We are looking for a dedicated Administrative Assistant to support our Financial Planners in Mississauga, Ontario. This role involves handling a variety of administrative tasks to ensure smooth operations and exceptional client service, with a focus on organization and attention to detail. The ideal candidate will have a basic understanding of financial principles and tax strategies and will thrive in a fast-paced, team-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Financial Planners, ensuring all tasks are completed efficiently.<br>• Prepare and organize client materials, reports, and documents for meetings.<br>• Maintain and update client records accurately within internal systems.<br>• Assist with data entry and perform financial analysis to support client reviews.<br>• Coordinate and schedule client meetings, ensuring seamless communication and organization.<br>• Respond to client inquiries professionally, following up on action items as needed.<br>• Support the implementation of financial planning and tax strategies under the guidance of Financial Planners.<br>• Perform general office administrative duties to ensure daily operations run smoothly.<br>• Utilize Microsoft Office Suite and other systems to complete tasks effectively.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our clients team in Toronto, Ontario. In this role, you will provide essential support to ensure the smooth operation of their office, handling a variety of administrative tasks and contributing to the overall efficiency of our operations. Your professionalism, discretion, and proactive approach will be key to your success as you collaborate with team members and manage daily responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Executive Assistant and team, ensuring daily operations run smoothly.</p><p>• Organize and maintain the document management system, including scanning, uploading, and creating folders.</p><p>• Oversee office inventory by managing supplies, snacks, and beverages to meet the needs of staff.</p><p>• Handle courier shipments, as well as incoming and outgoing mail, with precision and timeliness.</p><p>• Coordinate catering services and prepare boardrooms for meetings, lunches, and events.</p><p>• Disseminate internal notices and updates about events to keep staff informed.</p><p>• Assist with calendar management, including scheduling business and personal appointments in the absence of the Executive Assistant.</p><p>• Conduct research projects related to office operations or vendor improvements as needed.</p>
We are looking for an organized and proactive Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to ensure smooth daily operations, including administrative tasks and communication management. This position is ideal for someone who thrives in a dynamic environment and enjoys working both independently and collaboratively.<br><br>Responsibilities:<br>• Coordinate effectively with building operations to address and resolve onsite issues.<br>• Manage vendor relationships, including timely follow-ups to ensure service delivery.<br>• Oversee shipping and receiving activities with accuracy and efficiency.<br>• Work independently to handle reception duties, concierge services, and event-related tasks.<br>• Provide scheduling support and assist in organizing team meetings and events.<br>• Maintain accurate records and perform data entry tasks as required.<br>• Respond to inbound and outbound calls with professionalism and excellent customer service.<br>• Handle email correspondence, ensuring timely and clear communication.<br>• Use Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to support administrative functions.<br>• Assist customers and team members with inquiries, demonstrating strong interpersonal skills.
We are looking for an Administrative Assistant to join our team on a contract basis in Markham, Ontario. In this role, you will play a key part in supporting staffing operations by managing schedules, coordinating communication, and handling administrative tasks. If you thrive in a fast-paced environment and possess strong organizational skills, we invite you to apply for this opportunity.<br><br>Responsibilities:<br>• Respond to incoming calls from clients to address staffing requests and provide excellent customer service.<br>• Maintain accurate and up-to-date records by entering data and managing schedules efficiently.<br>• Coordinate onboarding documentation for new team members, ensuring all required forms are completed.<br>• Monitor and report timesheet submissions to ensure timely processing and accuracy.<br>• Schedule appointments and manage calendars to support staffing and operational needs.<br>• Communicate effectively with team members and clients through email correspondence.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Address any inquiries or concerns from clients and staff in a thorough and timely manner.<br>• Assist with other administrative duties to ensure smooth office operations.
