<p>Our client, a well-established and highly respected professional services firm, is seeking a Project Coordinator to join its collaborative and fast-paced team in Vancouver. This role is ideal for an organized, detail-oriented, and service-minded professional who thrives in a project-based environment and enjoys supporting multiple stakeholders at once.</p><p><br></p><p>Working closely with senior team members, the Project Coordinator will serve as a key administrative contact across a variety of projects, helping to ensure smooth coordination, clear communication, and exceptional client and candidate experiences. This position offers the opportunity to work both independently and as part of a close-knit team, supporting meaningful work across a diverse range of organizations. The role is hybrid, with a regular in-office presence required in downtown Vancouver.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><p>• Coordinate internal and external schedules for meetings, calls, virtual interviews, and in-person appointments.</p><p>• Liaise professionally and respectfully with clients, candidates, and internal team members throughout active projects.</p><p>• Participate in regular project update meetings with senior team members.</p><p>• Prepare, format, proofread, and edit a variety of documents and correspondence.</p><p>• Create and organize interview packages, including schedules, resumes, interview questions, and related materials.</p><p>• Design and format documents using graphic design tools such as InDesign, Illustrator, and Photoshop.</p><p>• Post project information to the company website and social media channels.</p><p>• Coordinate degree and designation verification through third-party providers.</p><p>• Arrange travel logistics, including flights, hotels, car rentals, and restaurant reservations, as needed.</p><p>• Coordinate meeting logistics, including venue selection, catering, and on-site details for in-person meetings.</p><p>• Maintain and update accurate contact information within internal databases.</p><p>• Attend weekly operations meetings and provide project updates as required.</p><p>• Support event planning for internal and external events, including invitations, RSVPs, catering, equipment, and logistics.</p><p>• Prepare agendas and record meeting minutes when needed.</p><p>• Assist with special projects related to business development, proposals, social impact initiatives, and internal committees.</p><p>• Provide onboarding and training support for new employees, administrative team members, and students.</p><p>• Offer reception coverage and assist with general office coordination and administrative support as required.</p><p><br></p><p><br></p>

<p><strong>Requirements</strong></p><p>• 2-5 years of experience in administration, project coordination, or project management within a professional corporate environment.</p><p>• Post-secondary education or certification in administration, project management, event management, or a related field is preferred.</p><p>• Strong organizational and multitasking abilities with exceptional attention to detail.</p><p>• Excellent written and verbal communication skills, including strong proofreading and editing capabilities.</p><p>• Demonstrated ability to manage multiple priorities and adjust quickly in a deadline-driven environment.</p><p>• Strong customer service orientation and the ability to respond to needs with professionalism and urgency.</p><p>• Confidence interacting with senior leaders and a wide range of stakeholders.</p><p>• Solid technical proficiency with Microsoft Office 365 and the ability to learn new systems and databases quickly.</p><p>• Experience with Adobe InDesign, Illustrator, and Photoshop is considered an asset.</p><p>• Ability to work effectively both independently and collaboratively in a team-based setting.</p><p>• Professional, warm, calm, and personable approach, with a positive and proactive attitude.</p><p>• Strong work ethic, sound judgment, and a flexible, team-oriented mindset.</p><p><br></p><p>Must be able to work in a hybrid environment with a minimum three-day-per-week commitment in a downtown Vancouver office. If this sounds like the role for you, please apply today! Please reference job number 05060-0013426336 in all correspondence.</p><p><br></p>

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