding-related office needs.</p><p>• Maintain accurate tracking spreadsheets for badge assignments, parking details, accounting codes, and other administrative records.</p><p>• Provide additional office assistance such as data entry, document handling, and general coordination to support smooth workplace operations.</p>
- 2026-08-19T00:00:00Z
Dispatch Coordinator
- Agassiz, BC
- onsite
- Permanent
-
62000 - 68000 CAD / Yearly
- <p>Our client, a well-established and respected organization within the construction materials and aggregate industry, is seeking a Dispatch Coordinator to join their growing team in the Fraser Valley.</p><p><br></p><p>This is an excellent opportunity for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys coordinating daily operations, managing schedules, and supporting drivers, customers, and internal teams.</p><p><br></p><p>Reporting to the Operations team, the Dispatch Coordinator will play an important role in ensuring efficient scheduling, communication, and coordination of daily deliveries while providing exceptional service to both internal and external stakeholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate daily dispatch schedules and delivery requirements.</li><li>Communicate with drivers regarding routes, schedules, changes, and priorities.</li><li>Monitor delivery timelines and proactively address scheduling challenges.</li><li>Coordinate with customers, sales teams, and operations to ensure accurate and timely deliveries.</li><li>Enter and maintain dispatch information, delivery records, and related documentation.</li><li>Prepare daily reports and update tracking systems.</li><li>Assist with coordinating trucks, equipment, and resources based on operational needs.</li><li>Monitor driver availability and support efficient utilization of fleet resources.</li><li>Respond to customer inquiries and provide updates regarding deliveries.</li><li>Maintain accurate records related to orders, dispatch activity, and completed deliveries.</li><li>Support problem-solving when unexpected issues arise, including delays, changes, or last-minute requests.</li><li>Work closely with operations, drivers, and management to maintain a high level of service.</li><li>Follow company safety policies and support a strong safety-first culture.</li></ul><p><br></p>
- 2026-08-06T00:00:00Z
Dispatch Coordinator
- Agassiz, BC
- onsite
- Permanent
-
55000 - 62000 CAD / Yearly
- <p>Our client, a well-established and respected organization within the construction materials and aggregate industry, is seeking a Dispatch Coordinator to join their growing team in the Fraser Valley.</p><p><br></p><p>This is an excellent opportunity for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys coordinating daily operations, managing schedules, and supporting drivers, customers, and internal teams.</p><p><br></p><p>Reporting to the Operations team, the Dispatch Coordinator will play an important role in ensuring efficient scheduling, communication, and coordination of daily deliveries while providing exceptional service to both internal and external stakeholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate daily dispatch schedules and delivery requirements.</li><li>Communicate with drivers regarding routes, schedules, changes, and priorities.</li><li>Monitor delivery timelines and proactively address scheduling challenges.</li><li>Coordinate with customers, sales teams, and operations to ensure accurate and timely deliveries.</li><li>Enter and maintain dispatch information, delivery records, and related documentation.</li><li>Prepare daily reports and update tracking systems.</li><li>Assist with coordinating trucks, equipment, and resources based on operational needs.</li><li>Monitor driver availability and support efficient utilization of fleet resources.</li><li>Respond to customer inquiries and provide updates regarding deliveries.</li><li>Maintain accurate records related to orders, dispatch activity, and completed deliveries.</li><li>Support problem-solving when unexpected issues arise, including delays, changes, or last-minute requests.</li><li>Work closely with operations, drivers, and management to maintain a high level of service.</li><li>Follow company safety policies and support a strong safety-first culture.</li></ul><p><br></p>
- 2026-08-07T00:00:00Z
Payroll & AP Coordinator
- Ingersoll, ON
- onsite
- Permanent
-
54000 - 75000 CAD / Yearly
- We are looking for a Payroll & AP Coordinator to join our team in Ingersoll, Ontario. In this role, you will oversee payroll activities for unionized hourly and salaried employees while also supporting accounts payable operations. The ideal candidate brings strong knowledge of Canadian payroll practices, sharp reconciliation skills, and the ability to manage sensitive information with accuracy and discretion.<br><br>Responsibilities:<br>• Manage end-to-end payroll processing for hourly and salaried employees on weekly and bi-weekly cycles, ensuring all payments are completed accurately and on schedule.<br>• Calculate and maintain payroll elements such as taxable benefits, deductions, premiums, garnishments, overtime, and pay adjustments in accordance with company policies and collective agreements.<br>• Review timekeeping records, payroll exceptions, and seniority-based information to confirm pay accuracy before each payroll run.<br>• Reconcile payroll balances, verify reports, support general ledger alignment, and assist Finance with payroll-related reporting requirements.<br>• Prepare manual payments, off-cycle transactions, direct deposit updates, and related account reconciliations, including statutory and garnishment balances.<br>• Administer required payroll compliance activities such as remittances, records of employment, year-end slips, supporting documentation, and tax reporting reconciliations.<br>• Respond to questions from employees, union representatives, and auditors in a thorough and attentive manner while maintaining confidentiality of payroll information.<br>• Produce regular reporting on labour costs, overtime, staffing levels, and payroll accruals, and keep payroll procedures and internal controls up to date.<br>• Process supplier invoices, credit notes, and payment requests, complete matching against purchase orders and receipts, and resolve discrepancies with vendors or internal stakeholders.<br>• Coordinate payment activities including cheques, EFTs, wire transfers, manual payments, and cheque-related exceptions such as cancellations or stop payments.
- 2026-08-13T00:00:00Z