21 results for Administrative Coordinator jobs

Administrative Coordinator

Waterloo, ON
onsite
Contract / Temporary
19.5 - 23 CAD / Hourly
We are looking for an Administrative Coordinator to support the Benefits Administration team on a Contract basis in Waterloo, Ontario. This role is well suited to someone who communicates clearly, delivers responsive service, and stays organized while managing a high volume of inquiries. Working closely with the Benefits Manager and a small team, the successful candidate will help employees navigate benefits-related requests and maintain smooth day-to-day administrative operations in a hybrid work environment. Responsibilities: • Monitor a shared benefits inbox and provide timely, detail-focused responses to employee questions. • Assist with new benefits enrolment activities by reviewing requests and ensuring required information is complete. • Use approved response formats to address routine inquiries accurately and consistently. • Provide administrative support for short-term leave of absence coverage and related documentation. • Compile information and prepare reports when additional team support is needed. • Maintain organized records and help keep benefits administration tasks on schedule. • Work closely with the Benefits Manager and other team members to support daily departmental priorities. • Contribute to a hybrid work schedule, with regular onsite attendance in Waterloo, Ontario.
2026-06-24T00:00:00Z

Administrative Coordinator

Surrey, BC
onsite
Contract / Temporary
24 - 26 CAD / Hourly
We are looking for an organized Administrative Coordinator to join a construction and contractor business in Surrey, British Columbia on a Long-term Contract. This position will support day-to-day workforce coordination, employee administration, and office operations in a fast-paced setting with many changing priorities. The successful candidate will play a key role in scheduling personnel, assisting with hiring and onboarding, and maintaining accurate records that support payroll, compliance, and smooth business operations. Responsibilities:• Build and manage monthly crew and staff schedules, ensuring coverage and adjusting plans when operational needs change.• Coordinate rotations, shift assignments, training placements, and backup coverage while responding quickly to absences and last-minute staffing updates.• Track applications, maintain recruitment records, and support the hiring process from initial review through onboarding for employees and contractors.• Keep personnel files current and complete, ensuring documentation is organized and aligned with company standards.• Respond to employee questions related to scheduling, payroll matters, training options, workplace policies, and general employment concerns.• Assist with payroll administration by maintaining accurate scheduling information, reviewing expense submissions, and preparing contractor invoices for internal approval.• Produce and update administrative documents such as forms, checklists, procedures, and templates to support daily operations.• Maintain orderly digital and physical filing systems, oversee uniform ordering and distribution, and carry out general office coordination duties as needed.
2026-06-23T00:00:00Z

Administrative Coordinator

Scarborough, ON
onsite
Contract / Temporary
21.85 - 25.3 CAD / Hourly
We are looking for an Administrative Coordinator to support daily front-office and administrative operations for a wood and furniture manufacturing business in Toronto, Ontario. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, keeping office activities organized, and providing responsive service to both visitors and internal teams. The successful candidate will help ensure smooth day-to-day coordination by managing reception tasks, handling office requests, and supporting communication across the workplace. Responsibilities: • Welcome visitors to the showroom and office, respond to inquiries professionally, and direct guests to the appropriate team members. • Manage front-desk activities by answering calls, receiving deliveries, and coordinating courier pickups and drop-offs. • Provide general administrative support to maintain efficient office operations, including organizing routine tasks and assisting with day-to-day coordination. • Monitor workplace supply needs and prepare orders for office items and refreshment-related products, following internal approval processes before purchases are placed. • Oversee coffee machine arrangements and help ensure shared office areas remain functional, stocked, and presentable. • Use Microsoft Office and Microsoft Teams to support communication, scheduling, document handling, and administrative follow-up. • Assist with customer service requests by identifying the correct sales contact and helping route inquiries accurately and efficiently. • Support a collaborative office environment by working closely with colleagues across departments and responding to operational needs as they arise.
2026-06-23T00:00:00Z

