We are looking for an experienced Executive Assistant to join our team in Vancouver, British Columbia. In this contract position, you will provide critical support to multiple senior executives, ensuring smooth day-to-day operations. This role offers a dynamic work environment within the media industry, requiring a mix of in-office and hybrid work, with three days onsite per week. Responsibilities:• Manage and coordinate executives' calendars, scheduling meetings, and resolving conflicts as needed.• Organize and document meeting minutes, ensuring accurate records are maintained.• Arrange and book travel accommodations for leadership, including flights, hotels, and transportation.• Process expense reports and reconcile company credit card transactions promptly and accurately.• Support event planning efforts, such as coordinating supplies for company gatherings.• Communicate effectively with internal teams and external vendors to ensure seamless operations.• Utilize software tools like Microsoft Office, Teams, and SharePoint to streamline workflows.• Assist with creating presentation decks and scanning or photocopying documents as required.• Ensure proactive and timely follow-ups on tasks and deliverables assigned by executives.• Adapt to evolving priorities and projects within the creative media environment.

• Proven experience as an Executive Assistant, preferably supporting C-suite executives. • Proficiency in Microsoft Office Suite, including Excel, Outlook, and Teams. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Excellent written and verbal communication abilities. • Experience with travel arrangements and expense reporting. • Ability to document meeting minutes and maintain accurate records. • Familiarity with Adobe tools and other collaboration platforms. • A proactive attitude and the ability to ask questions to clarify tasks and objectives.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/ca/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/ca/en/privacy">Privacy Notice</a>.

Vancouver, BC
onsite
Contract / Temporary to Hire
33.25 - 38 CAD / Hourly
We are looking for an experienced Executive Assistant to join our team in Vancouver, British Columbia. In this contract position, you will provide critical support to multiple senior executives, ensuring smooth day-to-day operations. This role offers a dynamic work environment within the media industry, requiring a mix of in-office and hybrid work, with three days onsite per week. Responsibilities:• Manage and coordinate executives' calendars, scheduling meetings, and resolving conflicts as needed.• Organize and document meeting minutes, ensuring accurate records are maintained.• Arrange and book travel accommodations for leadership, including flights, hotels, and transportation.• Process expense reports and reconcile company credit card transactions promptly and accurately.• Support event planning efforts, such as coordinating supplies for company gatherings.• Communicate effectively with internal teams and external vendors to ensure seamless operations.• Utilize software tools like Microsoft Office, Teams, and SharePoint to streamline workflows.• Assist with creating presentation decks and scanning or photocopying documents as required.• Ensure proactive and timely follow-ups on tasks and deliverables assigned by executives.• Adapt to evolving priorities and projects within the creative media environment.
2026-03-06T00:00:00Z