25 results for Administrative Coordinator jobs

Administrative Coordinator

Vancouver, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
Our client, a growing publicly listed organization, is seeking a highly organized and detail-oriented Administrative Coordinator to support its Corporate Secretariat function. This is a newly created role offering the opportunity to build processes, implement structure, and play a key role in a fast-evolving corporate environment. Key Responsibilities:• Provide administrative support to the Corporate Secretary, including preparation and organization of corporate documentation• Maintain and organize electronic records, including leading the transition to and ongoing management of SharePoint• Develop templates, processes, and document standards to support governance and reporting requirements• Manage internal tracking systems (e.g., Monday.com) to support workflow and task management• Assist with corporate policies and documentation, including French translation and version control• Support corporate operations aligned with public company standards and requirements
2026-06-02T00:00:00Z

Administrative Coordinator

Toronto, ON
remote
Contract / Temporary
22.75 - 25.24 CAD / Hourly
We are looking for an Administrative Coordinator to support the customer advocacy team in maintaining accurate and searchable customer reference information in Waterloo, Ontario. This Long-term Contract position focuses on reviewing records, validating supporting assets, and improving data quality across connected tools used by internal teams. The successful candidate will work with multiple information sources to keep reference content current, organized, and useful for reporting and stakeholder access. Responsibilities:• Review customer reference materials across internal and external sources, reconcile discrepancies, and update records so information remains complete and properly categorized• Examine asset URLs within the reference database, correct missing or inactive links, and help preserve reliable access to supporting content• Maintain customer reference entries in integrated systems by validating details and enhancing record accuracy for internal search and usage• Develop report templates to support recurring monthly sales dashboard reporting and improve consistency for participating teams• Create spotlight summaries aligned to key pillars and use cases to make reference content easier to identify and showcase• Compare closed-won cloud reporting against existing reference records, document confirmed matches, and capture relevant product details for follow-up by reference managers• Update reference profiles with revised cloud deployment information provided by partner teams to ensure records reflect current classificationsWaterloo
2026-06-02T00:00:00Z

Administrative Coordinator

Guelph, ON
onsite
Permanent
50000 - 68000 CAD / Yearly
Administrative Coordinator / Receptionist📍 Full-Time | In-OfficeWe are seeking a top-tier Administrative Coordinator / Receptionist who brings a polished, professional presence and takes pride in delivering an exceptional front-office experience.This role is ideal for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment. You’ll be the first point of contact and a key part of keeping day-to-day operations running smoothly. We are looking for someone who sets the standard when it comes to professionalism, communication, and client service. Key Responsibilities<ul><li>Answer, screen and route incoming phone calls.</li><li>Greet visitors in a professional manner</li><li>Communicate client requests and meeting changes to internal team members</li><li>Manage calendars, meeting room bookings and office correspondence.</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing and other administrative tasks as needed.</li><li>Monitor and restock office and kitchen supplies</li><li>Prepare and reset meeting rooms between appointments</li></ul>
2026-05-21T00:00:00Z

Administrative Coordinator

Nisku, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a proactive Administrative Coordinator to support their team in Nisku, Alberta. This role assists day-to-day administrative operations through effective coordination, communication, and document management. The ideal candidate is highly organized, detail-oriented, and able to manage reporting, scheduling, and administrative tasks with accuracy, professionalism, and discretion.Responsibilities:<ul><li>Maintain accurate records in internal systems, ensuring data integrity and compliance.</li><li>Manage document control, filing, and confidential information.</li><li>Handle calls, mail, and stakeholder inquiries as a key point of contact.</li><li>Support leadership with scheduling, meetings, correspondence, and daily administration.</li><li>Prepare expense claims, reports, and internal/external communications.</li><li>Manage office supplies and basic equipment maintenance.</li><li>Coordinate travel and provide additional administrative support as needed.</li></ul>
2026-05-26T00:00:00Z