Administrative Coordinator

Winnipeg, MB
onsite
Permanent
50000 - 65000 CAD / Yearly
Our client is a well-established not-for-profit organization dedicated to supporting individuals and families through advocacy, assistance programs, community outreach, and educational initiatives. They are seeking a Service and Program Coordinator to provide client support, manage assistance programs, coordinate outreach activities, and contribute to the delivery of impactful community services. Responsibilities:Provide advocacy and support services to clients by assisting with applications for benefits, services, funding programs, and other available resources.Manage and monitor client cases from initial intake through resolution, ensuring timely follow-up, documentation, and communication with all stakeholders.Prepare reports and maintain statistical information related to service delivery, program outcomes, and client support activities.Review applications for financial assistance programs and provide recommendations based on established guidelines and eligibility criteria.Collaborate with external agencies, community organizations, healthcare providers, and government representatives to coordinate referrals and access to services.Serve as a key point of contact for housing support inquiries, emergency assistance requests, and other client service needs.Maintain accurate records and utilize internal databases and technology platforms to support service delivery and reporting requirements.Participate in ongoing professional development to remain informed of program changes, legislation updates, and best practices within the sector.Coordinate awareness campaigns, educational initiatives, presentations, and workshops for community partners, stakeholders, and members.Review funding requests and program expenditure applications, providing recommendations in accordance with organizational policies.Process program-related orders, invoices, payments, and financial documentation while ensuring accuracy and compliance with internal procedures.Respond to inquiries from clients, community partners, and stakeholders regarding programs, services, and available resources.Develop and facilitate outreach activities, seminars, and information sessions to increase awareness of organizational services and community supports.Build and maintain relationships with community organizations and service providers to expand support networks and identify partnership opportunities.Research emerging trends, policies, and issues affecting clients and communities to support advocacy efforts and program development.Identify opportunities for new initiatives, partnerships, and client-focused programming that align with the organization's mission and strategic objectives.Prepare presentations and recommendations for management regarding program enhancements and community engagement opportunities.Ensure all client information is handled with strict confidentiality and in accordance with applicable privacy legislation, policies, and procedures.Maintain compliance with organizational security requirements and information management standards.
2026-06-19T00:00:00Z

Administrative Manager

Richmond, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
We are partnering with a well-established, international organization seeking a highly organized and adaptable Administration Manager to oversee day-to-day office operations and support a dynamic, multi-functional team.This is a confidential replacement hire and an excellent opportunity for a polished administrative professional who thrives in fast-paced environments and enjoys being the central point of contact across a business. Reporting to senior leadership, you will act as the operational backbone of the office—ensuring administrative processes run smoothly while coordinating across teams, vendors, and external partners. Key Responsibilities<ul><li>Serve as the primary point of contact for all administrative requests and office operations</li><li>Manage office supplies, vendors, facilities coordination, and general maintenance</li><li>Track expenses, process invoices, and ensure accurate documentation and approvals</li><li>Coordinate business travel, expense reporting, and internal programs</li><li>Liaise with contractors and support office projects, including renovations</li><li>Oversee company assets, inventory tracking, and general office organization</li><li>Support internal events, employee initiatives, and workplace culture activities</li></ul>
2026-06-19T00:00:00Z

Office Coordinator & Administrative Assistant

Victoria, BC
onsite
Permanent
57000 - 70000 CAD / Yearly
A well-established national professional services firm is seeking a highly organized and proactive Office Coordinator to support day-to-day operations, executive administration, and marketing coordination within a dynamic Victoria BC office.This is a multifaceted role ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping operations running smoothly. Key Responsibilities• Coordinate daily office operations and ensure smooth workflow• Provide administrative support to senior leadership• Assist with scheduling, document management, and internal coordination• Support team members across multiple departments• Contribute to marketing initiatives, including:○ Assisting with content updates and materials○ Supporting light design work (presentations, collateral, etc.)○ Coordinating marketing projects and timelines
2026-06-17T00:00:00Z

Scheduling Coordinator

North York, ON
remote
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a Scheduling Coordinator to help manage workforce coverage across residential programs in North York, Ontario. This contract opportunity is ideal for someone who thrives in a busy healthcare environment and can keep scheduling information accurate, organized, and up to date. The successful candidate will work closely with supervisors to support staffing needs across multiple sites while maintaining clear communication and strong attention to detail. Responsibilities:• Build and maintain employee schedules in Excel, ensuring information remains accurate and current across assigned programs.• Coordinate with program leaders to confirm staffing requirements and arrange appropriate coverage at multiple locations.• Oversee scheduling activities for a large agency workforce of roughly 100 staff members.• Review staffing plans regularly and make timely adjustments to respond to operational changes and coverage gaps.• Communicate schedule updates clearly with supervisors and other stakeholders to support smooth daily operations.• Track scheduling details carefully and organize workforce data to support consistent administrative processes.• Work independently in a fast-paced setting while balancing multiple priorities and deadlines.
2026-06-24T00:00:00Z

