Administrative Clerk Jobs

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Accounting Clerk

Belleville, ON
onsite
Temporary
23.75 - 27.5 CAD / Hourly
We are looking for an Accounting Clerk to support day-to-day financial operations for a Long-term Contract position based in Belleville, Ontario. This opportunity is well suited to someone who is organized, detail-oriented, and comfortable working with accounting data, reporting, and transactional processes. The successful candidate will contribute to accurate record-keeping, help maintain smooth accounts workflows, and assist with cost-related analysis using established financial systems. Responsibilities: • Prepare routine financial and operational reports and organize supporting data for review and analysis. • Gather information from multiple records and consolidate details into clear, accurate summaries. • Review costing information within accounting systems to help validate figures and support decision-making. • Process invoices and maintain accurate entries for payables, receivables, and billing activities. • Reconcile account balances and investigate discrepancies to ensure financial records remain up to date. • Enter and update accounting information with a high degree of accuracy and attention to detail. • Support daily accounting procedures by maintaining documentation and assisting with month-to-month administrative tasks.
2026-09-18T00:00:00Z

Accounting Clerk

Toronto, ON
onsite
Permanent
65000 - 66000 CAD / Yearly
Robert Half Canada is recruiting on behalf of an organization seeking an Accounting Clerk to support day-to-day finance and administrative operations. This role is well suited to someone who is organized, detail-oriented, and interested in helping maintain accurate financial records and efficient accounting processes.The successful candidate will assist with transaction processing, reconciliations, recordkeeping, and general accounting support while working collaboratively with internal teams. Key Responsibilities<ul><li>Process and record financial transactions in accordance with established procedures and timelines.</li><li>Assist with accounts payable, accounts receivable, invoicing, and payment processing activities.</li><li>Prepare and maintain accurate financial records, files, and supporting documentation.</li><li>Reconcile accounts, statements, and transactions and help identify discrepancies for follow-up.</li><li>Support data entry, journal entries, and general ledger updates as required.</li><li>Assist with month-end and year-end accounting tasks and reporting processes.</li><li>Respond to internal and external inquiries related to routine accounting and payment matters.</li><li>Help ensure accounting records are complete, organized, and maintained with confidentiality.</li><li>Support process improvements and other administrative or accounting-related tasks as assigned.</li></ul>
2026-09-15T00:00:00Z

Accounting Clerk

Winnipeg, MB
onsite
Permanent
48000 - 55000 CAD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial operations in Winnipeg, Manitoba. This position plays an important role in keeping payables, receivables, and reconciliations current while ensuring financial records are entered accurately and on time. The successful candidate will work closely with internal team members to maintain organized accounting processes and contribute to efficient, dependable administrative support. Responsibilities: • Record purchase and sales transactions in the company’s accounting system with accurate coding and documentation. • Review supplier invoices against purchase orders and receiving records, then enter approved items for payment processing. • Create customer invoices, apply incoming payments, and keep accounts receivable records up to date. • Reconcile vendor statements, freight charges, and other account balances to identify and resolve discrepancies promptly. • Verify and reconcile company credit card activity, ensuring expenses are properly supported and posted. • Maintain current customer and supplier pricing information within internal records and accounting files. • Prepare daily deposits and accurately process receipts received by bank transaction, credit card, and electronic payment methods. • Work collaboratively with the team, follow established procedures, and suggest practical improvements that strengthen efficiency and cost control.
2026-09-03T00:00:00Z

Accounting Clerk

Ottawa, ON
onsite
Temporary
23.75 - 27.5 CAD / Hourly
We are looking for an Accounting Clerk to join a team in Ottawa, Ontario on a Contract basis. This opportunity is well suited to someone who combines solid accounting support experience with strong administrative skills and a careful approach to detail. The successful candidate will help keep financial records accurate, support day-to-day office coordination, and contribute to efficient operations across billing and payment activities. Responsibilities: • Process vendor invoices, verify details for accuracy, and enter financial information into the appropriate systems in a timely manner. • Record incoming payments and maintain organized documentation to support accounts receivable and general accounting activities. • Complete corporate credit card reconciliations by reviewing transactions, resolving discrepancies, and preparing supporting records. • Assist with billing and account reconciliation tasks to help ensure financial data remains current and reliable. • Manage calendars, coordinate scheduling needs, and arrange meetings to support smooth administrative operations. • Maintain accurate data entry across accounting and administrative records while following established procedures. • Support day-to-day office administration and provide general assistance to finance-related workflows as needed.
2026-10-01T00:00:00Z