Accounting Coordinator

Woodbridge, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations in Ontario. This role is well suited to someone who is highly organized, detail-oriented, and comfortable managing a range of accounting activities in a fast-paced environment. The successful candidate will contribute to accurate financial records, timely transaction processing, and effective coordination across billing, payables, and receivables functions. Responsibilities: • Maintain financial records by reviewing, reconciling, and updating account information to ensure accuracy across transactions and balances. • Process vendor invoices and payment activities promptly while verifying supporting documentation and coding details. • Manage customer invoicing and follow up on outstanding balances to help keep receivables current and organized. • Perform regular account reconciliations to identify discrepancies, investigate variances, and resolve issues efficiently. • Prepare and issue billing documents with a high level of accuracy while ensuring timelines and internal standards are met. • Support month-end accounting activities by organizing records, tracking entries, and assisting with financial reporting requirements. • Use Microsoft Excel to analyze data, prepare summaries, and maintain structured accounting schedules. • Work within Microsoft Dynamics 365 Business Central to record transactions, monitor financial information, and support ongoing accounting processes.
2026-05-25T00:00:00Z

POD Administrative Coordinator

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented POD Administrative Coordinator to join a transportation organization in Sherwood Park, Alberta on a contract basis. This role is ideal for someone who can manage documentation, billing support, and administrative coordination in a fast-paced operational environment. Responsibilities:<ul><li>Coordinate load documentation and ensure records are completed accurately and on time</li><li>Review trip reports and supporting paperwork to prepare billing documentation</li><li>Submit daily documentation to Head Office and maintain organized records</li><li>Provide reception and phone support, responding to inquiries as needed</li><li>Conduct monthly manual reviews and maintain operational documentation</li><li>Complete general administrative duties, including filing, photocopying, and ordering office supplies</li><li>Support dispatch-related administrative activities and transportation paperwork</li><li>Process documentation related to transport equipment and load configurations</li><li>Follow company safety procedures and participate in required training initiatives </li></ul>
2026-06-02T00:00:00Z

Project Coordinator

Georgetown, ON
onsite
Contract / Temporary
45 - 55 CAD / Hourly
We are looking for an experienced Project Coordinator to support project governance, reporting, and cross-functional coordination for a wholesale distribution organization in Georgetown, Ontario. This Long-term Contract position is ideal for a detail-oriented individual who can manage financial tracking, reporting accuracy, and stakeholder communication in a hybrid work environment. The successful candidate will bring strong organizational skills, confidence working with senior stakeholders, and the ability to contribute effectively within structured project delivery frameworks. Responsibilities: • Coordinate project activities, timelines, and deliverables to help keep initiatives on track and aligned with business priorities. • Maintain project budgets by monitoring costs, supporting reconciliations, and preparing financial updates for leadership review. • Extract, organize, and validate contract and project data from enterprise systems to ensure accurate reporting and record management. • Produce clear status reports, dashboards, and presentation materials using Excel, Power BI, and related tools to support decision-making. • Facilitate communication among project teams, business partners, and other stakeholders to resolve issues and maintain progress. • Support project planning and oversight in primarily waterfall environments while adapting to agile practices when required. • Use tools such as Microsoft Project, ServiceNow, Jira, and AI-enabled applications to improve coordination, reporting, and administrative efficiency. • Assist with quality assurance, documentation control, and process follow-up across multiple workstreams in a fast-paced setting.
2026-05-25T00:00:00Z