<p><strong>About the Role:</strong></p><p><strong> We are seeking a detail-oriented Administrative Assistant </strong>to join the team. This role ensures efficient procurement, accurate record management, and effective coordination with vendors, clients, and internal teams to support leasing, sales, and operations across multiple AAC programs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process purchase orders, ensuring timely and accurate delivery of goods.</li><li>Develop and issue Requests for Proposals (RFPs) as directed by leadership.</li><li>Source, evaluate, and negotiate with suppliers to secure the best value in pricing, quality, and delivery terms.</li><li>Research and identify new products and vendors.</li><li>Monitor and manage lease and sales inventory to maintain optimal stock levels.</li><li>Analyze program trends and equipment usage to forecast needs.</li><li>Manage client personal health information with strict confidentiality.</li><li>Maintain accurate records within internal databases and ensure sales documentation are accurate.</li><li>Review ADP holding reports bi-weekly to track approvals, payments, and outstanding items.</li><li>Support internal audits and reporting related to purchasing and inventory functions.</li><li>Prepare sales quotes, process sales orders, and monitor order fulfillment.</li><li>Build and maintain strong relationships with suppliers to ensure reliability and cost efficiency.</li><li>Negotiate pricing and vendor contracts; evaluate supplier performance for ongoing improvement.</li><li>Identify cost-saving and process enhancement opportunities.</li><li>Stay informed of market trends, pricing shifts, and industry developments to guide purchasing strategies.</li></ul><p><br></p>
<p>Our client, a reputable large-sized law firm in downtown Vancouver, is seeking a Litigation Legal Administrative Assistant to support two busy lawyers with active practices in commercial and civil litigation. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and takes pride in producing high-quality work.</p><p> </p><p>As the successful candidate, you’ll play a key role in keeping the practice running smoothly; managing competing deadlines, preparing and proofreading legal documents, and ensuring the lawyers are supported with efficiency and precision. The ideal candidate brings strong litigation experience, excellent organization, and the confidence to work proactively with minimal supervision.</p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to our Property Management and Building Operations teams, ensuring smooth day-to-day operations. This position requires a proactive individual who excels in organization, communication, and customer service.<br><br>Responsibilities:<br>• Provide general administrative support and reception duties to the Property Management and Building Operations teams.<br>• Coordinate schedules, resource bookings, and tenant maintenance requests efficiently.<br>• Manage incoming calls, draft detailed correspondence, and handle confidential information with discretion.<br>• Process invoices accurately using Yardi Voyager and ensure proper coding.<br>• Organize and distribute mail while maintaining clean and functional office spaces.<br>• Order office supplies and oversee the organization of uniforms and supplies for the Building Operations team.<br>• Assist in setting up purchase orders and maintaining supply accounts.<br>• Step in to support other administrative staff during absences or high-demand periods.<br>• Perform clerical tasks such as typing, data entry, and document preparation.<br>• Undertake additional duties as assigned to support team operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will support daily office operations, ensuring smooth workflows and effective communication. The ideal candidate will bring strong organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors and guests, ensuring a positive and friendly experience.<br>• Perform kitchen-related tasks, such as maintaining cleanliness and restocking supplies.<br>• Organize and manage filing systems to ensure easy access to important documents.<br>• Handle faxing, photocopying, and other document preparation duties.<br>• Coordinate courier services and ensure timely delivery of packages.<br>• Arrange catering services for meetings and events as required.<br>• Oversee printer maintenance and manage mailroom operations effectively.<br>• Support facilities management tasks, ensuring the office environment remains functional and well-maintained.
<p>Our extremely reputable and well-respected client is looking for a fluently <strong>Bilingual Administrative Assistant</strong> to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
<p>We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.</p><p>• Coordinate and schedule meetings, conferences, and travel arrangements for team members.</p><p>• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.</p><p>• Support grievance processes by maintaining records and handling related documentation.</p><p>• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.</p><p>• Organize and maintain schedules, ensuring appointments and deadlines are met.</p><p>• Collaborate with team members to address inquiries and resolve issues effectively.</p><p>• Maintain confidentiality and ensure data security in all administrative activities.</p>
We are looking for a meticulous Administrative Assistant to join our team on a long-term contract basis in Vancouver, British Columbia. In this role, you will play a key part in supporting daily operations, managing vendor communications, and ensuring smooth onsite activities. If you are organized, proactive, and enjoy working both independently and collaboratively, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and follow up with building operations to address onsite issues promptly.<br>• Manage vendor communications to ensure timely service and resolution of queries.<br>• Handle shipping and receiving tasks efficiently to support business operations.<br>• Work independently on various administrative tasks while maintaining high attention to detail.<br>• Provide reception and concierge services, ensuring a welcoming and well-maintained environment.<br>• Assist with scheduling and organizing internal and external events.<br>• Support team members with administrative needs to enhance overall productivity.<br>• Respond to inquiries and assist customers with efficiency and courtesy.<br>• Maintain accurate records and perform data entry tasks as needed.
