35 results for Administrative Clerk jobs

Accounting Clerk

Vancouver, BC
onsite
Permanent
50000 - 60000 CAD / Yearly
We are seeking a detail-oriented Accounting Clerk to support the finance team with a primary focus on Accounts Payable. This role is responsible for processing invoices, maintaining accurate financial records, and ensuring timely and accurate payments to vendors. The ideal candidate is organized, deadline-driven, and comfortable working with high-volume transactions. Key Responsibilities:• Process high-volume vendor invoices, ensuring accuracy, proper coding, and approval compliance• Coordinate physical cheque preparation and dispatching payments to vendors bimonthly.• Collate employee timesheets and labour hours to ensure accurate and timely payroll submission.• Reconcile vendor statements and resolve discrepancies in a timely manner• Maintain organized and up-to-date AP records and documentation• Communicate with vendors and internal teams to address invoice and payment inquiries• Assist with month-end close, including accruals and AP reconciliations• Support audits by providing required documentation and reports• Ensure compliance with company policies, internal controls, and tax regulations (e.g., GST/HST)• Provide ad-hoc administrative support to the finance team.
2026-04-27T00:00:00Z

Accounting Clerk

Woodbridge, ON
onsite
Permanent
45000 - 55000 CAD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our team in Woodbridge, Ontario. In this role, you will handle a variety of financial tasks, including managing accounts, processing invoices, and maintaining accurate records. This position is ideal for someone who thrives in a fast-paced environment and has a strong grasp of accounting principles. Responsibilities: • Perform account reconciliations to ensure accuracy and resolve discrepancies. • Manage accounts payable and accounts receivable processes, including timely payments and collections. • Process invoices efficiently, ensuring compliance with company policies and procedures. • Handle billing operations, including preparing and reviewing invoices for clients and vendors. • Conduct data entry tasks to maintain up-to-date financial records. • Utilize accounting software such as Oracle, QuickBooks, and SAP to manage financial data. • Generate financial reports and summaries using Microsoft Excel. • Collaborate with team members to streamline accounting workflows and improve efficiency. • Maintain confidentiality and safeguard sensitive financial information. • Assist with other accounting tasks as needed to support the department.
2026-04-01T00:00:00Z

Accounting Clerk

Oakville, ON
onsite
Permanent
55000 - 65000 CAD / Yearly
We are looking for a detail-oriented Billing Coordinator, Accounts Payable & Reception to join our team in Oakville, Ontario. In this role, you will handle various accounts payable and receivable tasks, ensuring financial accuracy and timely processing. This is an excellent opportunity for someone with strong organizational skills and a passion for maintaining accurate financial records. Responsibilities:• Process accounts receivable transactions, including generating invoices, applying payments, and conducting collection calls.• Verify and process accounts payable invoices, ensuring proper approvals and accurate coding.• Prepare and issue vendor payments through methods such as EFTs and cheques in a timely manner.• Perform daily bank reconciliations and support general ledger postings.• Communicate professionally with customers to address payment issues, outstanding invoices, or inquiries.• Collaborate with vendors to resolve discrepancies and provide updates on payment statuses.• Maintain organized and accurate financial records for accounts receivable and payable.• Assist in month-end and year-end closing activities related to AR and AP functions.
2026-04-20T00:00:00Z

Accounting Clerk

Ottawa, ON
onsite
Temporary
23 - 27 CAD / Hourly
Our client is looking for an organized and detail-oriented Accounting Clerk to join their team in Ottawa, Ontario. This contract position is ideal for someone with a strong background in accounting and office administration, who enjoys working in a dynamic construction industry environment. The successful candidate will play a pivotal role in ensuring accurate financial records and assisting in the smooth operation of administrative tasks. Responsibilities:• Record journal entries and maintain accurate financial documentation.• Reconcile accounts to ensure all financial transactions are balanced and correct.• Process accounts payable and accounts receivable transactions in a timely manner.• Prepare invoices, manage billing processes, and follow up on outstanding payments.• Conduct audits of accounts to verify accuracy and compliance.• Collaborate with the IT department to address system-related issues and ensure smooth functionality.• Manage inventory and place orders for office supplies as needed.• Perform data entry tasks to update and maintain financial records.• Utilize accounting software such as QuickBooks, SAP, and Oracle for financial operations.• Generate financial reports and assist with budget tracking as required.
2026-04-17T00:00:00Z