Health and Safety Coordinator

North York, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
We are looking for a Health and Safety Coordinator to support safe work practices across operations in Ontario. This role is suited to a hands-on, detail-oriented individual who can promote compliance, strengthen safety culture, and work closely with employees and leaders in active industrial or construction environments. The successful candidate will help drive inspections, training, investigations, and continuous improvement initiatives while balancing multiple priorities in a fast-paced setting. Responsibilities:• Lead site-level health and safety activities by monitoring workplace conditions and encouraging adherence to legislative and company safety requirements.• Conduct inspections, audits, and hazard assessments, then follow through on corrective actions to reduce risk and improve overall safety performance.• Coordinate incident reporting and investigations, identify root causes, and recommend practical measures to prevent recurrence.• Deliver safety orientations, toolbox talks, and training sessions that build awareness and reinforce safe work behaviours across the workforce.• Partner with supervisors, employees, and other stakeholders to address compliance issues and promote consistent application of safety procedures.• Maintain accurate records, reports, and documentation related to inspections, training, incidents, and audit findings.• Support certification, audit preparation, and ongoing compliance efforts within established health and safety programs and standards.• Travel between sites as needed to provide on-site guidance, assess conditions, and respond to operational safety priorities.
2026-05-28T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Ottawa, ON
onsite
Contract / Temporary
24.5385 - 28.413 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities. Responsibilities: • Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date. • Manage calendars for team members and help balance shifting priorities across daily and weekly commitments. • Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy. • Review, submit, and track expense claims in accordance with established processes and deadlines. • Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed. • Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service. • Enter and maintain administrative data in office records, spreadsheets, and related tracking tools. • Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.
2026-05-12T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T00:00:00Z

Administrative Assistant

Edmonton, AB
onsite
Permanent
58000 - 60000 CAD / Yearly
Robert Half is partnering with a well-established, mid-sized professional services firm with a long-standing presence in Western Canada. We are seeking an Administrative Assistant to join its growing team. The organization is partner-led and employs approximately 100 professionals across multiple locations in Canada. The firm delivers complex projects and services across a range of sectors and is known for its collaborative culture, high standards, and commitment to excellence. The RoleThe Administrative Assistant serves as the first point of contact for clients, guests, and staff, ensuring a professional and welcoming front-facing presence. This role is integral to maintaining smooth day-to-day office operations and supporting both administrative and accounting functions.This position requires a polished, highly organized individual who thrives in a fast-paced, deadline-driven environment. The successful candidate is proactive, detail-oriented, and capable of managing multiple priorities with minimal supervision while contributing positively to a team-oriented workplace. Key functions:<ul><li>Manage reception, including greeting visitors, answering and directing calls, and maintaining a professional front-office environment</li><li>Coordinate meetings, prepare meeting rooms, and support audio-visual and conferencing technology</li><li>Book travel and accommodations in accordance with internal policies</li><li>Monitor employee availability and assist with internal coordination</li><li>Maintain office systems including phones, printers, and general equipment; liaise with service providers as required</li><li>Manage incoming/outgoing mail and courier services, including tracking and distribution</li><li>Maintain accurate filing systems for documentation, ensuring adherence to naming conventions and protocols</li><li>Order and restock office and kitchen supplies</li><li>Support general office upkeep, including light kitchen maintenance and coordination with building services</li><li>Provide administrative support to staff (document preparation, spreadsheets, scanning, etc.)</li><li>Assist with onboarding logistics, including workstation setup and orientation support</li><li>Provide basic IT/technical support coordination where required</li><li>Collect, organize, and scan expense receipts for leadership team purchases</li><li>Ensure purchase orders are completed and approved prior to procurement</li><li>Verify that received goods and invoices align with purchase orders</li><li>Submit verified invoices to accounting for processing</li><li>Ensure accurate coding of operational expenses (e.g., printing, courier, supplies)</li><li>Provide additional support to the accounting team as required</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
27 - 32 CAD / Hourly
We are looking for a confident and organized Administrative Assistant to join a mining company in Vancouver, British Columbia on a Contract basis. This position will provide day-to-day administrative support to a small office of eight employees while also helping coordinate an office relocation and related logistics. The ideal candidate is comfortable taking initiative, assigning tasks when needed, and working with a variety of internal staff and external contacts. Responsibilities:• Coordinate activities related to the office relocation, including organizing materials, labelling items, and helping keep the move on schedule.• Provide administrative support to a team of eight employees by handling general office tasks and maintaining an orderly work environment.• Arrange domestic and international travel plans, including bookings, itineraries, and related documentation.• Prepare, review, and submit expense reports with accuracy and attention to detail.• Communicate with contractors, vendors, and other external partners to support office-related projects and day-to-day operations.• Take ownership of assigned tasks, follow up with staff as required, and help ensure priorities are completed efficiently.• Assist with filing, records organization, and document management to improve accessibility and office efficiency.• Use Microsoft Office applications to create correspondence, update spreadsheets, manage calendars, and prepare basic presentations.
2026-05-29T00:00:00Z

Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
22.5 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join our team in Langley, British Columbia in an on-site support role. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, communicating with customers and internal teams, and handling shifting priorities in a fast-paced environment. The successful candidate will provide day-to-day administrative and customer support, help ensure orders and account details are processed accurately, and contribute to smooth coordination across departments. Responsibilities: • Enter and review customer orders promptly, ensuring all requests are processed accurately within required timelines. • Work closely with internal departments to coordinate order fulfilment and support the completion of complex customer requests. • Set up new customer records and maintain account information to keep system data current and accurate. • Update customer-specific pricing details and assist with invoice corrections when adjustments are needed. • Support the return process for empty containers by coordinating documentation and follow-up activities. • Respond to customer concerns, document issues clearly, and direct matters to the appropriate team for resolution. • Prepare and distribute customer-related documents and reports, including compliance and product information forms as required. • Promote the company's online customer platform and assist clients with basic questions related to its use.
2026-06-01T00:00:00Z

Administrative Assistant

Brantford, ON
onsite
Contract / Temporary
22.5 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a team at our manufacturing client in Brantford, Ontario on a Contract basis. This position is well suited to someone who is comfortable using technology, communicates clearly, and brings a practical, solutions-focused approach to day-to-day work. The successful candidate will support administrative operations, help keep office activities organized, and contribute ideas that improve efficiency across the team. Responsibilities:• Manage incoming calls, emails, and general correspondence while providing prompt and timely responses.• Prepare, update, and maintain documents, spreadsheets, presentations, and other administrative records using Microsoft Office applications.• Enter and organize data accurately, ensuring records remain current and easy to access.• Work closely with Human Resources to perform various tasks such as filing and organizing documents and maintain smooth communication.• Assist with office organization by tracking tasks, prioritizing deadlines, and helping the team stay on schedule.• Identify opportunities to streamline routine administrative processes and suggest practical improvements that enhance efficiency.• Provide customer service support by responding to inquiries and directing requests to the appropriate contacts.
2026-05-29T00:00:00Z

Administrative Assistant

Acheson, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an Administrative Assistant to support their team in Acheson, Alberta. The role supports daily operations through administrative assistance, data management, and clear communication in a fast-paced environment with shifting priorities. The ideal candidate is detail-oriented, adaptable, and able to maintain accurate records while providing strong team support.Responsibilities:<ul><li>Compile, review, and reconcile data from multiple spreadsheets to maintain accurate records.</li><li>Use advanced Excel functions, including VLOOKUPs and pivot tables, for data organization and reporting.</li><li>Provide administrative support, including shared inbox management and responding to routine inquiries.</li><li>Assist with records-related tasks and provide team backup during high-volume periods.</li><li>Enter, update, and maintain data while identifying inconsistencies or missing information.</li><li>Communicate with internal stakeholders to gather and confirm information efficiently.</li><li>Adapt to changing priorities and support various operational tasks as needed.</li><li>Assist with reporting and data visualization using Excel and Power BI.</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Administrative Assistant to join an IT Software team on a contract basis. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a detail-oriented experience for visitors, vendors, and internal teams. The role is well suited to someone who can work independently, stay organized in a fast-paced environment, and handle a mix of administrative, reception, and event-related tasks with confidence. Responsibilities: • Coordinate front-desk and reception activities, greeting visitors and providing a detail-oriented first point of contact for the office. • Manage incoming communications by answering calls, responding to emails, and directing inquiries to the appropriate contacts. • Arrange appointments, maintain calendars, and support meeting logistics for team members and office activities. • Liaise with vendors and building operations to resolve onsite issues and ensure the workplace runs smoothly. • Oversee shipping and receiving tasks, including tracking deliveries and handling outgoing packages. • Provide administrative support through data entry, document preparation, and general office organization using Microsoft Office tools. • Assist with event and concierge-related support, helping with setup, coordination, and day-of administrative needs. • Work independently to prioritize tasks, follow up on outstanding items, and maintain consistent service for staff and guests.
2026-05-13T00:00:00Z