Accounting Coordinator

Woodbridge, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations in Ontario. This role is well suited to someone who is highly organized, detail-oriented, and comfortable managing a range of accounting activities in a fast-paced environment. The successful candidate will contribute to accurate financial records, timely transaction processing, and effective coordination across billing, payables, and receivables functions. Responsibilities: • Maintain financial records by reviewing, reconciling, and updating account information to ensure accuracy across transactions and balances. • Process vendor invoices and payment activities promptly while verifying supporting documentation and coding details. • Manage customer invoicing and follow up on outstanding balances to help keep receivables current and organized. • Perform regular account reconciliations to identify discrepancies, investigate variances, and resolve issues efficiently. • Prepare and issue billing documents with a high level of accuracy while ensuring timelines and internal standards are met. • Support month-end accounting activities by organizing records, tracking entries, and assisting with financial reporting requirements. • Use Microsoft Excel to analyze data, prepare summaries, and maintain structured accounting schedules. • Work within Microsoft Dynamics 365 Business Central to record transactions, monitor financial information, and support ongoing accounting processes.
2026-06-19T00:00:00Z

Payroll Coordinator

Toronto, ON
onsite
Permanent
65000 - 75000 CAD / Yearly
We are looking for a detail-oriented Payroll Coordinator to support accurate and timely payroll operations for a service-based organization in Toronto, Ontario. This position plays an important role in maintaining employee pay records, administering payroll-related updates, and ensuring deductions and payments are processed correctly. The ideal candidate brings strong payroll knowledge, comfort working with accounting and payroll platforms, and the ability to manage confidential information with care. Responsibilities:• Administer end-to-end payroll activities, ensuring employees are paid correctly and on schedule.• Maintain and update payroll records, including earnings, deductions, benefits, and other employee data changes.• Review timesheet and attendance information through time-tracking systems to confirm accuracy before payroll processing.• Coordinate benefit-related payroll entries and verify that applicable remittances and deductions are handled properly.• Process payroll-related payments and support reconciliations to help maintain accurate financial records.• Prepare payroll reports and summaries using reporting tools to assist with analysis, audits, and internal review.• Work within platforms such as ADP Workforce Now and other accounting software to support efficient payroll administration.• Investigate payroll discrepancies and respond to questions from employees or internal stakeholders in a timely manner.• Assist with payroll system updates or process changes when required, including activities connected to platform or workflow adjustments.
2026-06-11T00:00:00Z

Administrative Assistant

North York, ON
remote
Permanent
60000 - 65000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy Real Estate team in Toronto, Ontario. This position is well suited to someone who enjoys coordinating moving parts, communicating with clients and service providers, and keeping projects on track from start to finish. The successful candidate will help deliver an excellent client experience while handling scheduling, documentation, and day-to-day administrative operations in a fast-paced environment. Responsibilities:• Coordinate the services needed to prepare properties for market, including booking photographers, staging specialists, cleaners, inspectors, movers, and other external partners.• Maintain consistent and clear communication with clients, respond to questions promptly, and ensure appointments and follow-ups are handled efficiently.• Provide administrative support to the team by managing calendars, assisting with transaction-related activities, and keeping schedules organized.• Track project milestones and timelines so listings move forward smoothly, on schedule, and to a high standard of presentation.• Liaise with contractors, trades, and vendors to confirm work is completed within expected timelines and project requirements.• Assist with preparing offers, organizing supporting documents, and maintaining accurate transaction files in line with compliance needs.• Oversee rental and lease listing administration across relevant platforms and help assemble marketing materials such as feature sheets, listing packages, and presentations.• Maintain organized records for invoices, expenses, and client files while identifying practical ways to improve workflows and the overall client experience.
2026-06-12T00:00:00Z