Administrative Assistant

West Vancouver, BC
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a financial services organization in West Vancouver, British Columbia on a Long-term Contract basis. This position supports day-to-day office operations and helps keep administrative activities organized, timely, and responsive to business needs. The role works closely with internal teams while also coordinating with external service providers and partners when needed. Success in this position requires sound judgement, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities: • Coordinate calendars, appointments, and meeting logistics, including booking spaces, arranging room setup, and organizing catering when required. • Prepare, edit, and review correspondence, reports, and other business documents while managing deadlines based on urgency and importance. • Arrange business travel, including transportation, accommodation, and vehicle bookings, to support staff and organizational activities. • Monitor office supply levels, place orders as needed, and help maintain efficient day-to-day office services. • Work with contractors, vendors, and external service providers to help ensure services are delivered effectively and efficiently. • Provide administrative guidance to staff by clarifying office procedures, policies, and operational processes. • Identify potential administrative challenges early and recommend practical solutions to reduce disruptions and improve workflow. • Support workshops, events, and special projects by handling logistics, coordination, and related administrative tasks. • Assist with facility-related administration such as access control, keys, parking coordination, and communication of safety expectations to staff. • Collaborate with teams across the organization to promote consistency in documentation, records, and administrative practices.
2026-10-05T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 60000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities <ul><li> Create and process customer quotations and purchase orders</li><li> Enter and maintain accurate customer and order information within internal systems</li><li> Support customer order processing and coordinate with internal departments as needed</li><li> Assist with administrative documentation, filing, and record management</li><li> Communicate professionally with customers, vendors, and internal teams</li><li> Monitor and follow up on outstanding documents and order details</li><li> Support scheduling, coordination, and day-to-day office administration</li><li> Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li> Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li> Contribute to a positive and collaborative office environment</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Aylmer, ON
onsite
Temporary
21 - 23.5 CAD / Hourly
We are looking for an Administrative Assistant to support a short-term Contract assignment in Aylmer, Ontario. In this role, you will help prepare a high-volume mailout by organizing documents, assembling letter packages, and ensuring each item is ready for distribution. This opportunity is well suited to someone who is dependable, detail-oriented, and comfortable completing repetitive administrative tasks with accuracy. Responsibilities:• Prepare approximately 800 mailed correspondence packages for distribution within the required timeline.• Fold printed documents neatly and place them into the correct envelopes with care and consistency.• Seal completed envelopes and process them through a postage machine to prepare them for mailing.• Maintain an organized work area so materials can be handled efficiently throughout the assignment.• Support the completion of the mail preparation project over the scheduled contract period.
2026-10-06T00:00:00Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24 - 25 CAD / Hourly
We are looking for an Administrative Assistant to support day-to-day office operations in Burlington, Ontario. This Long-term Contract position is well suited to someone who enjoys organizing information, maintaining accurate records, and providing dependable administrative support across teams. The successful candidate will help keep documentation complete, prepare reports and correspondence, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipal information to confirm files contain the appropriate supporting details. • Review records and packets to ensure required documents and data are included before submission or distribution. • Create, update, and maintain routine reports to support administrative tracking and office operations. • Draft, manage, and respond to written communications in a clear and timely manner. • Work closely with office personnel and corporate contacts to share information and support administrative needs. • Complete a range of paper-based administrative tasks, including document handling and general office support. • Maintain orderly filing systems and keep records easy to retrieve and up to date. • Learn company software and follow established processes to complete administrative duties effectively.
2026-10-06T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
23 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software industry. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a welcoming experience for staff, visitors, and service partners. The successful candidate will work independently, provide reliable administrative support to the team, and help keep workplace operations organized and responsive. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a positive onsite experience. • Coordinate calendars, arrange appointments, and support meeting and event logistics for internal teams. • Handle incoming and outgoing shipments, track deliveries, and maintain organized records for office materials and packages. • Communicate with external vendors to confirm service requests, follow up on outstanding items, and ensure timely resolution. • Liaise with building operations when onsite concerns arise, helping address facility-related issues efficiently. • Provide day-to-day administrative support through email correspondence, data entry, document preparation, and general office coordination. • Respond to inbound calls and inquiries in a courteous manner, directing requests appropriately and assisting customers or visitors as needed. • Use Microsoft Office and Office 365 applications to prepare reports, update information, and support team administration.
2026-10-06T00:00:00Z