Accounting Clerk

Markham, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial operations for a business services organization in Markham, Ontario. This role is well suited to someone who is detail-oriented, organized, and comfortable handling a mix of payable, receivable, and reconciliation tasks. The successful candidate will contribute to accurate record-keeping, timely billing activities, and reliable financial administration across the team. Responsibilities: • Process supplier invoices, verify supporting details, and prepare payments in accordance with company procedures. • Maintain customer billing records, issue invoices promptly, and follow up on outstanding balances when required. • Reconcile account activity by comparing internal records with statements and resolving discrepancies in a timely manner. • Enter financial data accurately into accounting systems and spreadsheets to keep records current and complete. • Support both accounts payable and accounts receivable functions to help ensure smooth cash flow administration. • Assist with month-end accounting activities by organizing documentation and preparing account summaries. • Use QuickBooks and Microsoft Excel to track transactions, update reports, and support routine financial analysis. • Investigate billing or payment issues and work with internal stakeholders to correct errors and maintain accuracy.
2026-04-21T00:00:00Z

Accounting Clerk

Burlington, ON
onsite
Permanent
65000 - 70000 CAD / Yearly
We’re working with a growing organization in Burlington that’s looking to bring on a reliable, detail-oriented Accounting & Office Administrator to support both finance and day-to-day office operations.This is a great opportunity for someone who enjoys variety in their role and wants to be a key part of a collaborative, fast-paced team. What You’ll Be DoingAccounting & Finance Support<ul><li>Manage full-cycle accounts payable and receivable</li><li>Process invoices, payments, and expense reports with accuracy</li><li>Reconcile vendor statements and assist with month-end tasks</li><li>Support payroll administration and related documentation</li></ul>Office & Administrative Support<ul><li>Act as the first point of contact for visitors and incoming calls</li><li>Coordinate internal communications and support the finance team</li><li>Maintain organized records, files, and office systems</li><li>Assist with general administrative duties as needed</li></ul> What We’re Looking For<ul><li>2+ years of experience in an accounting or administrative role</li><li>Strong attention to detail and organizational skills</li><li>Comfortable working with accounting systems/ERP tools</li><li>Proficient in Microsoft Office (Excel, Outlook, etc.)</li><li>A proactive, team-oriented attitude with strong communication skills</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking an organized Administrative Assistant to join their team in Calgary, Alberta. This role supports smooth and efficient office functioning by coordinating administrative processes, maintaining organization across office systems, and ensuring a professional first point of contact. The ideal candidate is organized, detail-oriented, and comfortable managing a variety of tasks in a fast-paced environment.Responsibilities:<ul><li>Manage daily administrative tasks, including records, filing, and mail.</li><li>Provide reception support by handling visitors, calls, and emails.</li><li>Coordinate meetings, schedules, and travel arrangements.</li><li>Process purchase orders and manage petty cash.</li><li>Maintain office supplies and coordinate vendor services and contracts.</li><li>Support facility maintenance and workspace organization.</li><li>Assist with event and meeting coordination.</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
25 - 29.7 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to ensure smooth daily operations, including vendor coordination, event assistance, and general administrative tasks. This is an excellent opportunity to work independently while contributing to a dynamic and collaborative environment. Responsibilities: • Coordinate with building operations to address and resolve onsite issues efficiently. • Manage vendor communications to ensure timely follow-ups and task completion. • Oversee shipping and receiving processes, ensuring accuracy and timely deliveries. • Provide reception and concierge support, offering a courteous and welcoming experience. • Assist in planning, organizing, and supporting events, including scheduling and logistics. • Maintain schedules and appointments for team members, ensuring effective time management. • Respond to inbound calls and email correspondence with courtesy and promptness. • Handle data entry tasks, ensuring accuracy and maintaining organized records. • Utilize Office tools, including Word, Excel, Outlook, and PowerPoint, to complete various administrative tasks. • Deliver exceptional customer service by addressing inquiries and assisting clients as needed.
2026-04-29T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail. Responsibilities:• Handle inbound and outbound communications, including phone calls, emails, and correspondence.• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.• Support insurance renewals and other operational tasks.• Prepare and edit documents, presentations, and reports using Microsoft Office tools.• Collaborate with diverse business units to ensure seamless administrative support across projects.• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.• Monitor and manage supplies, ensuring the office is well-stocked and operational.• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.
2026-04-24T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Permanent
80000 - 85000 CAD / Yearly
Robert Half Canada is seeking an organized and proactive Administrative Assistant for a growing private wealth management team. This role offers the opportunity to provide essential administrative support in a professional, client-focused environment. Key Responsibilities:<ul><li>Perform a variety of administrative tasks including scheduling, correspondence, and document management.</li><li>Prepare and process client paperwork with confidentiality and attention to detail.</li><li>Coordinate meetings, travel arrangements, and calendar management for team members.</li><li>Maintain and update filing systems, both physical and electronic.</li><li>Handle incoming phone calls, emails, and client inquiries promptly and professionally.</li><li>Support the preparation of reports, presentations, and other client materials.</li><li>Assist with special projects as assigned.</li></ul>
2026-04-07T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
24 - 27 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software sector. This position supports daily office coordination by serving as a welcoming first point of contact, organizing administrative activities, and helping the team stay on schedule. The successful candidate will bring strong judgement, attention to detail, and the ability to manage multiple priorities independently in a fast-paced workplace. Responsibilities: • Welcome visitors, manage front-desk activity, and provide a welcoming and attentive reception and concierge experience for employees, guests, and service providers. • Coordinate calendars, book appointments, and assist with meeting and event logistics to ensure smooth day-to-day operations for the team. • Monitor incoming and outgoing shipments, track deliveries, and maintain organized records for mail, packages, and related correspondence. • Liaise with external vendors and building operations to resolve on-site concerns promptly and keep workplace services running efficiently. • Respond to phone calls and email inquiries with a high standard of customer service, directing requests to the appropriate contacts when needed. • Provide administrative support through data entry, document preparation, and routine updates using Microsoft Office and Office 365 applications. • Assist with event setup, coordination, and follow-up activities to support internal meetings and workplace functions. • Work independently to prioritize tasks, follow through on outstanding items, and maintain an organized and responsive office environment.
2026-04-29T00:00:00Z