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join our team in Markham, Ontario. In this long-term contract position, you will be instrumental in supporting our leadership team by managing administrative tasks, coordinating schedules, and ensuring smooth communication across departments. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to thrive in a fast-paced healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.</p><p>• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.</p><p>• Prepare and edit documents, presentations, reports, and correspondence as required.</p><p>• Coordinate and support meetings by preparing agendas, taking minutes, and following up on action items.</p><p>• Handle confidential and sensitive information with discretion and professionalism.</p><p>• Oversee the organization and maintenance of files, records, and documentation for easy access and retrieval.</p><p>• Assist in planning and executing special projects, ensuring deadlines and objectives are met.</p><p>• Collaborate with various departments to support quality improvement initiatives and organizational goals.</p><p>• Provide logistical support for on-site events and meetings, including booking venues and managing resources.</p><p>• Monitor and manage office supplies, ensuring the workplace is well-equipped and operational.</p><p>• Liaise professionally with board members, senior management, staff, and community stakeholders.</p><p><br></p>
<p>We are looking for an experienced Executive Assistant to join our clients growing team in Ottawa, Ontario, on a three-month contract basis. In this hybrid role, you will provide high-level administrative support to senior leadership, including managing schedules, coordinating meetings, and handling confidential information. This position requires someone with strong attention to detail, excellent organizational skills, and the ability to anticipate needs in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, ensuring all meetings and appointments are scheduled appropriately and marked private when necessary.</p><p>• Organize and prepare materials for meetings, including conference calls and virtual sessions using platforms such as Cisco Webex and Microsoft Teams.</p><p>• Maintain accurate records of correspondence and documentation, ensuring confidentiality at all times.</p><p>• Assist with travel arrangements for executives, including booking flights and accommodations, and preparing itineraries.</p><p>• Collaborate with team members to support organizational needs while working independently on assigned tasks.</p><p>• Utilize software tools such as CRM systems, Concur, and Kronos for effective timekeeping and expense reporting.</p><p>• Monitor and anticipate administrative needs to ensure seamless operations.</p><p>• Communicate professionally with internal and external stakeholders, fostering positive relationships.</p><p>• Handle incoming inquiries and draft correspondence on behalf of the executives.</p><p>• Support the implementation of processes and systems as needed to enhance efficiency.</p>
<p>We are seeking a Director of Community Infrastructure to oversee, plan, and manage all aspects of housing, public works, and emergency management with a First Nation. The successful candidate will report directly to the Chief Administrative Officer and play a critical role in advancing the Nation's strategic goals, including community development and infrastructure enhancement.</p><p><br></p><p>Key Responsibilities:</p><p>• Lead and manage infrastructure projects, including housing, public works, and emergency services.</p><p>• Develop operational systems to ensure the quality, budgeting, and timeliness of infrastructure projects.</p><p>• Participate in strategic planning sessions as part of the senior management team.</p><p>• Conduct community land use planning and draft work plans for new projects.</p><p>• Prepare bids, review applications, and manage contracts and MOUs.</p><p>• Identify structural and health & safety concerns and recommend solutions.</p><p>• Research funding opportunities and develop proposals.</p><p>• Coordinate staff and community training programs related to housing and infrastructure.</p><p>• Communicate with external stakeholders such as government bodies and financial agencies.</p><p>• Monitor budgets and prepare detailed reports.</p><p><br></p><p><br></p>
<p>Are you a bilingual (French/English) marketing and communications professional with a strategic mindset and polished communication skills? We are seeking a <strong>Senior Manager, Corporate Marketing & Communications</strong> for our client, a leading provider in the health benefits management industry. This role will oversee corporate marketing and communications programs to strengthen brand positioning, engage stakeholders, and establish the organization as a recognized thought leader in its sector. If you thrive in dynamic environments, can lead small teams, and are adept at both strategy and execution, this role might be the right fit for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>External Communications</strong></p><ul><li>Work with the Chief Administrative Officer (CAO) to develop strategic marketing and communication programs.</li><li>Collaborate with Senior Leadership teams in Canada and the US to identify and drive initiatives positioning the company as an industry innovator.