Administrative Assistant

East York, ON
onsite
Contract / Temporary
19 - 22 CAD / Hourly
We are looking for an Administrative Assistant to support a Contract assignment with a construction-focused organization in Toronto, Ontario. In this role, you will help maintain accurate workforce records for a large employee population by reviewing information, updating files, and ensuring data is consistent across administrative systems. This opportunity is well suited to someone who is organized, comfortable working with spreadsheets, and able to communicate clearly while managing a high volume of information. Responsibilities: • Review and update employee records for a large internal workforce, ensuring information is complete, current, and accurately entered. • Maintain data related to employee names, work locations, job titles, and role-based access details within tracking systems and spreadsheets. • Identify duplicate entries, resolve inconsistencies, and help preserve the integrity of administrative records. • Use Microsoft Excel and related office tools to organize, verify, and manage high-volume data efficiently. • Respond to inbound inquiries and provide attentive support through email and other communication channels. • Coordinate with internal teams to confirm record details and clarify missing or conflicting information. • Monitor administrative documentation to ensure updates are processed in a timely and accurate manner.
2026-06-24T00:00:00Z

Administrative Assistant

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a highly organized Administrative Assistant to join their team in Sherwood Park, Alberta. This role supports senior leadership and broader team operations by coordinating administrative activities, maintaining accurate records, and helping manage multiple priorities in a fast-paced environment. The ideal candidate is detail-oriented, organized, and proactive, with strong judgment, initiative, and the ability to work effectively both independently and as part of a collaborative team.Responsibilities:<ul><li>Manage executive calendars, shared inboxes, meetings, and scheduling logistics.</li><li>Coordinate travel arrangements, including transportation and accommodations.</li><li>Support event planning, coordination, and on-site execution.</li><li>Process invoices, expenses, and basic AP/AR activities.</li><li>Maintain organized digital and physical filing systems.</li><li>Manage data in HubSpot and internal databases for reporting and operations.</li><li>Provide administrative support for projects, reporting, and team initiatives.</li><li>Improve workflows and adapt to evolving team and organizational needs. </li></ul>
2026-06-21T00:00:00Z

Executive Administrator

Winnipeg, MB
onsite
Permanent
75000 - 85000 CAD / Yearly
We are looking for an experienced Executive Administrator to provide high-level support in a fast paced environment. This position is suited to an individual who can keep priorities organized, communicate effectively, and manage confidential matters with sound judgement. You will work closely with senior leadership, coordinate complex administrative activities, and help maintain efficient day-to-day operations across the business. Responsibilities:• Coordinate executive calendars, meetings, and travel arrangements while ensuring schedules remain accurate and aligned with shifting business priorities.• Prepare clear correspondence, internal communications, and briefing materials that reflect the organization’s tone and standards.• Support senior leaders with day-to-day administrative operations, including document preparation, follow-up on action items, and meeting logistics.• Maintain organized records, reports, and confidential files with a high degree of accuracy, discretion, and attention to detail.• Act as a central point of contact for administrative requests, helping teams stay informed and ensuring timely communication across departments.• Assist with planning leadership meetings, employee events, and special projects by managing timelines, resources, and logistics.• Monitor multiple ongoing tasks at once, identify issues early, and implement practical solutions to keep work moving forward smoothly.• Contribute to office and administrative procedures by recommending improvements that enhance efficiency and consistency.
2026-06-01T00:00:00Z

IT Project Coordinator

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
We are seeking an IT Project Coordinator to support a high-impact virtual learning initiative for a post-secondary environment. This role will lead discovery, requirements definition, and RFP development for a virtual delivery studio and connected classroom technology solution.This position requires a strong hybrid skillset across project coordination, business analysis, and stakeholder engagement, as there is no dedicated Project Manager assigned. This is a full-time, 3-month contract, working 37.5 hours per week, with onsite presence required in Calgary. Key Responsibilities<ul><li>Lead workshops and stakeholder sessions to gather and document business and technical requirements</li><li>Translate business needs into clear functional and technical specifications</li><li>Act as project coordinator, managing timelines, deliverables, and status updates</li><li>Support development of RFP documentation (scope, evaluation criteria, vendor approach)</li><li>Collaborate with IT teams to ensure solutions are feasible, scalable, and aligned with standards</li><li>Review design plans and provide input on AV / classroom technology requirements</li><li>Conduct research on comparable virtual learning and AV delivery models</li><li>Ensure requirements traceability through solution design, procurement, and implementation</li><li>Identify risks, dependencies, and operational impacts (support, training, sustainment)</li></ul>
2026-06-08T00:00:00Z