Administrative Assistant

Toronto, ON
remote
Temporary
20 - 22 CAD / Hourly
We are looking for an Administrative Assistant to support a busy non-profit team in Toronto, Ontario through a Contract position focused on coordination, communication, and day-to-day administrative support. This role plays an important part in helping cookie order activities run smoothly by organizing information, monitoring timelines, and responding to inquiries from multiple stakeholders. The successful candidate will bring strong attention to detail, sound judgement, and the ability to manage competing priorities in a fast-paced environment. Responsibilities: • Coordinate communications related to ordering timelines, delivery stages, and important deadlines so stakeholders remain informed throughout the process. • Maintain and update capacity and availability records for receiving locations to support effective planning and distribution. • Enter provincial order information into the designated ordering system and verify submissions for completeness, accuracy, and duplicate entries. • Prepare status updates and summary reports for senior volunteers to provide visibility into order progress and outstanding issues. • Create and maintain shipping documents, tracking tools, and distribution templates that support organized delivery execution. • Monitor cookie deliveries, investigate distribution concerns, and work with relevant contacts to resolve issues promptly. • Organize monthly liaison meetings by preparing agendas, sending reminders, documenting follow-up items, and supporting next steps. • Respond to cookie-related inquiries, assist with event coordination, and address sales concerns involving families, volunteers, and finance-related matters. • Update sales location information, support council reporting needs, and provide additional administrative assistance as required.
2026-04-29T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
22 - 24 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy non-profit office in Vancouver, British Columbia. This Contract position provides front-desk coverage and day-to-day administrative support in a welcoming yet approachable environment. The successful candidate will help keep office operations organized, welcome visitors, and assist with scheduling and event coordination. Responsibilities:• Welcome visitors and families at the front desk, provide a positive first impression, and promptly notify staff of arrivals.• Manage incoming email inquiries and respond or direct messages to the appropriate team members in a timely manner.• Oversee daily office opening and closing tasks, including preparing common areas and ensuring the space is ready for staff and visitors.• Accept courier packages and deliveries, and make sure items are distributed appropriately within the office.• Coordinate room bookings, schedule appointments, and maintain accurate calendar updates for site use and meetings.• Provide administrative support such as filing documents, restocking office forms, and keeping records organized.• Assist with training sessions and special events by helping prepare rooms and arranging refreshments as needed.• Support general office flow by handling routine clerical tasks and helping maintain an orderly, efficient workplace.
2026-04-28T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
23.75 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity within the IT software industry in Vancouver, British Columbia. This position supports daily office coordination by managing front-desk activity, assisting with scheduling, and helping create a welcoming and organized environment for staff, visitors, and service providers. The successful candidate will be comfortable working independently, handling multiple administrative priorities, and providing dependable support for team activities and events. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a welcoming and organized onsite experience. • Coordinate calendars, arrange appointments, and support meeting logistics for team members and internal activities. • Communicate with vendors and external service providers to confirm requests, track updates, and help resolve outstanding matters. • Liaise with building operations when onsite concerns arise to ensure issues are addressed promptly and appropriately. • Oversee incoming and outgoing shipments, including receiving deliveries and preparing items for dispatch. • Provide administrative support to the broader team through document preparation, email follow-up, and general office coordination. • Assist with event planning and onsite event execution, including scheduling, room setup, and attendee support. • Maintain accurate records through data entry and organized tracking of office-related information and requests.
2026-04-29T00:00:00Z

