We are looking for a detail-oriented Reception & Office Coordinator to join our team in Vancouver, British Columbia. In this contract position, you will play a key role in ensuring the smooth operation of our office while supporting various administrative and human resources functions. This is an excellent opportunity to contribute to a non-profit organization by providing attentive and efficient service to internal and external stakeholders. Responsibilities: • Welcome visitors, including donors and guests attending meetings, and provide a positive and attentive first impression. • Oversee daily office operations, including managing mail, filing documents, and maintaining office supplies. • Assist the HR team with administrative tasks such as coordinating employee onboarding, updating organizational charts, and booking meeting rooms. • Process HR-related vendor invoices, ensuring proper coding and timely uploads to the system. • Coordinate with service providers such as building managers and couriers to ensure seamless operations. • Manage inventory and place orders for office and coffee supplies to maintain adequate stock levels. • Support access card distribution and tracking for employees. • Address inquiries and resolve issues efficiently, demonstrating resourcefulness and strong organizational skills. • Ensure meeting spaces are prepared and presentable for scheduled events. • Collaborate with team members to apply knowledge and assist with cross-functional needs.

• Minimum of 2 years' experience in administrative or office coordination roles. • Proficiency in Microsoft Outlook, Excel, Word, and other office software tools. • Strong organizational skills with the ability to manage multiple priorities effectively. • Self-sufficient and resourceful; capable of working independently and solving problems. • Excellent interpersonal skills to interact professionally with visitors and team members. • Ability to learn quickly and apply knowledge to support various functions. • Experience with reception duties, scheduling appointments, and managing inventory. • Familiarity with HR processes such as onboarding and vendor invoice management is an asset.

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Vancouver, BC
onsite
Temporary
22.09 - 23.00 CAD / Hourly
We are looking for a detail-oriented Reception & Office Coordinator to join our team in Vancouver, British Columbia. In this contract position, you will play a key role in ensuring the smooth operation of our office while supporting various administrative and human resources functions. This is an excellent opportunity to contribute to a non-profit organization by providing attentive and efficient service to internal and external stakeholders. Responsibilities: • Welcome visitors, including donors and guests attending meetings, and provide a positive and attentive first impression. • Oversee daily office operations, including managing mail, filing documents, and maintaining office supplies. • Assist the HR team with administrative tasks such as coordinating employee onboarding, updating organizational charts, and booking meeting rooms. • Process HR-related vendor invoices, ensuring proper coding and timely uploads to the system. • Coordinate with service providers such as building managers and couriers to ensure seamless operations. • Manage inventory and place orders for office and coffee supplies to maintain adequate stock levels. • Support access card distribution and tracking for employees. • Address inquiries and resolve issues efficiently, demonstrating resourcefulness and strong organizational skills. • Ensure meeting spaces are prepared and presentable for scheduled events. • Collaborate with team members to apply knowledge and assist with cross-functional needs.
2026-02-03T17:53:44Z

Reception & Office Coordinator Job in Vancouver, BC | Robert Half