Executive Administrator

Winnipeg, MB
onsite
Permanent
75000 - 85000 CAD / Yearly
We are looking for an experienced Executive Administrator to provide high-level support in a fast paced environment. This position is suited to an individual who can keep priorities organized, communicate effectively, and manage confidential matters with sound judgement. You will work closely with senior leadership, coordinate complex administrative activities, and help maintain efficient day-to-day operations across the business. Responsibilities:• Coordinate executive calendars, meetings, and travel arrangements while ensuring schedules remain accurate and aligned with shifting business priorities.• Prepare clear correspondence, internal communications, and briefing materials that reflect the organization’s tone and standards.• Support senior leaders with day-to-day administrative operations, including document preparation, follow-up on action items, and meeting logistics.• Maintain organized records, reports, and confidential files with a high degree of accuracy, discretion, and attention to detail.• Act as a central point of contact for administrative requests, helping teams stay informed and ensuring timely communication across departments.• Assist with planning leadership meetings, employee events, and special projects by managing timelines, resources, and logistics.• Monitor multiple ongoing tasks at once, identify issues early, and implement practical solutions to keep work moving forward smoothly.• Contribute to office and administrative procedures by recommending improvements that enhance efficiency and consistency.
2026-06-01T00:00:00Z

Project Administrator

Ottawa, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Robert Half is partnering with a well established organization that's looking to add a Project Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K)-Full benefits-3 weeks vacation-Free parking-Great team-Opportunity for advancement Responsibilities:• Coordinate daily administrative activities for roofing projects, ensuring records, schedules, and key updates are kept accurate and accessible.• Assemble and maintain project documentation such as contracts, work orders, submittals, permit records, and closeout packages.• Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals to support project timelines.• Monitor milestones, job progress, and permit status, and provide timely updates to project managers and internal stakeholders.• Act as a central point of communication among customers, field supervisors, vendors, and office teams to keep projects aligned.• Maintain detailed files for change orders, RFIs, insurance documents, warranty information, and compliance-related paperwork.• Support purchasing activities by tracking material orders and helping coordinate supplies required for roofing work and site safety.• Review invoices, code expenses, assist with billing administration, and help monitor project costs against approved budgets.• Assist & track required documentation from trades such as WSIB Certificates, Ministry of Labour form, valid insurance certificates and Health & Safety documents.• Update project management systems with scheduling details, notes, and financial information, and prepare reports on progress, labour hours, and outstanding issues.
2026-05-29T00:00:00Z

Accounting Administrator

Woodstock, ON
onsite
Permanent
50000 - 55000 CAD / Yearly
Our client, a well-established and growing retailer in the recreation equipment industry, is seeking an Accounting Administrator to join their team. This is a unique blended role that blends front-of-house presence with back-office accounting support. The successful candidate will play a key role in maintaining a professional and welcoming retail environment while ensuring the accuracy and efficiency of core accounting functions. This opportunity is ideal for a detail-oriented accounting professional who enjoys working in a dynamic, customer-facing setting and desires growth within a fast-moving organization. Key Responsibilities Accounting & Administrative Duties:· Process accounts payable and accounts receivable transactions with a high degree of accuracy· Perform bank and credit card reconciliations on a regular basis· Assist with month-end close activities and reporting· Maintain organized and accurate financial records and documentation· Support inventory accounting and tracking as required· Collaborate with internal teams to resolve discrepancies and ensure timely processing Front-of-House Support:· Act as the primary greeter or “Quarterback” for customers entering the retail showroom· Provide a professional, friendly first impression and direct customers to the appropriate team members· Maintain a clean, organized, and welcoming reception and showroom area
2026-06-02T00:00:00Z