Accounting & Payroll Clerk

Markham, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Accounting & Payroll Clerk to join a busy team in Markham, Ontario and provide reliable support across day-to-day financial and payroll activities. This position is well suited to someone who is detail-oriented, organized, and comfortable working with transactional data in a fast-paced environment. The successful candidate will help maintain accurate records, support timely payment and billing processes, and contribute to the smooth administration of accounting operations. Responsibilities: • Process payroll information accurately and on schedule while maintaining organized supporting records. • Reconcile account balances and investigate discrepancies to ensure financial data is complete and correct. • Manage accounts payable activities, including reviewing invoices, coding expenses, and preparing payments. • Support accounts receivable functions by issuing invoices, tracking incoming payments, and following up on outstanding balances. • Enter financial and payroll data into internal systems with a high degree of accuracy and attention to detail. • Use SAP and Microsoft Excel to update records, prepare reports, and assist with routine accounting analysis. • Review billing information for accuracy and resolve issues related to invoice processing or payment status. • Assist with administrative accounting tasks and provide support during reporting periods or process updates as needed.
2026-04-22T00:00:00Z

Billing Clerk

Waterloo, ON
onsite
Temporary
19.076 - 22.088 CAD / Hourly
We are looking for a detail-oriented Billing Clerk to join our team in Waterloo, Ontario. In this long-term contract position, you will play a pivotal role in managing customer billing processes, ensuring accuracy, and streamlining operations within a high-tech engineering environment. This role offers an excellent opportunity to collaborate across departments and contribute to process improvements. Responsibilities: • Manage customer requests related to vendor onboarding, information requests, and portal trading relationships. • Document and refine end-to-end processes to enhance efficiency in portal registrations, collaborating with IT on system and process improvements. • Identify opportunities for automation and implement solutions to optimize billing workflows. • Work closely with internal teams, including Legal, Deal Desk, and Finance, to maintain accurate records for portal customers. • Resolve portal-related escalations in alignment with customer regulations and legal requirements. • Collaborate with Sales and Collections teams to address billing and collections issues, performing account reconciliations to meet month-end and quarter-end targets. • Respond to external inquiries regarding billing processes, internal controls, and policies with professionalism and clarity. • Ensure compliance with invoicing policies to uphold the company’s reputation and brand integrity. • Support acquisition integrations by working with project teams to meet billing-related objectives. • Take on additional tasks as required to fulfill the overall billing mandate effectively.
2026-04-23T00:00:00Z

Accounting Administrator

Brantford, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
We are looking for a detail-oriented Accounting Administrator to join our team in Brantford, Ontario. This role involves managing various accounting tasks while ensuring accuracy and timeliness in financial operations. The successful candidate will play a key part in maintaining financial records, generating reports, and supporting audits. Responsibilities:• Process accounts payable invoices and ensure timely payments to vendors.• Apply customer payments, issue credits when necessary, and monitor accounts receivable for overdue balances.• Maintain control files for US$ and Canadian$ bank accounts, including preparing monthly financial forecasts.• Generate finance reports as required and complete monthly financial statements with detailed general ledger analysis.• Assist with cost accounting, balance sheet analysis, and the preparation of audit schedules for external auditors.• Support the development of internal controls and accounting processes to improve efficiency.• Perform monthly transaction reconciliations to trial balance and prepare audit documentation for third-party auditors.• Complete inventory adjustments and ensure accurate reporting.• Handle general office duties and assist with IT-related functions as needed.
2026-04-29T00:00:00Z