</li><li>Develop and execute strategies for digital and social media to enhance employee engagement, leadership messaging, and brand presence.</li><li>Lead the creation and implementation of marketing and communications strategies for advertising, branding, events, government relations, media relations, and public speaking opportunities.</li><li>Support and serve as a backup contact for Canadian media relations.</li><li>Oversee the departmental budget and produce monthly forecasts.</li></ul><p><strong>Marketing Communications & Programs</strong></p><ul><li>Manage corporate and brand communication efforts, including internal and external messaging.</li><li>Handle media and public relations activities, including content writing, presenting, creating speeches, and working with stakeholders.</li><li>Oversee corporate social media accounts and digital marketing strategies.</li><li>Manage website content, branding initiatives, and re-branding efforts.</li><li>Plan and execute strategies for in-person conferences and key events.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Billing Clerk to join our team on a permanent basis. This hybrid position, based in Toronto, Ontario, offers the opportunity to manage critical billing processes for a services organization that values precision and organization. If you have strong communication skills and the ability to efficiently handle billing tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare, review, and circulate approximately 100 client bills monthly, ensuring accuracy and compliance with current rates and codes.<br>• Coordinate with legal assistants and client billing specialists to manage billing tasks across multiple partners.<br>• Utilize e-billing systems effectively to process invoices and resolve billing-related issues.<br>• Apply adjustments, obtain lawyer approvals, and finalize bills for distribution to clients.<br>• Collaborate with the Finance Department and other teams to address billing concerns and cancellations.<br>• Maintain accountability for all billing operations as the sole billing support clerk in the office.<br>• Ensure timely follow-through and meticulous attention to detail throughout billing cycles.<br>• Provide support on specialized billing systems such as Elite software to enhance efficiency.
<p>Robert Half is seeking a skilled and self-motivated Executive Assistant on behalf of a prestigious client. This is an excellent chance to contribute to a highly professional environment while supporting senior leadership with organizational and administrative expertise. The ideal candidate will thrive in fast-paced settings and be dedicated to excellence in every task.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Serve as the primary liaison between the executive team and internal/external stakeholders</li><li>Prepare professional correspondence, reports, presentations, and other documentation as needed</li><li>Handle sensitive information with discretion, professionalism, and confidentiality</li><li>Manage and prioritize multiple tasks to meet deadlines effectively, ensuring optimal productivity for senior leadership</li><li>Coordinate logistics for executive meetings, conferences, and special events</li><li>Conduct research and compile data to support decision-making processes</li></ul>
We are seeking a =+ years of experience, detail oriented, and service-oriented Executive Assistant to provide high-level administrative and operational support to the Senior Vice President and other members of the Executive Management Team. The ideal candidate is proactive, detail-oriented, and takes pride in representing leadership with excellence—managing complex calendars, communications, and priorities with discretion and efficiency in a fast-paced, detail oriented environment. <br> Key Responsibilities Provide comprehensive calendar management with proactive planning and follow-up, scheduling/rescheduling internal and external meetings, organizing logistics, and managing last-minute changes with professionalism. Prioritize and manage executive emails and communications; coordinate directly with internal and external stakeholders. Prepare daily briefing documents, including meeting details, materials, and calendar look-aheads. Compile, design, and review confidential correspondences, presentations, organizational charts, reports, and other materials using Microsoft Word, Excel, PowerPoint, and Visio. Coordinate and prepare agendas, arrangements, materials, and minutes for board, executive, and management meetings; track and follow up on action items. Prepare and format detail oriented reports and PowerPoint presentations, including visuals and design elements. Ensure all documents requiring signature are accurate and include relevant supporting materials. Monitor deadlines and follow up on outstanding items to ensure timely completion. Coordinate complex travel arrangements, itineraries, and expense reporting. Manage departmental infrastructure, including CRM systems, databases, directories, and electronic/paper filing systems. Assist with event planning and execution for internal and external functions. Support divisional and business development initiatives, including project coordination, tracking deliverables, and maintaining communication on progress. Coordinate divisional meetings, retreats, and offsite events by preparing agendas, materials, and follow-up documentation. Provide additional administrative support to the Senior Vice President and Executive Management as required.