Data Entry Clerk

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Data Entry Clerk to join their team in Calgary, Alberta. This role supports data collection and administrative processes by coordinating with suppliers and internal teams to gather pricing and service information, verify accuracy, and maintain organized records in company systems. The ideal candidate is detail-oriented, organized, and confident in communication, with the ability to manage recurring tasks efficiently and apply sound judgment when working with business and operational data.Responsibilities:<ul><li>Contact suppliers by phone and email to collect pricing, rate sheets, and service information.</li><li>Verify data accuracy and completeness before entering information into spreadsheets and internal systems.</li><li>Enter and maintain pricing, validity dates, requisition details, and supporting information in organized databases or repositories.</li><li>Review PDFs, spreadsheets, and other documents and convert information into structured Excel formats as needed.</li><li>Collaborate with internal teams to clarify information and resolve data discrepancies.</li><li>Track supplier outreach, pending requests, and completed records to ensure timely follow-up.</li><li>Maintain consistent formatting, accuracy, completeness, and compliance across all data records.</li><li>Follow established procedures, scripts, and tools to meet monthly data collection and entry targets.</li></ul>
2026-10-07T00:00:00Z

File Clerk

Vancouver, BC
onsite
Temporary
21.85 - 23.5 CAD / Hourly
We are looking for a detail-oriented File Clerk to support a short-term Contract assignment in Vancouver, British Columbia. This position focuses on organizing and managing physical records, including client correspondence, corporate files, and financial documentation, while helping maintain an orderly filing system. The schedule offers flexibility, with the work able to be completed either over one week or across two part-time weeks. Responsibilities: • Organize and sort paper records across multiple filing cabinets to improve accessibility and accuracy. • File client correspondence, corporate records, and financial statements in the appropriate locations using established document order. • Review documents before filing to ensure materials are complete, clearly labelled, and placed in the correct folders. • Scan, photocopy, and prepare records for storage or distribution as needed. • Pack and label banker boxes for secure records handling and off-site storage coordination. • Enter basic file information into tracking logs or spreadsheets to support document retrieval. • Maintain a clean and efficient workspace while handling confidential business materials with care.
2026-10-05T00:00:00Z

Accounts Payable Clerk

Toronto, ON
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this role, you will play a key part in managing financial tasks, ensuring accurate record-keeping, and supporting the smooth operation of accounting processes. If you thrive in a fast-paced environment and are passionate about numbers, this position offers an excellent opportunity to grow your career. Responsibilities:• Process accounts payable and accounts receivable transactions with accuracy and efficiency.• Conduct regular account reconciliations to ensure financial records are complete and error-free.• Prepare and issue invoices to clients while maintaining organized billing records.• Assist with data entry tasks to support the maintenance of accurate financial databases.• Utilize accounting software, such as QuickBooks, to manage financial activities.• Generate and analyze financial reports to provide insights for decision-making.• Collaborate with team members to resolve discrepancies and improve accounting workflows.• Maintain compliance with company policies and accounting standards.• Support administrative tasks related to the accounting department as needed.
2026-09-22T00:00:00Z

Accounts Payable Clerk

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an Accounts Payable Clerk to join a charitable organization in Calgary, Alberta on a Contract basis. This role is ideal for someone with strong attention to detail who is comfortable working in a highly manual AP environment and handling invoice processing, payments, data validation, and financial records. Responsibilities:<ul><li>Process invoices received through paper records and shared inboxes, ensuring accuracy before entry.</li><li>Enter payment details into Sage 300 using batch processing and accurate coding.</li><li>Verify general ledger allocations, disbursement codes, and project information.</li><li>Prepare cheque payments and assist with EFT setup and vendor banking updates.</li><li>Review and validate banking information in spreadsheets and system records.</li><li>Support account cleanup by reviewing general ledger usage and identifying inconsistencies.</li><li>Maintain organized financial records and follow established procedures.</li><li>Communicate with internal teams to clarify invoice details, approvals, coding, and payment instructions.</li></ul>
2026-10-06T00:00:00Z

Accounts Payable Clerk

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking an Accounts Payable Clerk in Calgary, Alberta on a Long-term Contract basis. This role is ideal for someone who is detail-oriented, comfortable with invoice data, and able to manage high-volume processing. The successful candidate will support accurate payment processing, expense claims, and day-to-day AP activities within a collaborative energy and natural resources environment. Responsibilities:• Process purchase order invoices and enter payable information accurately into internal systems.• Perform three-way matching between invoices, purchase orders, and receiving details, investigating discrepancies as needed.• Process employee expense reimbursements and ensure claims are properly coded and approved.• Manage high-volume AP transactions, including increased activity during month-end.• Review invoices for accuracy, completeness, pricing, quantities, and supporting documentation.• Support purchase order invoice processing across multiple projects, including occasional international work.• Monitor the AP inbox, respond to routine inquiries, and direct requests as needed.• Verify invoice and purchase order data and ensure transactions follow established approval processes.• Communicate with internal teams to resolve discrepancies and keep payments on track.
2026-10-06T00:00:00Z

