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4 results for Receptionist in Vancouver, BC

Client care coordinator

Surrey, BC
onsite
Contract to Hire
22.00 - 24.50 CAD / Hourly
We are looking for a Client Care Coordinator to join a busy clinic team in Surrey, British Columbia on a Contract to Permanent basis. This in-office opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping appointments, records, and daily administrative tasks organized. In this role, you will support front-desk operations, assist clients with hearing care services and products, and help ensure the clinic runs smoothly during scheduled business hours. Responsibilities:• Welcome clients upon arrival, confirm their appointments, and prepare them for their visit in a courteous and friendly manner.• Coordinate bookings, update schedules, and follow up with clients to help maintain attendance and clinic flow.• Support the sale of products by answering basic questions and guiding clients through the purchasing process.• Process billing details and assist with claim-related documentation, including support for third-party and workplace-related programs.• Manage inbound phone calls, respond to routine client inquiries, and direct requests appropriately.• Maintain accurate client information in CRM and office systems while completing general administrative duties.• Contribute to smooth daily operations by assisting with in-person training, office coordination, and other clinic support activities as needed.
2026-07-02T17:30:09Z

Senior Administrator & Human Resources

Burnaby, BC
onsite
Permanent
60000.00 - 75000.00 CAD / Yearly
We are partnering with a well-established mid-sized professional services firm in Vancouver to hire a Senior Administrator & Human Resources professional. This is a hands-on, high-impact role combining office operations (majority) with standalone Human Resources responsibilities. This position is ideal for someone who thrives in a fast-paced, evolving environment, enjoys wearing multiple hats, and brings a strong balance of administrative expertise and people-focused HR support. Key ResponsibilitiesAdministrative Operations (Primary Focus)<ul><li>Provide day-to-day administrative support to senior leadership</li><li>Draft and coordinate client proposals, contracts, and change orders</li><li>Track and maintain corporate licences, insurance, and professional requirements</li><li>Oversee document management (physical and digital record-keeping)</li><li>Manage vendor relationships (office equipment, IT coordination, etc.)</li><li>Prepare reports, conduct research, and support business initiatives</li><li>Coordinate promotional materials with external vendors</li><li>Provide coverage for reception when needed</li></ul>Human Resources Responsibilities (Standalone Function)<ul><li>Manage full-cycle recruitment coordination and onboarding</li><li>Maintain employee records and administer HR policies/programs</li><li>Support performance reviews, salary reviews, and employee relations matters</li><li>Administer benefits and support employee lifecycle activities (on/offboarding)</li><li>Assist with training initiatives and internal HR processes</li></ul>Leadership & Office Coordination<ul><li>Provide regular updates to senior leadership on office operations and HR matters</li><li>Support internal meetings, including agenda preparation and meeting minutes</li><li>Oversee and support junior administrative functions (including reception)</li><li>Plan and coordinate internal events and team initiatives</li></ul>
2026-06-26T17:28:42Z

Sr. Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
28.00 - 34.00 CAD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide in-office support to a senior leader and the broader team. This Long-term Contract opportunity is ideal for someone who thrives in a busy setting, manages shifting priorities with confidence, and handles sensitive information with professionalism. The successful candidate will play a key role in keeping daily operations on track through strong communication, sound judgement, and dependable administrative coordination. Responsibilities:• Coordinate complex calendars, update schedules as priorities shift, and arrange meetings with a high level of accuracy.• Prepare documents, correspondence, and presentation materials, ensuring formatting is consistent and information is handled confidentially.• Organize travel plans and conference-related logistics, including coordination of required materials and equipment.• Record meeting notes when needed and assist with follow-up actions to support timely completion of tasks.• Manage printing, scanning, photocopying, and general document preparation to maintain efficient office workflow.• Support time-sensitive requests by troubleshooting issues, adjusting plans quickly, and keeping stakeholders informed.• Assist with administrative HR processes such as document routing, electronic signatures, and applicant tracking system updates.• Provide day-to-day administrative support that helps the team stay organized, responsive, and prepared for changing demands.
2026-07-02T18:24:01Z

Assistant to the Business Development Manager

Vancouver, BC
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
Our client, A well-established and growing private lending firm is seeking a detail-oriented and proactive Assistant to support a high-performing Business Development Manager. This position plays a critical role in managing mortgage files, supporting underwriting processes, and ensuring a seamless experience for broker partners. This is an excellent opportunity for someone with mortgage or lending experience who thrives in a fast-paced, high-volume environment and is looking to gain deeper exposure to underwriting, deal structuring, and broker relationship management. Key Responsibilities<ul><li>Review and prepare mortgage applications for submission to the internal credit team</li><li>Analyze key deal components including borrower profile, property details, loan-to-value, and exit strategy</li><li>Summarize deals clearly for credit review, identifying strengths and potential risks</li><li>Manage a pipeline of active files, ensuring all documentation and conditions are tracked and completed in a timely manner</li><li>Act as the primary liaison between brokers, internal credit, and funding teams</li><li>Proactively follow up on outstanding items to ensure deals progress efficiently</li><li>Provide brokers with consistent updates on file status, requirements, and timelines</li><li>Prepare approved files for transition to legal and funding</li><li>Maintain accurate and organized records within internal systems and CRM platforms</li><li>Support business development efforts through broker communication and coordination</li></ul>
2026-06-05T17:08:46Z