<p>Our client is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership in a fast-paced environment. This contract role offers a blend of in-office and remote work based in <strong>Enoch, Alberta</strong>.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, meetings, and communications.</li><li>Prepare motions, briefing notes, and summaries for decision-making.</li><li>Coordinate projects, travel, and expense reporting (ADP, Concur).</li><li>Support administrative best practices and team training.</li><li>Oversee document management and reporting using tools such as CRM and Kronos.</li></ul><p><br></p>
<p>We are seeking a highly organized, proactive, and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative support to members of the Executive Team and their direct reports. This role will primarily support senior leaders, ensuring seamless day-to-day operations and contributing to strategic initiatives.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Manage complex calendars and coordinate dynamic meeting schedules for senior executives.</li><li>Organize domestic and international travel arrangements, including detailed itineraries and logistical support.</li><li>Assist with planning and execution of events and projects, ensuring alignment with business objectives.</li><li>Create and refine professional PowerPoint presentations, incorporating data visualizations and key messaging.</li><li>Prepare, format, and distribute documents for internal and external meetings with accuracy and timeliness.</li><li>Process and reconcile vendor invoices and expense reports; maintain financial records in accordance with company policies.</li><li>Handle incoming communications (email, phone, correspondence) with discretion and timely follow-up.</li><li>Provide cross-functional support to other Executive Assistants during peak periods or high-demand projects.</li><li>Facilitate onboarding for new team members, ensuring a smooth and welcoming transition.</li><li>Contribute to office operations and process improvement initiatives, including documentation and workflow enhancements.</li></ul>
<p><strong>About the Role</strong></p><p>Our client, a well-established organization based in Surrey, BC, is looking to add an Accounting Clerk to their finance team. This is a fully on-site position that offers a diverse mix of accounting and administrative responsibilities within a collaborative and fast-paced office environment.</p><p> </p><p>You will play a key role in supporting daily accounting operations—primarily focused on accounts payable—while also contributing to general administrative and office support functions. This is an excellent opportunity for someone looking to grow their accounting career in a stable and supportive environment.</p><p><br></p><p><strong> Key Responsibilities</strong></p><ul><li>Process 20–40 accounts payable invoices weekly, ensuring accuracy, proper coding, and timely payment.</li><li>Review invoices for compliance with company policies and follow up on discrepancies or missing approvals.</li><li>Support payment processing and check runs as required.</li><li>Reconcile accounts regularly to ensure financial data accuracy.</li><li>Assist the Controller and Accounting Manager with day-to-day accounting tasks and month-end activities.</li><li>Maintain accurate records, filing systems, and documentation for audit readiness.</li><li>Provide administrative and office support, including coordination with internal teams and external vendors or clients.</li><li>Assist with bank deposits and other routine financial transactions.</li><li>Contribute to maintaining a positive office culture—helping with company events, socials, or other team initiatives as needed.</li><li>Provide general clerical support to ensure smooth day-to-day operations across the department.</li></ul><p><br></p><p><br></p><p> </p><p><br></p><p><br></p><p><br></p><p><br></p><p> </p>
<p>We are looking for an Accounts Payable Clerk to join a dynamic team in Burnaby, British Columbia, for a 10 weeks contract position. In this role, you will play a key part in managing high-volume accounts payable processes and ensuring accuracy in financial transactions. This position is ideal for individuals with strong data entry skills and a keen ability to adapt to a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of accounts payable invoices, handling up to 150 transactions daily.</p><p>• Prepare and distribute cheques and payments in a timely manner.</p><p>• Utilize Oracle systems and basic Microsoft Excel tools to record and track financial data.</p><p>• Address vendor inquiries, resolve outstanding balances, and communicate with field staff to ensure smooth operations.