Accounts Receivable Clerk

Ottawa, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
Robert Half is partnering with an organization that's looking to add an Accounts Receivable Clerk to their Finance team. This is a full-time/permanent role. Responsibilities:• Review aged receivables, follow up on past-due balances, and prepare documentation for collection activity when required.• Answer client questions regarding account status, arrange suitable payment schedules, and apply incoming payments accurately.• Maintain oversight of postdated cheques and complete timely follow-up to ensure commitments are met.• Produce recurring accounts receivable reports, complete approved account adjustments, and coordinate refunds as needed.• Handle credit card transactions for both general and trust-related accounts in accordance with established procedures.• Prepare and issue collection correspondence, evaluate delinquent accounts, and communicate with external collection partners when necessary.
2026-10-05T00:00:00Z

Administrative Coordinator

North Vancouver, BC
onsite
Temporary
28.5 - 33 CAD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization in North Vancouver, British Columbia on a Contract basis. This role will provide day-to-day administrative support to a busy team, with a strong focus on coordination, documentation, scheduling, and data management. The successful candidate will help keep projects, meetings, and procurement-related activities organized while ensuring information is accurate and deadlines are met. Responsibilities:• Coordinate calendars, arrange meetings, and manage scheduling logistics for team activities and stakeholder discussions.• Monitor and organize a shared inbox, respond to routine inquiries, and direct requests to the appropriate team members.• Prepare meeting records, capture accurate minutes, and distribute follow-up notes and action items in a timely manner.• Compile, update, and format data in Excel and other Microsoft Office applications to support reporting and tracking needs.• Assist with procurement and contract administration tasks by maintaining records, checking documentation, and supporting active project files.• Create and revise documents, templates, mail merges, and non-disclosure agreements to ensure consistency and accuracy.• Provide general office coordination support for an onsite team environment, helping maintain smooth daily operations across multiple priorities.• Track deadlines and follow up on outstanding administrative items to support timely completion of team deliverables.
2026-10-07T00:00:00Z

Administrative Coordinator

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Administrative Coordinator to join their team in Edmonton, Alberta. This role supports professional front-desk support, coordinating appointments, maintaining confidential information, and assisting with daily administrative operations. The ideal candidate is organized, adaptable, and professional, with strong administrative judgment, attention to detail, excellent communication skills, and the ability to manage competing priorities in a busy service environment.Responsibilities:<ul><li>Provide professional reception and administrative support, welcoming visitors, responding to inquiries, and directing individuals to appropriate services.</li><li>Coordinate appointments, manage calendars, and adjust schedules to support efficient daily operations.</li><li>Handle confidential medical, personal, and administrative information with discretion and accuracy.</li><li>Process administrative transactions, including missed-appointment charges, expense documentation, and procurement card reconciliation.</li><li>Provide front-desk and office coverage across multiple service areas based on operational needs.</li><li>Maintain accurate records by entering, updating, and retrieving information using administrative systems and databases.</li><li>Respond to multi-line telephone inquiries, provide clear information, and appropriately escalate sensitive or complex matters.</li><li>Support onboarding and administrative logistics, including access coordination and technology setup.</li><li>Learn and adapt quickly to new systems, procedures, and workflows while maintaining a high standard of accuracy and professionalism.</li></ul>
2026-10-06T00:00:00Z

Office Manager

North York, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-10-02T00:00:00Z

Office Manager

Surrey, BC
onsite
Temporary
27.7115 - 32.087 CAD / Hourly
We are looking for an experienced Office Manager to support the day-to-day operations of a busy union office. This long-term contract opportunity is well suited to someone who can coordinate administrative functions, manage competing priorities, and provide steady operational leadership in a fast-paced environment. The successful candidate will act as a central resource for staff, officers, and leadership while helping ensure office processes, events, budgets, and vendor relationships run smoothly. Responsibilities:• Coordinate daily office operations and balance shifting priorities across a high-volume administrative environment.• Serve as a key contact for union-related operational matters, helping ensure workplace practices align with collective agreement obligations and established policies.• Monitor staff workloads and adjust support based on deadlines, urgent issues, and business needs.• Keep leadership informed of critical developments, emerging concerns, and items requiring review or approval.• Support budget administration by tracking expenditures, preparing information for approvals, and maintaining cost awareness across office activities.• Organize workshops, training days, and meetings, including venue bookings, catering, materials, reminders, and follow-up actions.• Manage office purchasing for supplies, equipment, and services while coordinating approvals and working within tight budget parameters.• Oversee facility-related administrative tasks such as vendor coordination, service agreements, and insurance renewals.• Provide guidance and operational oversight to administrative staff and support collaboration with elected officers across multiple portfolios.
2026-10-05T00:00:00Z

