We are looking for an experienced Senior Executive Assistant to support senior leadership within a dynamic education organization. This contract opportunity is ideal for a highly organized individual who can manage competing priorities, maintain discretion, and keep executive operations running smoothly. The successful candidate will play a central role in coordinating schedules, communications, travel, and key meetings while contributing to an efficient administrative function. Responsibilities: • Manage complex calendars for senior executives, arranging appointments and resolving scheduling conflicts with sound judgement. • Coordinate business travel plans, prepare itineraries, and handle related logistics to ensure seamless executive movement. • Prepare, review, and submit expense reports accurately and on time in accordance with organizational practices. • Organize meetings, events, and executive sessions, including room bookings, materials preparation, and follow-up actions. • Support advisory board and leadership meetings by assembling agendas, distributing documents, and tracking deliverables. • Assist with the creation and formatting of presentation materials for board-level discussions and executive briefings. • Handle administrative documentation through scanning, photocopying, filing, and maintaining well-organized records. • Serve as a dependable point of contact for senior stakeholders, responding appropriately and prioritizing sensitive matters.

• Minimum of 2 years of experience providing administrative support to senior executives or C-suite leaders. • Demonstrated ability to manage complex calendars and coordinate multiple priorities in a fast-paced environment. • Experience arranging travel and preparing accurate expense documentation. • Strong capability in planning meetings and events with careful attention to detail. • Confidence supporting advisory boards and preparing materials for board presentations. • Proficiency with standard office administrative tasks, including document handling, scanning, and photocopying. • Excellent communication skills, professionalism, and discretion when working with confidential information.

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Vancouver, BC
onsite
Contract / Temporary to Hire
29.2885 - 40 CAD / Hourly
We are looking for an experienced Senior Executive Assistant to support senior leadership within a dynamic education organization. This contract opportunity is ideal for a highly organized individual who can manage competing priorities, maintain discretion, and keep executive operations running smoothly. The successful candidate will play a central role in coordinating schedules, communications, travel, and key meetings while contributing to an efficient administrative function. Responsibilities: • Manage complex calendars for senior executives, arranging appointments and resolving scheduling conflicts with sound judgement. • Coordinate business travel plans, prepare itineraries, and handle related logistics to ensure seamless executive movement. • Prepare, review, and submit expense reports accurately and on time in accordance with organizational practices. • Organize meetings, events, and executive sessions, including room bookings, materials preparation, and follow-up actions. • Support advisory board and leadership meetings by assembling agendas, distributing documents, and tracking deliverables. • Assist with the creation and formatting of presentation materials for board-level discussions and executive briefings. • Handle administrative documentation through scanning, photocopying, filing, and maintaining well-organized records. • Serve as a dependable point of contact for senior stakeholders, responding appropriately and prioritizing sensitive matters.
2026-08-20T00:00:00Z

Sr. Executive Assistant Job in Vancouver, BC | Robert Half