</p><p>• Collaborate with the Controller and Manager of Canadian Disbursements to support departmental goals.</p><p>• Maintain accurate records and ensure compliance with internal policies and procedures.</p><p>• Adapt quickly to new processes and systems, receiving training as needed.</p><p>• Participate in a positive and collaborative team environment within the Accounts Payable department.</p><p>• Assist with data entry and verification to ensure efficiency and accuracy in financial reporting.</p><p>• Support the department in achieving high standards of communication and vendor relations.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Georgetown, Ontario. This position offers an excellent opportunity for someone with a strong foundation in accounting processes who thrives in a dynamic environment. The ideal candidate will support a variety of financial operations, including accounts payable, accounts receivable, and reconciliation tasks while maintaining precision and efficiency.<br><br>Responsibilities:<br>• Manage accounts receivable tasks, including cash receipt posting and assisting with overdue balance collection.<br>• Handle accounts payable processes to ensure timely and accurate payments.<br>• Assist with general ledger account reconciliation and support month-end closing activities.<br>• Review and process employee expense reports with accuracy and attention to detail.<br>• Process credit card transactions and perform corporate credit card reconciliations.<br>• Monitor and manage office supply orders to ensure adequate stock levels.<br>• Perform additional ad hoc duties as required to support the accounting team.
<p>We're looking for a versatile, detail-driven Legal & HR Operations Specialist to support essential functions across legal administration, corporate governance, and HR operations. This blended role is perfect for someone who excels at balancing priorities in dynamic settings and managing sensitive data with confidentiality. If you're an adaptable professional who thrives in evolving business environments, this position offers the opportunity to make a significant organizational impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Legal Operations & Governance:</strong></p><ul><li>Collaborate closely with senior leadership to ensure compliance and optimize legal workflows.</li><li>Manage corporate records and regulatory documentation to meet internal and external standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and administering e-signature processes.</li><li>Prepare, coordinate, and document board and committee meetings, including agendas, resolutions, minutes, and portal management.</li><li>Support legal research, regulatory filings, and due diligence for business initiatives.</li><li>Maintain tracking systems for legal matters, deadlines, invoices, and documentation.</li><li>Provide general legal administrative assistance, including proofreading and editing documents.</li></ul><p><strong>Human Resources Operations:</strong></p><ul><li>Administer HR processes and systems throughout the employee lifecycle, from onboarding through offboarding.</li><li>Create and manage HR documentation, such as employment agreements, amendments, and compliance records.</li><li>Support employee equity programs and consultant agreements with precise attention to detail.</li><li>Coordinate timely completion of policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and contribute to internal process improvements and surveys.</li></ul><p><br></p>
<p>Robert Half is currently seeking an experienced and detail-oriented Executive Assistant. This is an exceptional opportunity for an organized professional who thrives on providing executive-level operational and administrative support in a fast-paced and high-performance environment.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage complex and frequently shifting calendars, appointments, and scheduling for C-suite executives</li><li>Prepare and coordinate executive presentations, reports, and other business documents</li><li>Organize and maintain confidential files, correspondence, and records with the utmost discretion</li><li>Serve as a liaison among executives, internal team members, and external stakeholders</li><li>Handle travel planning and itineraries, ensuring seamless and optimized executive travel experiences</li><li>Anticipate the needs of executives and proactively address them with effective solutions and follow-up</li><li>Assist with expense reporting and budget tracking</li><li>Coordinate meetings, including preparing agendas, arranging logistics, and managing follow-ups</li></ul>
