<p>An established and growing construction services organization, well-respected in Western Canada, is seeking a highly skilled Executive Assistant to support its CEO, executive leadership team, and Board. This position requires a proactive and exceptionally organized professional with a service mindset, who can thrive in a dynamic, deadline-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide direct administrative support to senior executive team members, including scheduling, calendar management, travel coordination, and expense reporting.</p><p>• Coordinate logistics and material preparation for Board and Board Committee meetings (scheduling, agendas, minutes, distribution of materials, attendance tracking, refreshments, AV, etc.).</p><p>• Draft, proof, and manage correspondence, memos, reports, and filings on behalf of the executive team.</p><p>• Foster a welcoming and professional environment for internal staff and visitors to the corporate office.</p><p>• Ensure smooth operations of corporate office services, including liaising with vendors, maintenance requests, and supporting internal relocations.</p><p>• Organize and execute company-wide and executive-level events (e.g., board meetings, holidays, annual reports).</p><p>• Oversee and support the work of an administrative/front desk professional.</p><p>• Maintain strict confidentiality on all Board, executive, and company matters.</p>

<p><strong>Required Qualifications:</strong></p><p>• Minimum 5 years’ experience providing executive-level administrative support in a corporate environment.</p><p>• Highly proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).</p><p>• Superior communication skills—both written and verbal—with strong attention to detail and accuracy.</p><p>• Exceptional organizational, interpersonal, and multitasking abilities.</p><p>• Discretion and trustworthiness in handling sensitive and confidential information.</p><p>• Proactive, adaptable, and able to work both independently and as part of a close-knit team.</p><p>• Experience supporting Board of Directors and managing office operations is strongly preferred.</p><p><br></p><p>If this sounds like the role is for you, please apply today! Please reference job number 05060-0013355350 in all correspondence.</p>

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