Human Resources Administrator

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a Human Resources Administrator to join our team in Toronto, Ontario on a Contract basis. In this role, you will provide day-to-day administrative support across core HR functions, helping to maintain accurate employee records, coordinate benefits-related activities, and support essential people processes. This opportunity is well suited to someone who is organized, detail-oriented, and comfortable working with HR systems and confidential information. Responsibilities: • Manage benefits-related administration, including enrolment updates, changes, and routine employee support inquiries. • Process HR data with accuracy by maintaining employee information, tracking updates, and verifying records across relevant systems. • Prepare, organize, and maintain HR documentation for staff and internal teams to support consistent administrative processes. • Assist with onboarding activities by coordinating required paperwork, records setup, and related administrative tasks for new hires. • Support payroll and employee information workflows by ensuring data is entered correctly and submitted within established timelines. • Help coordinate training administration by tracking participation, updating records, and preparing required materials. • Use HR platforms such as ADP Workforce Now, Ceridian, and related tools to complete administrative activities and generate required information. • Contribute to process documentation and workflow support for HR operations, including updates to internal procedures when needed.
2026-05-27T00:00:00Z

Office & Administration Manager

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for an Office & Administration Manager to support a growing engineering and manufacturing business in Abbotsford, British Columbia. This position serves as a key operational link across customer service, order coordination, shipping, and accounting, helping daily activities run smoothly from initial inquiry to final delivery. The ideal candidate brings strong administrative judgement, financial accuracy, and the ability to keep multiple priorities moving in a fast-paced environment. Responsibilities: <ul><li>Manage customer communications by answering questions about products, order progress, delivery timing, and shipment status with professionalism and clarity.</li><li>Enter and maintain sales orders in the company’s order management platform, ensuring details are accurate and up to date throughout the process.</li><li>Work closely with production, sales, and shipping teams to keep orders on schedule, address issues early, and support dependable fulfillment.</li><li>Prepare and organize operational documents such as job records, picking documentation, invoices, and shipping paperwork.</li><li>Produce deposit and final customer invoices, process payments, and assist with receivables follow-up and basic accounting entries.</li><li>Review vendor invoices against packing slips and related records to support accurate payable processing and financial documentation.</li><li>Coordinate freight activity and import/export paperwork with carriers and customs contacts to support compliant cross-border shipments.</li><li>Maintain orderly digital and paper filing systems, oversee office supply levels, and provide general administrative support for day-to-day operations.</li><li>Identify workflow gaps and contribute to practical process improvements that strengthen coordination across departments.</li></ul>
2026-06-02T00:00:00Z

