We are looking for a detail-oriented Front Desk Coordinator to join our team in Thornhill, Ontario. This is a contract position requiring five days of on-site work per week. The successful candidate will play a key role in ensuring the smooth operation of the facility, maintaining a welcoming environment, and supporting administrative functions. Responsibilities: • Perform daily inspections of the facility, ensuring conference rooms are tidy, chairs are arranged, tables are clean, and whiteboards are clear. • Manage kitchen duties, including unloading dishwashers, restocking supplies, and lifting items up to 25 pounds. • Utilize facilities management systems such as RealSuite and Soneil to track and coordinate tasks effectively. • Provide front desk reception services, including answering multi-line phone systems and assisting visitors in a courteous manner. • Organize and maintain files and records to ensure easy access and retrieval. • Coordinate conference room setups and cleanups, ensuring all equipment and arrangements meet organizational standards. • Maintain professionalism by ensuring interactions are appropriate and the reception area remains focused and productive. • Collaborate with team members to address facility needs and ensure seamless daily operations. • Uphold workplace cleanliness and safety standards across all areas of the facility.

• Minimum of 2 years of experience in administrative assistance or front desk coordination. • Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook. • Strong organizational skills and attention to detail. • Ability to lift and move objects weighing up to 25 pounds. • Experience with facilities management systems is preferred but not mandatory. • Excellent interpersonal and communication skills. • Ability to work independently and maintain professionalism in a dynamic environment. • Commitment to working on-site five days a week.

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Thornhill, ON
onsite
Temporary
20.90 - 24.20 CAD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to join our team in Thornhill, Ontario. This is a contract position requiring five days of on-site work per week. The successful candidate will play a key role in ensuring the smooth operation of the facility, maintaining a welcoming environment, and supporting administrative functions. Responsibilities: • Perform daily inspections of the facility, ensuring conference rooms are tidy, chairs are arranged, tables are clean, and whiteboards are clear. • Manage kitchen duties, including unloading dishwashers, restocking supplies, and lifting items up to 25 pounds. • Utilize facilities management systems such as RealSuite and Soneil to track and coordinate tasks effectively. • Provide front desk reception services, including answering multi-line phone systems and assisting visitors in a courteous manner. • Organize and maintain files and records to ensure easy access and retrieval. • Coordinate conference room setups and cleanups, ensuring all equipment and arrangements meet organizational standards. • Maintain professionalism by ensuring interactions are appropriate and the reception area remains focused and productive. • Collaborate with team members to address facility needs and ensure seamless daily operations. • Uphold workplace cleanliness and safety standards across all areas of the facility.
2025-10-20T20:39:19Z

Front Desk Coordinator Job in Thornhill | Robert Half