Accounts Payable Clerk

Surrey, BC
onsite
Permanent
50000 - 60000 CAD / Yearly
Are you detail-oriented, analytical, and great at solving problems? We’re looking for an dynamic Accounts Payable Clerk to join our client's busy team. In this position, you will: <ul><li>Process EDI transactions and troubleshoot errors</li><li>Reconcile vendor statements and support key AP functions</li><li>Provide backup for cheque runs, account coding, and stock entry</li><li>We’re looking for someone with experience in AP, or EDI processing, along with strong communication skills, attention to detail and a proactive mindset.</li></ul>
2026-04-27T00:00:00Z

Accounts Payable Clerk

Burnaby, BC
onsite
Contract / Temporary to Hire
23.75 - 27.5 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a retail apparel and accessories organization in Burnaby, British Columbia on a contract basis with the potential for permanent employment. This position begins as a 3-month assignment with the possibility of extension or permanent employment, and follows a hybrid schedule with three days in the office each week, with additional onsite time expected during the first week. The successful candidate will support high-volume invoice processing, handle account reconciliations, and work closely with internal contacts and vendors to keep payment activities accurate and up to date. Responsibilities: • Process a large volume of vendor invoices accurately and within established timelines. • Obtain payment approvals from the appropriate internal stakeholders before finalizing transactions. • Reconcile vendor statements and investigate discrepancies to ensure accounts remain current. • Respond to supplier questions and resolve invoice or payment-related issues in a timely and courteous manner. • Maintain organized vendor records and update account details as needed for accuracy. • Perform reconciliations related to bank activity, cash, employee expenses, and corporate card transactions. • Code invoices to the correct cost centres and enter financial data accurately into the system. • Support the team as document workflows are organized through shared folders and SharePoint-based processes.
2026-04-29T00:00:00Z

Accounts Payable Clerk

Woodbridge, ON
onsite
Temporary
24 - 30 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a retail organization in Vaughan, Ontario on a Long-term Contract basis. In this role, you will support day-to-day payable operations by reviewing financial documents, resolving discrepancies, and helping ensure vendors are paid accurately and on schedule. This position is well suited to someone who is detail-oriented, organized, and comfortable working with transactional accounting data in a structured environment. Responsibilities: • Review and assign appropriate expense and account codes to invoices while preparing vouchers and supporting accurate payment processing. • Investigate payment or account discrepancies, reconcile records, and follow up on outstanding items to help maintain accurate vendor and customer information. • Process vendor invoices, employee expenses, and cheque runs with a focus on timeliness, accuracy, and compliance with internal guidelines. • Examine expense reports for irregularities or policy concerns and escalate exceptions to the appropriate team when needed. • Enter, verify, and update financial data in accounting systems to support reliable account maintenance and reporting. • Sort incoming mail and supporting documents, organize items by type, and prepare invoice batches for scanning and electronic workflow processing. • Research documents that cannot be automatically processed and redirect them to the correct business area for further handling. • Provide administrative and clerical support to the Accounts Payable function, including responding to inquiries and assisting with routine account maintenance.
2026-04-27T00:00:00Z

Accounts Receivable Clerk

Surrey, BC
onsite
Permanent
48000 - 50000 CAD / Yearly
Location: Surrey, BC (Fully On-Site)Salary: $50,000 annuallyEmployment Type: Permanent, Full-Time The OpportunityThis role is ideal for an experienced office administrator, data entry, finance clerical professional who wants to transition into an accounting career within a large, structured organization.You’ll be supporting the Accounts Receivable (AR) function in a high-volume, fast-paced environment, working with significant transaction volumes and engaging regularly with internal and external stakeholders. What You’ll Be Doing<ul><li>Processing and entering high volumes (200+) of financial transactions with accuracy</li><li>Supporting accounts receivable and payment activities on a daily basis</li><li>Maintaining organized records and documentation for the Finance team </li><li>Communicating professionally with customers and internal teams</li><li>Assisting with general administrative and reporting tasks </li></ul>Why This Role<ul><li>Clear entry point into an accounting career – solid entry level position </li><li>Exposure to structured AR processes in a larger organization - long term permanent FT hire </li><li>Stable, full-time opportunity with room to grow in responsibility/ task </li></ul>
2026-03-30T00:00:00Z