NON - IT - T2S36 Coordonnateur - Intermediaire

Toronto, ON
onsite
Contract / Temporary
20 - 22 CAD / Hourly
Job: Analyst: Payments Primary Location: Toronto Ontario Language: English Hybrid work: 4 times per week at the office Description National Bank Independent Network NBIN is Canadas leading provider of custody trade execution and brokerage solutions for Independent Portfolio Managers Introducing Brokers and Investment Fund managers. With over 25 years of continuous service and a team of more than 240 professionals we serve 400 independent firms with over 290 billion in assets and 800000 Canadian investors. Position Summary The Payments Team is responsible for the comprehensive review and approval of payment-related transactions for NBIN clients including wires EFTs and cheques. The role supports administrative efficiency and accuracy by completing assignments promptly responding to client and partner inquiries in a timely and professional manner and maintaining strict attention to detail across payment processing and documentation. Key Responsibilities - Review validate and approve payment-related transactions for NBIN clients in accordance with established procedures service standards and risk controls. - Ensure accuracy and completeness of payment instructions supporting documentation and required approvals prior to processing. - Investigate exceptions and discrepancies e.g. missing information mismatched details incomplete authorizations and coordinate timely resolution with client firms and internal partners. - Monitor assigned work queues and complete tasks within defined turnaround times prioritizing urgent requests and managing multiple requests concurrently. - Respond to client and partner inquiries promptly and professionally primarily via email providing clear guidance on requirements next steps and status updates. - Document actions taken decisions and supporting rationale within applicable systems to maintain a strong audit trail. - Identify recurring issues and contribute to process improvements job aids and updates to procedures to enhance efficiency and client experience. - Adhere to confidentiality privacy and information security requirements when handling client data and payment information. Required Qualifications - Post-secondary education or equivalent combination of education and relevant experience. - 3 year of experience in operations payments processing financial services administration or a related client service environment or demonstrated capability in a fast-paced processing role. - CSC completion is considered an asset - Strong attention to detail and commitment to accuracy in data entry verification and documentation. - Proven ability to manage competing priorities meet deadlines and maintain quality under time constraints. - Strong written communication skills with a professional email tone able to communicate requirements clearly and succinctly. - Comfort working across multiple systems and workflows strong ability to learn new tools and processes quickly. - ...
2026-05-25T00:00:00Z

Mainpro+ Approvals Coordinator

Mississauga, ON
remote
Contract / Temporary
20 - 22 CAD / Hourly
We are looking for a detail-oriented strong Data Entry candidate to support continuing education activities within a healthcare-focused environment in Mississauga, Ontario. This Contract position is well suited to someone who enjoys accurate data handling, applying established guidelines, and providing responsive service to members and internal teams. The successful candidate will help assess credit-related submissions, maintain records with a high degree of precision, and communicate clearly with a variety of stakeholders. Responsibilities:• Assess continuing education credit applications, transcript records, and special consideration requests to determine whether they meet established approval criteria.• Enter and update credit information in internal databases with a strong focus on accuracy, completeness, and timeliness.• Review submitted documentation carefully, identify discrepancies or missing details, and follow up as needed to support proper processing.• Respond to inquiries from members and colleagues in a clear, attentive, and service-oriented manner.• Apply policies, standards, and existing precedents to make sound decisions when evaluating routine and non-routine requests.• Organize competing priorities effectively while meeting deadlines in a busy, high-volume administrative setting.• Prepare and maintain accurate records that support reporting, tracking, and ongoing program administration.• Use tools such as Microsoft Office and CRM platforms to manage information and support day-to-day coordination tasks.D
2026-06-01T00:00:00Z

HR Coordinator

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated HR Coordinator to join their team in Edmonton, Alberta. This role supports day-to-day HR operations across recruitment, employee support, benefits, payroll, and HR administration. The ideal candidate is organized, detail-oriented, and eager to grow their career in human resources while contributing to a fast-paced, team-oriented environment.Responsibilities:<ul><li>Administer employee benefits updates using Workday and external platforms.</li><li>Coordinate recruitment activities, including postings, interviews, candidate communication, and pre-employment steps.</li><li>Support sourcing efforts and maintain candidate pipelines for specialized roles.</li><li>Represent the organization at career fairs and hiring events.</li><li>Process payroll and employee record updates, including banking, personal information, and deductions.</li><li>Provide first-level HR support to employees, candidates, and internal teams.</li><li>Maintain accurate electronic employee files and HR records.</li><li>Conduct audits and prepare reports to support data accuracy and compliance.</li><li>Manage requisitions in Workday and coordinate job postings on external boards.</li><li>Recommend process improvements to enhance HR administrative efficiency.</li></ul>
2026-05-27T00:00:00Z