We are looking for an organized and detail-oriented Project Coordinator to join our team in Vancouver, British Columbia. This long-term contract position offers a unique opportunity to contribute to both administrative and project-based initiatives within a growing investment management company. The successful candidate will play a vital role in supporting office operations, assisting with documentation processes, and helping to streamline workflows as the organization expands.<br><br>Responsibilities:<br>• Manage executive calendars, schedule meetings, and coordinate travel arrangements for staff and board members.<br>• Oversee document control processes, including organizing scanned files and ensuring proper storage for easy accessibility.<br>• Collaborate with stakeholders to create and update policy manuals, training guides, and procedural documentation.<br>• Assist in resource planning by identifying overlapping tasks and suggesting areas for time savings.<br>• Facilitate office organization by maintaining subscriptions, ordering supplies, and ensuring cost-effective vendor choices.<br>• Coordinate small office events, such as monthly luncheons and quarterly activities, to foster team engagement.<br>• Support the family office by organizing meetings, travel, and events such as property visits and community activities.<br>• Help with onboarding processes by preparing training materials and manuals for new hires.<br>• Communicate effectively with third-party vendors and staff to ensure smooth operations and project success.<br>• Conduct property-related administrative tasks, including network organization and tracking necessary documentation.

• Proven experience in administrative roles or project coordination, preferably in a small office environment.<br>• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.<br>• Strong organizational and file management skills, including scanning and maintaining digital records.<br>• Ability to manage timelines effectively and prioritize multiple tasks in a fast-paced setting.<br>• Excellent customer service skills with a proactive approach to problem-solving.<br>• Experience in booking travel arrangements and managing calendars for executives.<br>• Familiarity with developing policy manuals, training guides, and procedural documentation.<br>• Exceptional communication skills, both written and verbal, to liaise with stakeholders and vendors.

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