Production Control Coordinator

Etobicoke, ON
onsite
Contract / Temporary
21.375 - 24.75 CAD / Hourly
We are looking for a detail-oriented Production Control Coordinator to join our manufacturing team in Etobicoke, Ontario on a Contract basis. In this role, you will help keep production records accurate, support inventory control, and ensure production orders are processed correctly from release through closeout. This position works closely with production, planning, warehouse, and finance teams to maintain reliable data and support efficient day-to-day operations in a fast-paced environment. Responsibilities: • Oversee production orders throughout their lifecycle, confirming that transactions are complete, accurate, and ready for timely closure. • Review material usage, scrap reporting, yield entries, and inventory movements to identify and correct inconsistencies before orders are finalized. • Investigate system and stock discrepancies, including missing components, incorrect consumption postings, and negative inventory balances, and coordinate corrective action with internal teams. • Track inventory across storage locations and help align physical stock with system records to support operational accuracy. • Work with warehouse and production staff to maintain proper material staging, ensure required items are available, and support accurate backflushing and consumption reporting. • Assist with cycle counts and other inventory control activities aimed at improving record accuracy and reducing variances. • Analyze production-related variances and help determine root causes tied to materials, scrap, labour, or master data issues. • Partner with supervisors, planners, quality, maintenance, and finance to resolve reporting issues and ensure production information supports month-end processing. • Provide day-to-day support to shop floor personnel on transaction-related questions and help maintain consistent reporting practices.
2026-06-24T00:00:00Z

Event Coordinator

Toronto, ON
onsite
Permanent
60000 - 85000 CAD / Yearly
Robert Half Canada is seeking a motivated and detail-oriented Event Coordinator on behalf of a respected firm in the legal sector. This is an excellent opportunity for a proactive professional with strong organizational skills who enjoys managing various events and activities. Key Responsibilities:<ul><li>Plan, coordinate, and execute a wide range of internal and external events, including seminars, conferences, and company gatherings</li><li>Liaise with vendors, venues, and suppliers to ensure seamless event logistics</li><li>Create and manage event project plans, budgets, and timelines</li><li>Support the marketing team with promotional materials and event communications</li><li>Handle event registration, guest lists, and attendee communications</li><li>Coordinate event set-up, audio-visual requirements, and on-site logistics</li><li>Maintain event records and provide post-event analysis and reporting</li><li>Collaborate with multiple departments to ensure alignment with organizational goals</li></ul>
2026-06-09T00:00:00Z

Project Administrator

Ottawa, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Robert Half is partnering with a well established organization that's looking to add a Project Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K)-Full benefits-3 weeks vacation-Free parking-Great team-Opportunity for advancement Responsibilities:• Coordinate daily administrative activities for roofing projects, ensuring records, schedules, and key updates are kept accurate and accessible.• Assemble and maintain project documentation such as contracts, work orders, submittals, permit records, and closeout packages.• Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals to support project timelines.• Monitor milestones, job progress, and permit status, and provide timely updates to project managers and internal stakeholders.• Act as a central point of communication among customers, field supervisors, vendors, and office teams to keep projects aligned.• Maintain detailed files for change orders, RFIs, insurance documents, warranty information, and compliance-related paperwork.• Support purchasing activities by tracking material orders and helping coordinate supplies required for roofing work and site safety.• Review invoices, code expenses, assist with billing administration, and help monitor project costs against approved budgets.• Assist & track required documentation from trades such as WSIB Certificates, Ministry of Labour form, valid insurance certificates and Health & Safety documents.• Update project management systems with scheduling details, notes, and financial information, and prepare reports on progress, labour hours, and outstanding issues.
2026-06-24T00:00:00Z

Office Administrator

North York, ON
onsite
Contract / Temporary
19 - 21 CAD / Hourly
We are looking for an experienced Office Administrator to support front-desk operations for a Financial Services organization in Toronto, Ontario. This Contract position will serve as the first point of contact for visitors, callers, and couriers while ensuring the office remains organized, secure, and welcoming. The successful candidate will also provide clerical assistance by managing documents, correspondence, and routine administrative records with accuracy and professionalism. Responsibilities: • Welcome guests professionally, assist with inquiries, and create a positive arrival experience by preparing reception and meeting spaces and offering refreshments when appropriate. • Manage a multi-line reception phone system, route calls to the correct internal teams or external contacts, and respond to routine questions related to benefit plans and member information. • Receive, sort, date-stamp, and distribute incoming mail, process cheques for internal handling, and ensure postage supplies are maintained for daily operations. • Prepare outgoing mail with the correct postage, coordinate courier shipments and pickups, and distribute incoming fax transmissions to the appropriate recipients. • Maintain the security of confidential records by ensuring filing cabinets and file rooms containing member and employer information are properly secured. • Scan, file, and organize incoming and outgoing documents while maintaining accurate physical and electronic records for member and employer files. • Provide general administrative support through data entry, photocopying, faxing, document handling, and other clerical tasks required by the office. • Enter monthly employer remittance information into the appropriate system as needed and update address changes with careful attention to detail.
2026-06-24T00:00:00Z