Law Clerk

Kitchener, ON
onsite
Temporary
65000 - 85000 CAD / Yearly
Our client, a well-established and highly respected law firm, is seeking a Corporate Law Clerk to join its growing Corporate/Commercial team. This is an excellent opportunity for a detail-oriented legal professional who enjoys managing complex corporate transactions and working closely with lawyers and clients in a collaborative environment.Responsibilities<ul><li>Prepare and file articles of incorporation, amalgamation, continuance, dissolution, and other corporate filings</li><li>Maintain and organize corporate minute books and records</li><li>Draft resolutions, share issuances, transfers, dividends, redemptions, and other corporate documentation</li><li>Assist with corporate reorganizations, transactions, and due diligence reviews</li><li>Conduct corporate searches and complete required registrations</li><li>Prepare annual resolutions and corporate maintenance documentation</li><li>Review and summarize corporate records</li><li>Communicate with clients, government agencies, and external professionals regarding corporate matters</li><li>Support lawyers with transactional closings and corporate governance matters</li><li>Ensure all documentation is completed accurately and within established deadlines</li></ul>
2026-10-05T00:00:00Z

Law Clerk

Waterloo, ON
onsite
Permanent
65000 - 85000 CAD / Yearly
Are you an experienced Corporate Law Clerk looking to join a collaborative and highly regarded law firm? Our client is expanding its Corporate/Commercial Law practice and is seeking a motivated professional to support a wide range of corporate transactions, governance matters, and corporate maintenance activities.This role offers the opportunity to work closely with lawyers and clients on complex corporate matters while building your expertise in corporate records management, reorganizations, due diligence, and transactional support. What you will be doing:<ul><li>Managing corporate records and minute books for a portfolio of private companies.</li><li>Preparing and filing corporate documents related to incorporations, reorganizations, amalgamations, continuances, and dissolutions.</li><li>Drafting resolutions, share transactions, corporate governance documents, and other corporate records.</li><li>Coordinating corporate maintenance activities, including annual resolutions and compliance filings.</li><li>Conducting corporate searches and due diligence in support of commercial transactions.</li><li>Assisting lawyers with transactional closings, corporate reorganizations, and complex corporate matters.</li><li>Serving as a key point of contact for clients, regulatory bodies, accountants, and other advisors.</li><li>Reviewing corporate records to identify deficiencies and ensure ongoing compliance</li></ul>
2026-10-06T00:00:00Z

Receptionist & Office Assistant

Toronto, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T00:00:00Z

Admin Coordinator / Executive Assistant

Toronto, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T00:00:00Z

Payroll Administrator

Waterloo, ON
onsite
Permanent
52000 - 65000 CAD / Yearly
We are looking for a Payroll Administrator to support accurate and timely payroll operations for a busy healthcare organization in Waterloo, Ontario. This role is ideal for someone who combines strong technical payroll knowledge with a service-oriented approach when assisting employees and internal partners. You will play an important part in maintaining payroll accuracy, meeting legislative obligations, and contributing to efficient day-to-day administration. Responsibilities: • Manage end-to-end bi-weekly payroll processing for a varied workforce that includes salaried, hourly, unionized, and piece-rate employees. • Review payroll registers and related reports to identify discrepancies, confirm accuracy, and resolve issues before payments are issued. • Ensure employees, contractors, and other payees receive correct compensation within established deadlines. • Prepare and maintain payroll-related records, including vacation balances, statutory deductions, garnishments, benefits, and other payroll adjustments. • Work closely with Human Resources and other internal teams to keep employee information current and aligned with payroll requirements. • Provide support for employment documentation and payroll forms, including records of employment, tax documents, and remittance-related paperwork. • Respond to payroll inquiries from staff members and external agencies in a thorough and timely manner. • Coordinate year-end payroll activities, including the preparation and distribution of T4 slips. • Contribute to process improvements that strengthen payroll quality, compliance, and operational efficiency.
2026-09-28T00:00:00Z

33 results for Administrative Clerk jobs