We are looking for an experienced bilingual Executive Assistant to provide senior-level support within a respected organization in Ottawa, Ontario. This contract position requires an experienced, detail-oriented individual who can manage competing priorities, handle confidential matters with sound judgment, and keep executive operations running efficiently. The successful candidate will bring strong coordination skills, excellent communication in both official languages, and a high level of proficiency with Outlook and Teams. Responsibilities: • Coordinate complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments and key meetings. • Arrange travel, accommodations, meeting logistics, and related bookings while keeping plans organized and up to date. • Prepare, submit, and reconcile expense claims and supporting documentation with accuracy and timeliness. • Support senior leadership with administrative coordination, correspondence, and follow-up on action items requiring discretion and care. • Organize virtual and in-person meetings using tools such as Microsoft Teams and Cisco Webex, including invitations, materials, and meeting support. • Maintain records, scan and copy documents, and ensure administrative files are managed in an orderly and accessible manner. • Work with business systems such as Concur, CRM platforms, ADP, and Kronos as needed to support reporting, administration, and operational processes. • Communicate effectively in both English and French with internal and external stakeholders, providing clear and attentive service at all times.

• Minimum of 7 years of experience supporting senior executives, preferably at the C-suite level. • Bilingual fluency in English and French is required for this role. • Advanced proficiency with Microsoft Outlook and Microsoft Teams is essential. • Demonstrated experience with calendar management, travel coordination, and expense reporting in a fast-paced environment. • Hands-on knowledge of tools and systems such as Concur, Cisco Webex, CRM platforms, ADP, or Kronos is considered a strong asset. • Proven ability to manage confidential information with tact, professionalism, and sound judgment. • Strong organizational skills with the ability to prioritize multiple requests and meet deadlines with minimal supervision.

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Ottawa, ON
onsite
Temporary
31.6635 - 36.663 CAD / Hourly
We are looking for an experienced bilingual Executive Assistant to provide senior-level support within a respected organization in Ottawa, Ontario. This contract position requires an experienced, detail-oriented individual who can manage competing priorities, handle confidential matters with sound judgment, and keep executive operations running efficiently. The successful candidate will bring strong coordination skills, excellent communication in both official languages, and a high level of proficiency with Outlook and Teams. Responsibilities: • Coordinate complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments and key meetings. • Arrange travel, accommodations, meeting logistics, and related bookings while keeping plans organized and up to date. • Prepare, submit, and reconcile expense claims and supporting documentation with accuracy and timeliness. • Support senior leadership with administrative coordination, correspondence, and follow-up on action items requiring discretion and care. • Organize virtual and in-person meetings using tools such as Microsoft Teams and Cisco Webex, including invitations, materials, and meeting support. • Maintain records, scan and copy documents, and ensure administrative files are managed in an orderly and accessible manner. • Work with business systems such as Concur, CRM platforms, ADP, and Kronos as needed to support reporting, administration, and operational processes. • Communicate effectively in both English and French with internal and external stakeholders, providing clear and attentive service at all times.
2026-10-16T00:00:00Z

Executive Assistant Job in Ottawa, ON | Robert Half