Office Administrator

Ottawa, ON
onsite
Permanent
65000 - 66000 CAD / Yearly
Robert Half is partnering with a client that's looking to add an Office Administrator to their team. This is a full-time/permanent role. Advantages:-Competitive salary (65K)-Full benefits + RRSP matching-3 weeks vacation + Christmas closure-Hybrid (3 days on site)-Excellent culture Responsibilities: • Welcome employees, visitors, and clients with professionalism, creating a positive and well-organized front desk experience.• Keep the reception area, conference rooms, and shared office spaces clean, orderly, and ready for daily use.• Manage incoming and outgoing mail, packages, courier services, and deliveries with accuracy and efficiency.• Provide support for general office questions and assist with routine administrative tasks as needed.• Monitor office supply inventory and coordinate reordering to ensure essential items remain in stock.• Submit maintenance requests and collaborate with property management to address and resolve facility-related concerns.• Prepare boardrooms and meeting spaces, confirm audiovisual equipment is working properly, and restore rooms after meetings.• Arrange employee travel, including transportation, hotel accommodations, and itinerary coordination.• Partner with external IT vendors to assist with equipment orders, troubleshooting, and technology setup.• Support meetings and events by scheduling appointments, coordinating catering, working with vendors, and tracking office-related receipts and expenses.
2026-06-24T00:00:00Z

HR Coordinator

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated HR Coordinator to join their team in Edmonton, Alberta. This role supports day-to-day HR operations across recruitment, employee support, benefits, payroll, and HR administration. The ideal candidate is organized, detail-oriented, and eager to grow their career in human resources while contributing to a fast-paced, team-oriented environment.Responsibilities:<ul><li>Administer employee benefits updates using Workday and external platforms.</li><li>Coordinate recruitment activities, including postings, interviews, candidate communication, and pre-employment steps.</li><li>Support sourcing efforts and maintain candidate pipelines for specialized roles.</li><li>Represent the organization at career fairs and hiring events.</li><li>Process payroll and employee record updates, including banking, personal information, and deductions.</li><li>Provide first-level HR support to employees, candidates, and internal teams.</li><li>Maintain accurate electronic employee files and HR records.</li><li>Conduct audits and prepare reports to support data accuracy and compliance.</li><li>Manage requisitions in Workday and coordinate job postings on external boards.</li><li>Recommend process improvements to enhance HR administrative efficiency.</li></ul>
2026-06-24T00:00:00Z

Accounts Payable/ Accounts Receivable Coordinator

Edmonton, AB
onsite
Permanent
60000 - 70000 CAD / Yearly
We are looking for an experienced Accounts Payable/ Accounts Receivable Coordinator to support day-to-day accounting operations in Edmonton, Alberta. This permanent position is suited to someone who is highly organized, accurate, and comfortable balancing receivables, payables, and administrative tasks in a busy workplace. The successful candidate will play an important role in maintaining reliable financial records, supporting month-end activities, and helping the office run smoothly. Responsibilities: • Create and distribute customer invoices promptly while ensuring billing details are complete and accurate. • Open and maintain customer profiles, address account-related questions, and provide timely support on payment matters. • Record incoming payments, verify transaction details, and reconcile accounts receivable activity to keep balances current. • Track overdue accounts and assist with follow-up efforts to support timely collection of outstanding amounts. • Review supplier invoices, assign correct coding, confirm approvals, and match documentation to purchase orders before processing. • Reconcile vendor account statements, resolve discrepancies, and maintain well-organized accounts payable files. • Contribute to month-end close by preparing reconciliations and supporting accounting entries related to payables and receivables. • Prepare payments, including cheque processing, and reconcile corporate credit card expenses to ensure accurate reporting. • Maintain orderly financial records and provide general office assistance such as filing, mail handling, and supply coordination as needed.
2026-06-24T00:00:00Z