Accounts Receivable Clerk

Ottawa, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Accounts Receivable Clerk to support our client's firm's receivables operations in Ottawa, Ontario. This position focuses on maintaining accurate records, following up on outstanding balances, and delivering timely assistance to clients and internal stakeholders on payment-related matters. The successful candidate will help keep account activity current, contribute to reporting and reconciliation tasks, and support efficient collection processes with professionalism and attention to detail. Responsibilities:• Review outstanding balances regularly, coordinate follow-up activities, and prepare documentation for collection action when required.• Answer client questions regarding invoices and account status, arrange suitable payment schedules, and apply incoming payments accurately.• Maintain records for postdated cheques and ensure timely follow-up on scheduled deposits and outstanding items.• Produce recurring accounts receivable reports, complete approved write-offs, and process customer refunds as needed.• Handle credit card transactions for both General and Trust accounts in accordance with established procedures.• Provide support to lawyers and administrative staff by addressing billing concerns and assisting with trust transfer matters.• Draft and issue demand correspondence, evaluate delinquent accounts, and work with external collection agencies when escalation is necessary.
2026-04-29T00:00:00Z

Administrative Coordinator

Ottawa, ON
onsite
Temporary
27.7115 - 32.087 CAD / Hourly
We are looking for an experienced Administrative Coordinator to support a busy non-profit organization in Ottawa, Ontario. This Long-term Contract position is well suited to someone who brings strong organizational judgement, clear communication, and the ability to manage competing priorities with care and accuracy. The successful candidate will play a key role in keeping administrative activities, schedules, records, and event-related coordination running smoothly across multiple teams. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate appointments to support day-to-day operational needs. • Prepare, submit, and reconcile travel and expense claims using approved expense management processes and tools. • Maintain organized documentation, records, and tracking logs to ensure materials and administrative information remain accurate and accessible. • Coordinate event booth logistics, including scheduling, materials preparation, and communication with internal stakeholders. • Provide administrative support to several departments by handling routine office tasks and responding to operational requests. • Assist with customer service and general inquiries by delivering timely, attentive, and helpful communication. • Use collaboration and scheduling platforms to organize meetings, distribute updates, and support smooth team coordination.
2026-04-29T00:00:00Z

Office Manager

Mississauga, ON
onsite
Permanent
80000 - 100000 CAD / Yearly
Our client is a specialized software company with over 25 years of experience delivering industry-leading solutions to safeguard mission-critical systems. Their expertise spans across sectors such as banking, healthcare, and telecommunications.We are looking for an organized, proactive, and detail-oriented Office Manager to join their growing team in Mississauga.In this key role, you’ll oversee day-to-day operational functions with , and general business operations. You will work closely with leadership, clients, and technical teams to ensure smooth and compliant business operations. Key Responsibilities:<ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity</li><li>Develop and maintain office systems, including inventory management, technology functionality, and HR practices</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices</li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Promote and enforce office policies while fostering a welcoming and inclusive work environment.</li><li>Address operational challenges, including facility-related issues, and liaise with building management when necessary.</li><li>Coordinate with external partners, distributors, and international clients as needed</li></ul>
2026-04-27T00:00:00Z

Bookkeeper Administrator

Oakville, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
On behalf of our client, a stable and growing organization, we are recruiting for a Bookkeeper / Office Manager to join their team. This role combines hands-on bookkeeping responsibilities with oversight of daily office operations and administration.The successful candidate will play a key role in maintaining accurate financial records while ensuring the smooth functioning of office processes. This opportunity is ideal for a detail-oriented professional who enjoys working in a broad, trusted role within a collaborative environment. Key Responsibilities Bookkeeping and Financial Support<ul><li>Maintain accurate and up-to-date financial records</li><li>Manage accounts payable and accounts receivable</li><li>Prepare invoices, process payments, and follow up on collections</li><li>Reconcile bank and credit card accounts</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll processing and statutory remittances, as required</li><li>Liaise with external accountants or bookkeepers</li></ul>Office Management and Administration<ul><li>Oversee day-to-day office operations and administrative functions</li><li>Manage office supplies, vendors, and service providers</li><li>Maintain organized filing systems for financial and administrative documentation</li><li>Provide administrative support to management and staff</li><li>Assist with employee onboarding from an administrative perspective</li><li>Support scheduling, correspondence, and general office coordination</li></ul>
2026-04-08T00:00:00Z